CAP. 538

Point in Time

Act No: CAP. 538

Act Title: HUMAN RESOURCE MANAGEMENT PROFESSIONALS

SUBSIDIARY LEGISLATION

Arrangement of Sections

HUMAN RESOURCE MANAGEMENT PROFESSIONALS (REGISTRATION AND TRAINING)REGULATIONS, 2015
THE HUMAN RESOURCE MANAGEMENT PROFESSIONALS (REGISTRATION AND TRAINING) REGULATIONS
HUMAN RESOURCE MANAGEMENT PROFESSIONALS (ELECTIONS TO THE COUNCIL)REGULATIONS, 2015
THE HUMAN RESOURCE MANAGEMENT PROFESSIONALS (ELECTION TO THE COUNCIL) REGULATIONS

THE HUMAN RESOURCE MANAGEMENT PROFESSIONALS (REGISTRATION AND TRAINING) REGULATIONS

ARRANGEMENT OF REGULATIONS

PART I – PRELIMINARY

Citation

2.	Interpretation

PART II – MEMBERSHIP AND REGISTRATION

3.	Membership registration for Fellows

4.	Criteria for registration of a Member

5.	Registration of Associate Members

6.	Applications for registration

PART III – ANNUAL PRACTISING CERTIFICATES

7.	Eligibility for an annual practising certificate

8.	Annual practising certificates

PART IV – CONTINUING PROFESSIONAL DEVELOPMENT

9.	Conduct of the education programmes of the Council

10.	Award of credit points and certificates

11.	Record of accredited programmes and participants

12.	Requirements for continuing education programmes

13.	Application for accreditation

14.	Prescribing fees

15.	Proof of compliance

16.	Delegation of functions

SCHEDULES

SCHEDULE —

FORMS

HUMAN RESOURCE MANAGEMENT PROFESSIONALS (REGISTRATION AND TRAINING)REGULATIONS, 2015

[Legal Notice 86 of 2015]

PART I – PRELIMINARY

1.	Citation These Regulations may be cited as the Human Resource Management Professionals (Registration and Training) Regulations, 2015.

Interpretation

In these Regulations unless the context otherwise requires—

"continuous professional development" means a process or activity that provides added value to the capability of the professional through advancement in knowledge, skills and personal qualities necessary for the execution of professional and technical duties;

"credit point" means continuous professional development rating as determined by the Council;

"registered" means registered as a member of the Institute under section 4 of the Act;

"unit of continuing education" means a measurement assigned by the Council to all or part of a continuing education activity.

PART II – MEMBERSHIP AND REGISTRATION

Membership registration for Fellows

(1)	A person shall be invited for membership as a Fellow of for the Institute of Human Resource Management if he or she is a member of the Institute who has practiced human resource for a minimum of fifteen (15) years and has rendered outstanding service to the human resource profession.

(2)	Subject to these Regulations, all persons who had been invited to be Fellows by the Institute as at 31st December, 2013, shall retain their fellowship.

Criteria for registration of a Member

A person shall be registered as a Member of the Institute if he or she meets the following academic, professional and work experience requirements. He or she must be a holder of—

(a)

a Bachelor's degree or a Master's degree in any discipline or its equivalent from a recognized university and a Higher Diploma in human resource management or a Post Graduate Diploma in human resource management or its equivalent from an accredited institution with a minimum of five (5) years' work experience in human resource;

(b)	a Bachelor's degree or a Master's degree in human resource management or its equivalent from a recognized university with a minimum of five (5) years' work experience in human resource;

(c)

a Bachelor's degree or a Master's degree in any discipline or its equivalent from a recognized university and a certificate in one of the competencies in human resource management with a minimum of ten (10) years' work experience in human resource. (This criterion will only be applicable up to 31st December, 2015);

(d)	a Higher Diploma in human resource management or its equivalent from an accredited institution with a minimum of ten (10) years' work experience in human resource. (This criterion will only be applicable up to 31st December, 2015);

(e)	a Master's degree in human resource management or its equivalent from a recognized university with a minimum of five (5) years of teaching or research experience in human resource;

(f)	a PhD in human resource management from a recognized university with a minimum of three (3) years of teaching or research experience in human resource; or

(g)	a Bachelor's degree in any discipline and a CPS(K) with a minimum of five (5) years' work experience in the field of human resource.

Registration of Associate Members

A person shall be registered as an Associate Member of the Institute if he or she holds any of the following qualifications —

(a)	a Bachelor's degree or a Master's degree in human resource management or its equivalent from an accredited university;

(b)	a Higher Diploma in human resource management or its equivalent from an accredited institution;

(c)	a Diploma in human resource management or its equivalent from an accredited institution; or

(d)	a Diploma in any discipline and a certificate in human resource management or its equivalent from an accredited institution.

Applications for registration

(1)	Every human resource management professional shall apply for membership to the Registration Committee for registration as a Member or Associate Member, annually.

(2)	Every applicant shall obtain from the Institute, an application form for registration under sub-regulation (1), as set out in Form A in the Schedule to these Regulations.

(3)

For purposes of registration, an applicant shall —

(a)	produce documentary evidence of academic, professional and relevant experience in the field of human resource management;

(b)	pay the requisite annual membership fee as determined by the Council, from time to time.

(4)	Once an application is approved by the Registration Committee, the successful applicant shall be issued with a certificate of registration as set out in Form B in the Schedule to these Regulations.

PART III – ANNUAL PRACTICING CERTIFICATES

Eligibility for an annual practicing certificate

Any person seeking to obtain or renew a practising certificate must be a fully paid up Fellow or Member of the Institute with a minimum Bachelor's degree and a Higher Diploma in human resource management or its equivalent from a recognized professional examining body, who either performs human resource management duties and responsibilities in an organization or offers human resource consultancy services in a registered human resource firm.

Annual practicing certificates

(1)	The annual practicing certificate shall be as set out in Form C in the Schedule to these Regulations.

(2)	The Council shall, from time to time, review the fee for annual practising certificates.

PART IV – CONTINUING PROFESSIONAL DEVELOPMENT

Conduct of the education programmes of the Council

(1)	The Council shall conduct education programmes as may from time to time be deemed relevant and may accredit any programme conducted by any institution, body or other organization (in these Regulations referred to as "the sponsoring agency").

(2)	The Council shall assign a unit or units of continuing education for each programme to be used in awarding credit points to members participating thereof.

(3)	The Council shall review credit points under the continuous professional development scheme by giving notice to members.

10.	Award of credit points and certificates The Council or the sponsoring agency may award credit points to participants in the continuing education programme and shall issue certificates of participation to all participants who have successfully completed the programme.

11.

Record of accredited programmes and participants

(1)	The Council shall keep a record of all accredited programmes showing their sponsoring agencies, the description of any such programmes and whether the sponsoring agency has filed a record of its participants.

(2)	The Council or the sponsoring agency shall keep a record of the participants in any programme, showing whether the participants successfully completed their programmes or not.

(3)	The sponsoring agency shall, upon the completion of any programme, file a return with the Council.

12.

Requirements for continuing education programmes

Every continuing professional development or education programme shall emphasize ethical, practical and professional aspects of human resource management or strategic human resource planning relevant to the practice of human resource management and must be aimed at the improvement of the professional competence of the human resource management professionals.

13.

Application for accreditation

(1)	Any sponsoring agency seeking accreditation shall make an application in that regard to the Council in the prescribed form.

(2)

The Council shall consider the application for accreditation and shall approve or reject the same, having regard to the following-

(a)	whether the objective of the programme is that of the improvement of the professional competence of human resource management professionals;

(b)	whether the applicant has the infrastructure sufficient and conducive for disseminating the programmes;

(c)	whether the applicant has the expertise and resources necessary for achieving the goals of continuous professional development or education programme;

(d)	whether the programme is an educational programme;

(e)	whether the programme is an activity dealing with the subject matter that is directly relevant to the practice of human resource management;

(f)	whether the method of presentation sought to be utilised is appropriate for dissemination of the relevant skills and knowledge to the participants; and

(g)	any other matter that may appear relevant.

14.	Prescribing fees The Council may prescribe a fee to be paid by participants taking part in any continuing education programme, and, in the case of an accredited programme, the Council shall approve any such accreditation fees levied to a sponsoring agency.

15.

Proof of compliance

Every application for an annual practicing certificate shall be accompanied by proof that the applicant has secured ten credit points of continuing education upon attending and participating in the continuing education programmes during the preceding year as set out in Form D in the Schedule to these Regulations.

16.	Delegation of functions The Council may delegate any or all of its functions under these Regulations, to a Committee by itself.

SCHEDULE

FORM A

[Rule 6 (2).]

FORM B

[Rule 6 (4).]

FORM C

[Rule 8(1).]

FORM D

[Rule 15.]

THE HUMAN RESOURCE MANAGEMENT PROFESSIONALS (REGISTRATION AND TRAINING) REGULATIONS

[Legal Notice 86 of 2015]

PART I – PRELIMINARY

1.	Citation These Regulations may be cited as the Human Resource Management Professionals (Registration and Training) Regulations.

Interpretation

In these Regulations unless the context otherwise requires—

"continuous professional development" means a process or activity that provides added value to the capability of the professional through advancement in knowledge, skills and personal qualities necessary for the execution of professional and technical duties;

"credit point" means continuous professional development rating as determined by the Council;

"registered" means registered as a member of the Institute under section 4 of the Act;

"unit of continuing education" means a measurement assigned by the Council to all or part of a continuing education activity.

PART II – MEMBERSHIP AND REGISTRATION

Membership registration for Fellows

(1)	A person shall be invited for membership as a Fellow of for the Institute of Human Resource Management if he or she is a member of the Institute who has practiced human resource for a minimum of fifteen (15) years and has rendered outstanding service to the human resource profession.

(2)	Subject to these Regulations, all persons who had been invited to be Fellows by the Institute as at 31st December, 2013, shall retain their fellowship.

Criteria for registration of a Member

A person shall be registered as a Member of the Institute if he or she meets the following academic, professional and work experience requirements. He or she must be a holder of—

(a)

(b)	a Bachelor's degree or a Master's degree in human resource management or its equivalent from a recognized university with a minimum of five (5) years' work experience in human resource;

(c)

(d)	a Higher Diploma in human resource management or its equivalent from an accredited institution with a minimum of ten (10) years' work experience in human resource. (This criterion will only be applicable up to 31st December, 2015);

(e)	a Master's degree in human resource management or its equivalent from a recognized university with a minimum of five (5) years of teaching or research experience in human resource;

(f)	a PhD in human resource management from a recognized university with a minimum of three (3) years of teaching or research experience in human resource; or

(g)	a Bachelor's degree in any discipline and a CPS(K) with a minimum of five (5) years' work experience in the field of human resource.

Registration of Associate Members

A person shall be registered as an Associate Member of the Institute if he or she holds any of the following qualifications—

(a)	a Bachelor's degree or a Master's degree in human resource management or its equivalent from an accredited university;

(b)	a Higher Diploma in human resource management or its equivalent from an accredited institution;

(c)	a Diploma in human resource management or its equivalent from an accredited institution; or

(d)	a Diploma in any discipline and a certificate in human resource management or its equivalent from an accredited institution.

Applications for registration

(1)	Every human resource management professional shall apply for membership to the Registration Committee for registration as a Member or Associate Member, annually.

(2)	Every applicant shall obtain from the Institute, an application form for registration under subregulation (1), as set out in Form A in the Schedule to these Regulations.

(3)

For purposes of registration, an applicant shall—

(a)	produce documentary evidence of academic, professional and relevant experience in the field of human resource management;

(b)	pay the requisite annual membership fee as determined by the Council, from time to time.

(4)	Once an application is approved by the Registration Committee, the successful applicant shall be issued with a certificate of registration as set out in Form B in the Schedule to these Regulations.

PART III – ANNUAL PRACTISING CERTIFICATES

Eligibility for an annual practising certificate

Annual practising certificates

(1)	The annual practising certificate shall be as set out in Form C in the Schedule to these Regulations.

(2)	The Council shall, from time to time, review the fee for annual practising certificates.

PART IV – CONTINUING PROFESSIONAL DEVELOPMENT

Conduct of the education programmes of the Council

(1)	The Council shall conduct education programmes as may from time to time be deemed relevant and may accredit any programme conducted by any institution, body or other organization (in these Regulations referred to as "the sponsoring agency").

(2)	The Council shall assign a unit or units of continuing education for each programme to be used in awarding credit points to members participating thereof.

(3)	The Council shall review credit points under the continuous professional development scheme by giving notice to members.

10.	Award of credit points and certificates The Council or the sponsoring agency may award credit points to participants in the continuing education programme and shall issue certificates of participation to all participants who have successfully completed the programme.

11.

Record of accredited programmes and participants

(1)	The Council shall keep a record of all accredited programmes showing their sponsoring agencies, the description of any such programmes and whether the sponsoring agency has filed a record of its participants.

(2)	The Council or the sponsoring agency shall keep a record of the participants in any programme, showing whether the participants successfully completed their programmes or not.

(3)	The sponsoring agency shall, upon the completion of any programme, file a return with the Council.

12.

Requirements for continuing education programmes

13.

Application for accreditation

(1)	Any sponsoring agency seeking accreditation shall make an application in that regard to the Council in the prescribed form.

(2)

The Council shall consider the application for accreditation and shall approve or reject the same, having regard to the following-

(a)	whether the objective of the programme is that of the improvement of the professional competence of human resource management professionals;

(b)	whether the applicant has the infrastructure sufficient and conducive for disseminating the programmes;

(c)	whether the applicant has the expertise and resources necessary for achieving the goals of continuous professional development or education programme;

(d)	whether the programme is an educational programme;

(e)	whether the programme is an activity dealing with the subject matter that is directly relevant to the practice of human resource management;

(f)	whether the method of presentation sought to be utilised is appropriate for dissemination of the relevant skills and knowledge to the participants; and

(g)	any other matter that may appear relevant.

14.	Prescribing fees The Council may prescribe a fee to be paid by participants taking part in any continuing education programme, and, in the case of an accredited programme, the Council shall approve any such accreditation fees levied to a sponsoring agency.

15.

Proof of compliance

Every application for an annual practising certificate shall be accompanied by proof that the applicant has secured ten credit points of continuing education upon attending and participating in the continuing education programmes during the preceding year as set out in Form D in the Schedule to these Regulations.

16.	Delegation of functions The Council may delegate any or all of its functions under these Regulations, to a Committee by itself.

SCHEDULE

FORMS

FORM A

(r. 6(2))

IHRM MEMBERSHIP REGISTRATION FORMAPPLICATION FOR IHRM MEMBERSHIP

Note for applicants: Applicants should complete all questions in block letters.

I. PERSONAL DATA
Surname (Prof Dr. Mr. Mrs. Ms.)			Other Names:
Preferred Postal Address;			Physical Office/Hse/Room No. Address:
Mobile number			Office Telephone No.
Personal E-mail			Office Mail Address
II. EDUCATION AND TRAINING
(Starting with your highest qualification, give full details of your education and training)ATTACH COPIES OF YOUR ACADEMIC AND HR PROFESSIONAL CERTIFICATES,CURRENT CV AND COPY OF ID/PP.
From	To	Institution (Name & Location)	Certificates/Degrees Earned	Main Field of Study

III. EMPLOYMENT HISTORY
(Starting with your most recent employment, give the following information about positions you have held during the past Years.)ATTACH RECOMMENDATION LETTER FROM CURRENT EMPLOYER
From	To	Name of Employer	Address of Employer	Position Held

IV—EVIDENCE OF HR COMPETENCES

Clearly indicate your contribution in thefollowing core critical competences of the HR practice

1. Organizational Design and Development.

2. Employee Resourcing.

3. Leaming and'Development.

4. Performance and Reward Management.

5. Employee Relations/Industrial Relations.

6. Productivity Management.

7. Pension/Retirement Management.

8. Other Areas.

V—REFEREESPlease give the names and address of TWO persons, not relatives, to act as your referees for providing information about you. The referees must be able to support this application by actual knowledge of your responsibilities, ability and general character
FIRST REFEREE: YOUR IMMEDIATE SUPERIOR		SECOND REFEREE: PROFESSIONALREFEREE (Preferably a member of the Institute)
Name:		Name:
Company:		Company:
Position:		Position:
Postal Address:		Postal Address:
DECLARATION BY APPLICANTI declare that the statements made herein are correct to the best of my knowledge and belief and I agree to be bound by the Human Resource Management Professionals Act (Cap. 538), Code of Professional Conduct and Ethics, and the rules and regulations of institute of Human Resource Management, Kenya, as they currently exist and as they may hereafter be altered.
___________________________SIGNATURE	____________________________DATE		___________________________ID/Passport (Attach Copy)

For Official Use Only

Membership Enrolment Checklist

SN	Requirement	Yes	No	Remark
1	Academic certificate(s)
2	CV
3	Recommendation Letter
4	Copies of Certificates
5	Copy of National ID/PP
6	Payment receipts (Membership)

Approval by the Registration Committee

Approved/Note Approved

Remarks:


Sign: (Chair, Registration Committee)		Date: ....................................

_____________________________


FORM B		(r. 6(4))

CERTIFICATE OF REGISTRATION AS A MEMBER-OF IHRM PROFESSIONAL

We hereby certify that (NAME) ......................................is ............................ member of IHRM, having complied with the relevantprovisions of Human Resource Management Professionals Act (Cap. 538) laws of Kenya.

Given this .............day of ........................... 20 .................

This certificate is valid until the ............... day of ...................... 20 .................

Chair, IHRM Council ...................................... Date .............................

Secretary, IHRM Council .................................. Date ................................

Chair, Registration Committee ........................... Date ...............................

_____________________________

FORM C

(r. 8(l))

IHRM PRACTISING CERTIFICATE

Thisis to certify that ..................................... of registration No ....................... having complied with the relevant provisions of the Human Resource Management Professionals Act (Cap. 538) Laws of Republic of Kenya, and regulations thereto is licensed to practice in Kenya as a Human Resource Professional.

Given under our hand and the common seal of the IHRM Registration Committee in Nairobi, this .................... day of ....................... 20 .........

This license is valid until the ................................ day of ..................................

Chair, IHRM Council ........................................ Date ....................................

Secretary, IHRM Council .................................... Date ......................................

Chair, Registration Committee .............................. Date ...................................

_____________________________

FORM D

(r. 15)

CPD RECORD SHEET

Name.................................................................................................

Reg. No . ...........................................................................................

Contacts.............................................................................................

CPD Year ............................................................................................

Activity date	Duration	CPD Activity	CPD Service provider	CPD points awarded	Reg. No. and Signature of relevant officer of CPD provider
TOTAL CPD points for the Year

Secretary, IHRM Council

Signature: ....................................... Date: ................................

THE HUMAN RESOURCE MANAGEMENT PROFESSIONALS (ELECTION TO THE COUNCIL) REGULATIONS

ARRANGEMENT OF SECTIONS

PART I – PRELIMINARY

Citation

2.	Interpretation

PART II – ELECTIONS TO THE COUNCIL

3.	Appointment of returning officer

4.	Qualification for election

5.	Publication of notice of election

6.	Nomination of candidates

7.	Nomination papers

8.	List of nominated candidates

9.	Conduct of the election

10.	Counting of votes and declaration of elected members

11.	Determination by returning officer

12.	Written notice of election results

13.	Validity of election

14.	Appointment of Chairperson and elected members

PART III – MISCELLANEOUS

15.	Election offences

SCHEDULES

SCHEDULE —

FORMS

HUMAN RESOURCE MANAGEMENT PROFESSIONALS (ELECTIONS TO THE COUNCIL)REGULATIONS, 2015

[Legal Notice 114 of 2015]

PART I – PRELIMINARY

1.	Citation These Regulations may be cited as the Human Resource Management Professionals (Elections to the Council) Regulations, 2015.

Interpretation

In these Regulations, unless the context otherwise requires—

"chairperson" means the chairperson appointed to the Council as a result of an election in accordance with the provisions of section 7 (1) (a) of the Act;

"Council" has the meaning assigned to it by the Act;

"elected member" means a member appointed to the Council as a result of an election in accordance with the provisions of section 7 (1) (d) of the Act;

"election" means election held under these Regulations for the purpose of electing, the chairperson and elected members in accordance with the provisions of section 7(1) (a) and (d) of the Act;

"nomination date" means the date determined by the returning officer under regulation 5; and

"returning officer" means the body appointed under regulation 3 to be in charge of election of the chairperson and new members to the Council.

PART II – ELECTIONS TO THE COUNCIL

Appointment of returning officer

(1)

The Council shall, within two months upon a vacancy arising in the Council or at least four months before the date on which elected members cease to hold office, appoint an independent body to be the returning officer for the purpose of election of chairperson and members under section 7 (1) (a) and (d) of the Act.

(2)	Subject to these Regulations, the returning officer shall be responsible for the conduct of the elections.

Qualification for election

(1)	In order to be eligible for election or to be entitled to nominate for or take part in the election, a person must have the requisite qualifications on the date to be fixed by the returning officer as the last day on which nomination papers shall be received.

(2)

Despite the provisions of sub-regulation (1), to qualify for nomination or election as chairperson, a person must—

(a)	be a registered Member or Fellow of the Institute; and

(b)	have at least fifteen (15) years human resource working experience, ten (10) years of which must have been at senior management level.

(3)

A person shall qualify for election as a Council member if the person —

(a)	is a registered Member of the Institute; and

(b)	has at least ten (10) years human resource working experience, five (5) of which must have been at senior management level.

(4)

A person shall not qualify for election as the chairperson or Council member if the person-

(a)	is a member of Parliament or County Assembly;

(b)	is an official of a governing body of a political party;

(c)	has at any time within the preceding five (5) years, held or stood for elections as a member of Parliament, Governor or County assembly;

(d)	is an undischarged bankrupt;

(e)	has been convicted of a felony; or

(f)	has been removed from office for contravening the provisions of the Constitution or any other written law.

(5)	Associate members shall be entitled to vote but shall not be eligible to contest for either the position of chairperson or Council member.

(6)	Honorary Fellows of the Institute shall not be eligible to participate or vote in the elections.

Publication of notice of election

The returning officer shall fix the last date on which nomination papers shall be received and at least twenty-one days before the date so fixed he shall cause notice of the election to be published in the Gazette and at least two newspapers circulating in Kenya, which notice shall be as nearly as may be in Form A set out in the Schedule to these Regulations.

Nomination of candidates

(1)

Each candidate for election as a chairperson shall be nominated on a separate nomination paper signed by a nominee, a proposer, a seconder and endorsed by thirteen other members of the Institute, all of whom must have paid the requisite subscriptions for the current year and qualified for nominating the candidate.

(2)	Each nomination form for election of a member to the Council shall be signed by a nominee, a proposer, a seconder and endorsed by eight other human resource professionals, all of whom must have paid their subscriptions for the current year to the Council.

Nomination papers

(1)

Forms of nomination papers may be obtained either from the Institute's offices, or downloaded online on the Institute's website (www.ihrm.or.ke) or by making a written request at the address referred to in paragraph (3), and in making the application it should be clearly stated for what part of the election the nomination form or forms are required.

(2)

Every nomination paper shall contain the name, address and registered qualification, and other requisite qualifications, of any of the candidates nominated as set out in Form B

in the Schedule to these Regulations and the address and registered qualifications of each of the persons nominating the candidates and shall be as nearly as may be in Form C set out in the Schedule.

(3)

Every nomination paper shall be-

(a)	accompanied by the declaration in writing in Part II of Form C set out in the Schedule signed by the person nominated acknowledging that he consents to be nominated;

(b)

accompanied by a non-refundable fee of —

(i)	twenty thousand shillings banker's cheque in favour of the Institute for the post of chairperson; and

(ii)	ten thousand shillings banker's cheque in favour of the Institute for the post of elected member;

(c)	addressed to the Returning Officer, C/O The Institute of Human Resource Management, P.O. Box 6132-00300, Nairobi, and delivered to it before the hour of 4 p.m. on the last day fixed by the returning officer for the receipt of nomination papers.

(4)	Any nomination paper which is not received at the address referred to in paragraph (3) before the hour and day specified in that paragraph shall be invalid.

(5)	A candidate may only contest only one position, either of chairperson or of Council member.

List of nominated candidates

(1)	As soon as possible after the time fixed for the receipt of nomination papers has expired, the returning officer shall publish at the offices of the Council a list of the duly nominated candidates and shall on the same day send a copy of that list by registered post to each of the candidates.

(2)	If the Returning Officer declines the nomination of a candidate, it shall as soon as practicable notify that candidate, in writing, giving reasons for the rejection.

Conduct of the election

(1)	The election of chairperson and elected members of the Council shall be conducted online and in accordance with the provisions of this regulation.

(2)	If the number of duly nominated candidates in respect of chairperson and elected members does not exceed the number to be elected in that category the returning officer shall forthwith declare those candidates to be elected.

(3)

If the number of duly nominated candidates in respect of chairperson and elected members exceeds the number to be elected in that category the returning officer shall as soon as possible prepare voting papers to be forwarded electronically to every member whose subscription for the current year shall have been paid which voting paper shall be as nearly as may be in the Form D set out in the Schedule.

(4)	The voting papers shall contain the names, addresses and registered qualifications of all candidates who have been duly nominated and shall state the last day on which voting papers may be received and the place to which they are to be returned.

(5)	If no nomination papers are received on the appointed day the returning officer may extend the date for returning the nomination papers by fourteen days.

(6)	The returning officer shall, at least twenty-one days before the election date, cause a voting paper to be forwarded electronically to each person qualified to vote in the election.

(7)	No vote shall not be cast or accepted as valid except on the voting papers provided by the returning officer.

(8)	Each person qualified to vote in the election shall mark the voting paper delivered to him with the symbol X against the names of the nominated candidate or nominated candidates for whom he votes and shall electronically send it to the returning officer at the address specified by the Institute.

(9)

(1) The election of six members to the Council shall reflect regional diversity of the people of Kenya and shall be distributed in the regions set out in Form E in the Schedule to these Regulations as follows —

(a)	three (3) members to represent Nairobi, Central and North Eastern Regions;

(b)	one (1) member to represent the Coast and Eastern regions;

(c)	one (1) member to represent Rift Valley region; and

(d)	one (1) member to represent Western and Nyanza regions.

(2)	A member vying for the position of a Council member must have worked in the specified region or regions, for at least one (1) year to enable him articulate issues for the respective region or regions.

10.

Counting of votes and declaration of elected members

(1)	The returning officer shall, immediately after the last day fixed for receipt of voting papers, ascertain the validity of the votes cast, examine and count the valid votes cast for each candidate.

(2)

The examination, opening and counting of the votes under paragraph (1) shall be done by the returning officer in the presence of the candidates or their duly nominated or appointed agents of whom seven days notice shall be issued to their last known address but the absence of a candidate or his agent to whom due notice has been given shall not in any way prevent the returning officer from proceeding with the examination, opening and counting of the votes.

(3)	In each of the categories for which the election is held the candidates having the greatest number of votes shall be declared elected by the returning officer.

(4)	In the event of equality of votes between two or more candidates the returning officer shall determine by lot which of the candidates whose votes are equal shall be declared elected.

11.	Determination by returning officer Any question arising with regard to the validity of a nomination or voting paper shall be determined by the returning officer.

12.

Written notice of election results

The returning officer shall forthwith deliver to every candidate a written notice of the result of the election and shall deliver to the Council for onward transmission to the Cabinet Secretary, a list of candidates certified by it to have been elected showing the number of votes cast for each candidate.

13.

Validity of election

(1)

Any candidate unsuccessful at the poll may either personally or by his agent appointed in writing, notify the returning officer within fourteen days after the declaration of the result of the elections that he contests the validity of that part of the election in respect of which he was unsuccessful on the ground of non-compliance with the provisions of these Regulations, or of misdescription or miscount, or of the non-delivery or loss of any document.

(2)

If after consideration of the contention disclosed in the notice, the returning officer is satisfied in respect of that part that the election was conducted substantially in accordance with the provisions of these Regulations and that any non-compliance, misdescription, miscount, non-delivery or loss, did not affect the result of that part of the election, it may, within fourteen days of receiving the notice, so certify and in that event it shall forward a copy of its certificate to the unsuccessful candidate, who may, within seven days of receiving that copy, appeal to the Cabinet Secretary.

(3)	Where the returning officer does not so certify, it shall, not later than the fifteenth day after receiving the notice forward a copy thereof to the Cabinet Secretary together with such comments as it thinks fit.

(4)	The Cabinet Secretary shall consider any appeal made under paragraph (2) or any notice received under paragraph (3) and his decision as to whether the result of the relevant part of the election was so affected shall be, final.

14.

Appointment of chairperson and elected members

(1)	Upon receipt of the names under regulation 12, the Cabinet Secretary shall, by notice in the Gazette, appoint the persons elected as chairperson and members of the Council.

(2)

No person shall be appointed under paragraph (1) unless such person —

(a)	is qualified in accordance with the Act;

(b)

obtains clearance from —

(i)	Kenya Revenue Authority;

(ii)	Higher Education Loans Board (HELB);

(iii)

Criminal Investigations Department;

(iv)	Credit Reference Bureau; and

(v)	Ethics and Anti-Corruption Commission; and

(c)	otherwise satisfies the requirements of Chapter Six of the Constitution.

PART III – MISCELLANEOUS

17.

Election offences

(1)

Any person who —

(a)	commits the offence of personation, treating, undue influence or bribery as defined in the Elections Act, 2011 (No. 24 of 2011);

(b)	makes or publishes, before or during any election, for the purpose of promoting or procuring the election of any candidate, any false statement of withdrawal of any other candidate at such election;

(c)	forges, defaces or destroys any nomination paper, or delivers to the returning officer any nomination paper knowing it to be forged;

(d)	interferes with the voting paper by removing, destroying, concealing or mutilating or assists in the removal, destruction, concealment or mutilation of any such material;

(e)	obstructs or hinders the returning officer, candidate or agent in the execution of their lawful duties;

(f)	makes a false statement or furnishes false particulars in any statement which is required under these Regulations knowing the statement or particulars to be false or without reasonable grounds for believing the same to be true;

(g)	forges, counterfeits, defaces or destroys any voting paper or the official perforation, stamp or mark on any voting paper or any campaign or promotional material of an opposing candidate;

(h)	without authority destroys, takes, opens, disposes of or otherwise interferes with any election material in use or intended to be used for the purposes of an election;

(i)	votes at any election when he is not entitled to vote; or

(j)	votes more than once in any election,

commits an offence.

(2)	Any person who commits an offence under paragraph (1) shall be liable to a fine not exceeding thirty thousand shillings or to imprisonment for a term not exceeding twelve months or to both such fine and imprisonment.

SCHEDULE

FORM A

[Rule 5.]

FORM B

[Rule 7 (2).]

FORM C

[Rule 7(2).]

FORM D

[Rule 9(3).]

FORM E

[Rule 9(9).]

THE HUMAN RESOURCE MANAGEMENT PROFESSIONALS (ELECTION TO THE COUNCIL) REGULATIONS

[Legal Notice 114 of 2015]

PART I – PRELIMINARY

1.	Citation These Regulations may be cited as the Human Resource Management Professionals (Election to the Council) Regulations.

Interpretation

In these Regulations, unless the context otherwise requires—

"Chairperson" means the Chairperson appointed to the Council as a result of an election in accordance with the provisions of section 7(1)(a) of the Act;

"Council" has the meaning assigned to it by the Act;

"elected member" means a member appointed to the Council as a result of an election in accordance with the provisions of section 7(1)(d) of the Act;

"election" means election held under these Regulations for the purpose of electing, the Chairperson and elected members in accordance with the provisions of section 7(1)(a) and (d) of the Act;

"nomination date" means the date determined by the returning officer under regulation 5; and

"returning officer" means the body appointed under regulation 3 to be in charge of election of the Chairperson and new members to the Council.

PART II – ELECTIONS TO THE COUNCIL

Appointment of returning officer

(1)

The Council shall, within two months upon a vacancy arising in the Council or at least four months before the date on which elected members cease to hold office, appoint an independent body to be the returning officer for the purpose of election of Chairperson and members under section 7(1)(a) and (d) of the Act.

(2)	Subject to these Regulations, the returning officer shall be responsible for the conduct of the elections.

Qualification for election

(1)	In order to be eligible for election or to be entitled to nominate for or take part in the election, a person must have the requisite qualifications on the date to be fixed by the returning officer as the last day on which nomination papers shall be received.

(2)

Despite the provisions of subregulation (1), to qualify for nomination or election as Chairperson, a person must—

(a)	be a registered Member or Fellow of the Institute; and

(b)	have at least fifteen (15) years human resource working experience, ten (10) years of which must have been at senior management level.

(3)

A person shall qualify for election as a Council member if the person—

(a)	is a registered Member of the Institute; and

(b)	has at least ten (10) years human resource working experience, five (5) of which must have been at senior management level.

(4)

A person shall not qualify for election as the Chairperson or Council member if the person—

(a)	is a member of Parliament or County Assembly;

(b)	is an official of a governing body of a political party;

(c)	has at any time within the preceding five (5) years, held or stood for elections as a member of Parliament, Governor or County assembly;

(d)	is an undischarged bankrupt;

(e)	has been convicted of a felony; or

(f)	has been removed from office for contravening the provisions of the Constitution or any other written law.

(5)	Associate members shall be entitled to vote but shall not be eligible to contest for either the position of Chairperson or Council member.

(6)	Honorary Fellows of the Institute shall not be eligible to participate or vote in the elections.

Publication of notice of election

The returning officer shall fix the last date on which nomination papers shall be received and at least twenty-one days before the date so fixed he shall cause notice of the election to be published in the Gazette and at least two newspapers circulating in Kenya, which notice shall be as nearly as may be in Form A set out in the Schedule to these Regulations.

Nomination of candidates

(1)

Each candidate for election as a Chairperson shall be nominated on a separate nomination paper signed by a nominee, a proposer, a seconder and endorsed by thirteen other members of the Institute, all of whom must have paid the requisite subscriptions for the current year and qualified for nominating the candidate.

(2)	Each nomination form for election of a member to the Council shall be signed by a nominee, a proposer, a seconder and endorsed by eight other human resource professionals, all of whom must have paid their subscriptions for the current year to the Council.

Nomination papers

(1)

(2)

Every nomination paper shall contain the name, address and registered qualification, and other requisite qualifications, of any of the candidates nominated as set out in Form B in the Schedule to these Regulations and the address and registered qualifications of each of the persons nominating the candidates and shall be as nearly as may be in Form C set out in the Schedule.

(3)

Every nomination paper shall be—

(a)	accompanied by the declaration in writing in Part II of Form C set out in the Schedule signed by the person nominated acknowledging that he consents to be nominated;

(b)

accompanied by a non-refundable fee of—

(i)	twenty thousand shillings banker's cheque in favour of the Institute for the post of Chairperson; and

(ii)	ten thousand shillings banker's cheque in favour of the Institute for the post of elected member;

(c)	addressed to the Returning Officer, C/O The Institute of Human Resource Management, P.O. Box 6132-00300, Nairobi, and delivered to it before the hour of 4 p.m. on the last day fixed by the returning officer for the receipt of nomination papers.

(4)	Any nomination paper which is not received at the address referred to in paragraph (3) before the hour and day specified in that paragraph shall be invalid.

(5)	A candidate may only contest only one position, either of Chairperson or of Council member.

List of nominated candidates

(1)	As soon as possible after the time fixed for the receipt of nomination papers has expired, the returning officer shall publish at the offices of the Council a list of the duly nominated candidates and shall on the same day send a copy of that list by registered post to each of the candidates.

(2)	If the Returning Officer declines the nomination of a candidate, it shall as soon as practicable notify that candidate, in writing, giving reasons for the rejection.

Conduct of the election

(1)	The election of Chairperson and elected members of the Council shall be conducted online and in accordance with the provisions of this regulation.

(2)	If the number of duly nominated candidates in respect of Chairperson and elected members does not exceed the number to be elected in that category the returning officer shall forthwith declare those candidates to be elected.

(3)

If the number of duly nominated candidates in respect of Chairperson and elected members exceeds the number to be elected in that category the returning officer shall as soon as possible prepare voting papers to be forwarded electronically to every member whose subscription for the current year shall have been paid which voting paper shall be as nearly as may be in the Form D set out in the Schedule.

(4)	The voting papers shall contain the names, addresses and registered qualifications of all candidates who have been duly nominated and shall state the last day on which voting papers may be received and the place to which they are to be returned.

(5)	If no nomination papers are received on the appointed day the returning officer may extend the date for returning the nomination papers by fourteen days.

(6)	The returning officer shall, at least twenty-one days before the election date, cause a voting paper to be forwarded electronically to each person qualified to vote in the election.

(7)	No vote shall not be cast or accepted as valid except on the voting papers provided by the returning officer.

(8)	Each person qualified to vote in the election shall mark the voting paper delivered to him with the symbol X against the names of the nominated candidate or nominated candidates for whom he votes and shall electronically send it to the returning officer at the address specified by the Institute.

(9)

(a)	three (3) members to represent Nairobi, Central and North Eastern Regions;

(b)	one (1) member to represent the Coast and Eastern regions;

(c)	one (1) member to represent Rift Valley region; and

(d)	one (1) member to represent Western and Nyanza regions.

(2)	A member vying for the position of a Council member must have worked in the specified region or regions, for at least one (1) year to enable him articulate issues for the respective region or regions.

10.

Counting of votes and declaration of elected members

(1)	The returning officer shall, immediately after the last day fixed for receipt of voting papers, ascertain the validity of the votes cast, examine and count the valid votes cast for each candidate.

(2)

(3)	In each of the categories for which the election is held the candidates having the greatest number of votes shall be declared elected by the returning officer.

(4)	In the event of equality of votes between two or more candidates the returning officer shall determine by lot which of the candidates whose votes are equal shall be declared elected.

11.	Determination by returning officer Any question arising with regard to the validity of a nomination or voting paper shall be determined by the returning officer.

12.

Written notice of election results

13.

Validity of election

(1)

(2)

(3)	Where the returning officer does not so certify, it shall, not later than the fifteenth day after receiving the notice forward a copy thereof to the Cabinet Secretary together with such comments as it thinks fit.

(4)	The Cabinet Secretary shall consider any appeal made under paragraph (2) or any notice received under paragraph (3) and his decision as to whether the result of the relevant part of the election was so affected shall be, final.

14.

Appointment of Chairperson and elected members

(1)	Upon receipt of the names under regulation 12, the Cabinet Secretary shall, by notice in the Gazette, appoint the persons elected as Chairperson and members of the Council.

(2)

No person shall be appointed under paragraph (1) unless such person—

(a)	is qualified in accordance with the Act;

(b)

obtains clearance from—

(i)	Kenya Revenue Authority;

(ii)	Higher Education Loans Board (HELB);

(iii)

Criminal Investigations Department;

(iv)	Credit Reference Bureau; and

(v)	Ethics and Anti-Corruption Commission; and

(c)	otherwise satisfies the requirements of Chapter Six of the Constitution.

PART III – MISCELLANEOUS

15.

Election offences

(1)

Any person who—

(a)	commits the offence of personation, treating, undue influence or bribery as defined in the Elections Act (Cap. 7);

(b)	makes or publishes, before or during any election, for the purpose of promoting or procuring the election of any candidate, any false statement of withdrawal of any other candidate at such election;

(c)	forges, defaces or destroys any nomination paper, or delivers to the returning officer any nomination paper knowing it to be forged;

(d)	interferes with the voting paper by removing, destroying, concealing or mutilating or assists in the removal, destruction, concealment or mutilation of any such material;

(e)	obstructs or hinders the returning officer, candidate or agent in the execution of their lawful duties;

(f)	makes a false statement or furnishes false particulars in any statement which is required under these Regulations knowing the statement or particulars to be false or without reasonable grounds for believing the same to be true;

(g)	forges, counterfeits, defaces or destroys any voting paper or the official perforation, stamp or mark on any voting paper or any campaign or promotional material of an opposing candidate;

(h)	without authority destroys, takes, opens, disposes of or otherwise interferes with any election material in use or intended to be used for the purposes of an election;

(i)	votes at any election when he is not entitled to vote; or

(j)	votes more than once in any election,

commits an offence.

(2)

Any person who commits an offence under paragraph (1) shall be liable to a fine not exceeding thirty thousand shillings or to imprisonment for a term not exceeding twelve months or to both such fine and imprisonment.

SCHEDULE

FORMS

FORM A

(r. 5)

THE HUMAN RESOURCE MANAGEMENT PROFESSIONALS ACT
(CAP. 538)
NOTICE OF ELECTION

NOTICE IS HEREBY GIVEN that pursuant to the provisions of section 7 (1)(a) and (d) of the Act, an election for Chairperson and new members to the Council shall be held on...............................................................

The election shall be in respect of-

(a)	the Chairperson to the Council; and

(b)	six members to the Council.

Dated the ...........................................................................

Signed.............................................................
Returning Officer

_____________________________

FORM B

(r. 7(2))

APPLICATION FOR NOMINATION TO CONTEST ELECTION AS CHAIRPERSON/MEMBER TO THE COUNCIL

PART I

PERSONAL DETAILS:

1. Full Name of Applicant (Nominee)...........................................................

2. National ID/Passport No.....................................................................

3. CurrentAddress...............................................................................

4. Telephone..........................Mobile...................................................

5. Fax No.............................E-Mail......................................................

6. MembershipRegistrationNumber....................................................................

7. . Category of Membership........................................................................

8. Post applied for ...............................................................................

PART II

DECLARATION BY APPLICANT

I, (Full Name).....................................................................

DECLARE that:

(a)	I am eighteen years and above.

(b)	I am to the best of my knowledge in sound physical and mental health to be able to carry out the responsibilities required of me by the profession.

(c)	I have not impersonated anybody on any issue concerning the profession or otherwise.

(d)	I have not altered or falsified any document(s) relating to the profession or otherwise.

(e)	I am of good professional/ethical standing as required by the Professional Code of Conduct and Ethics.

(f)	I am free from any criminal record(s) related to the profession or otherwise.

(g)	I will, at all times in the practice of my profession observe and strictly maintain adherence to the provisions and requirements of the Professional Code of Conduct and Ethics.

(h)	The facts deponed herein are true to the best of my knowledge.

SWORN at...........................................................		)
this ............................................ day of ............................... 20 ....................		)
		)
		)
BEFORE ME:		) .....................................................
		) DEPONENT
COMMISSIONER FOR OATHS/		)
MAGISTRATE		)

_____________________________

FORM C

(r. 7(2))

PART I
LIST OF PROPOSERS, SECONDERS AND ENDORSERS

We, the undersigned, being members of the Institute () or human resource professionals [Tick whichever is applicable] hereby nominate

MR/MRS/MISS/DR/PROF...........................................................................

of (Address).................................................................................

who is a registered member registration No.....................................................

and who is employed at.........................................................................

where he/she is engaged in... .................................................................

() Private Practice.

() Government employment.

() Parastatal employment.

() {Other employment please specify}.

NAMES OF PROPOSERS/SECONDERS/ENDORSERS

	Full Name	Address	Proposer/Seconder/ Endorser (Tick As Appropriate)	Membership Reg. No.	Signature
1
2
3
4
5
6

Date .....................................................

FOR OFFICIAL USE:

Accepted/Rejected .....................................

Reasons ....................................................

Signature/Seal of Returning Officer ............... Date ....................................

PART II

DECLARATION BY APPLICANT

I, (Full Names) ...................................................... consent to be nominated as a candidate for election as Chairperson/ member of the Council by members/ human resource professionals in the Register.

I declare that the statement in the nomination paper regarding my qualifications is correct.

Signature .................. Registration Number ...................

Address ...................................

NOTE:

(a)	This declaration form, which must accompany the nomiiation paper, must be received by the Returning Officer, C/O The Institute of Human Resource Management P.O. Box 6132-00300, NAIROBI not later than 4.pm on ............................

(b)	Only registered members and human resource professionals whose names appear in the Council's register may be proposed as candidates.

_______________________________

FORM D

(r. 9(3))

PROTOTYPE VOTING PAPERS

______________________________________________________________________________________________

VOTING PAPER 1

Election of Chairperson to the Council

______________________________________________________________________________________________

Elector's Mark X

Nominated candidate's name

Qualifications of candidate

______________________________________________________________________________________________

VOTING PAPER 2

Election of member to the Council

______________________________________________________________________________________________

Elector's Mark X

Nominated candidate's name

Qualifications of candidate

______________________________________________________________________________________________

NB: Each category of the voting paper shall have a different colour.

These voting papers must be returned so as to be received by the returning officer on ........................at .........................

_______________________________

FORM E

(r. 9(9))

(a)

COAST/EASTERN REGIONS—

(i)	Mombasa County;

(ii)	Kwale County;

(iii)

Kilifi County;

(iv)	Tana River County;

(v)	Lamu County;

(vi)	Taita Taveta County;

(vii)

Marsabit County;

(viii)

Isiolo County;

(ix)	Meru County;

(x)	Tharaka Nithi County;

(xi)	Embu Counfy;

(xii)

Kitui County;

(xiii)

MachakosCounty;

(xiv)

Makueni County.

(b)

RIFT VALLEY REGION—

(i)	Turkana County;

(ii)	West Pokot County;

(iii)

Samburu County;

(iv)	Trans Nzoia County;

(v)	Uasin Gishu County;

(vi)	Elgeyo-MarakwetCounty;

(vii)

Nandi County;

(viii)

Baringo County;

(ix)	Laikipia County;

(x)	Nakuru County;

(xi)	Narok County;

(xii)

Kajiado County;

(xiii)

Kericho County;

(xiv)

Bomet County.

(c)

WESTERN/ NYANZA REGIONS—

(i)	Kakamega County;

(ii)	Vihiga County;

(iii)

Bungoma County;

(iv)	Busia County;

(v)	Siaya County;

(vi)	Kisumu County;

(vii)

Homa Bay County;

(viii)

Migori County;

(ix)	Kisii County;

(x)	Nyamira County.

(d)

NAIROBI/CENTRAL/NORTH EASTERN REGIONS—

(i)	Nairobi County;

(ii)	Nyandarua County;

(iii)

Nyeri County;

(iv)	Kirinyaga County;

(v)	Murang'a County;

(vi)	Kiambu County;

(vii)

Garissa County;

(viii)

Wajir County; and

(ix)	Mandera County.

Laws of Kenya