Arrangement of Sections
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THE RETIREMENT BENEFITS (MANAGERS AND CUSTODIANS) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (MANAGERS AND CUSTODIANS) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (MANAGERS AND CUSTODIANS) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (MANAGERS AND CUSTODIANS) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (MANAGERS AND CUSTODIANS) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (MANAGERS AND CUSTODIANS) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (MANAGERS AND CUSTODIANS) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (MANAGERS AND CUSTODIANS) REGULATIONS
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THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (INDIVIDUAL RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (MINIMUM FUNDING LEVEL AND WINDING-UP OF SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (OCCUPATIONAL RETIREMENT BENEFITS SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (TRANSITIONAL) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (TRIBUNAL) RULES, 2000
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THE RETIREMENT BENEFITS (INDIVIDUAL RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (OCCUPATIONAL RETIREMENT BENEFITS SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (OCCUPATIONAL RETIREMENT BENEFITS SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (INDIVIDUAL RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (INDIVIDUAL RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (MINIMUM FUNDING LEVEL AND WINDING-UP OF SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (OCCUPATIONAL RETIREMENT BENEFITS SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (OCCUPATIONAL RETIREMENT BENEFITS SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (INDIVIDUAL RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (MINIMUM FUNDING LEVEL AND WINDING-UP OF SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (OCCUPATIONAL RETIREMENT BENEFITS SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (INDIVIDUAL RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (MINIMUM FUNDING LEVEL AND WINDING-UP OF SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (OCCUPATIONAL RETIREMENT BENEFITS SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (INDIVIDUAL RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (MINIMUM FUNDING LEVEL AND WINDING-UP OF SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (OCCUPATIONAL RETIREMENT BENEFITS SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (INDIVIDUAL RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (MINIMUM FUNDING LEVEL AND WINDING-UP OF SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (OCCUPATIONAL RETIREMENT BENEFITS SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (INDIVIDUAL RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (OCCUPATIONAL RETIREMENT BENEFITS SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (INDIVIDUAL RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (MINIMUM FUNDING LEVEL AND WINDING-UP OF SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (OCCUPATIONAL RETIREMENT BENEFITS SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (INDIVIDUAL RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (MINIMUM FUNDING LEVEL AND WINDING-UP OF SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (OCCUPATIONAL RETIREMENT BENEFITS SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (INDIVIDUAL RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (OCCUPATIONAL RETIREMENT BENEFITS SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (INDIVIDUAL RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (OCCUPATIONAL RETIREMENT BENEFITS SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (INDIVIDUAL RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (INDIVIDUAL RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (OCCUPATIONAL RETIREMENT BENEFITS SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (INDIVIDUAL RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2000
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THE RETIREMENT BENEFITS (OCCUPATIONAL RETIREMENT BENEFITS SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS
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THE RETIREMENT BENEFITS (INDIVIDUAL RETIREMENT BENEFITS SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (MINIMUM FUNDING LEVEL AND WINDING-UP OF SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (OCCUPATIONAL RETIREMENT BENEFITS SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (TRANSITIONAL) REGULATIONS
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THE RETIREMENT BENEFITS (TRIBUNAL) RULES
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THE RETIREMENT BENEFITS (EXTENSION OF PERIOD FOR COMPLIANCE), 2003
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THE RETIREMENT BENEFITS (EXTENSION OF PERIOD COMPLIANCE)(REVOCATION OF NOTICE), 2003
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THE RETIREMENT BENEFITS (EXTENSION OF PERIOD OF COMPLIANCE)(REVOCATION OF NOTICE)
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THE RETIREMENT BENEFITS (EXTENSION OF TIME OF COMPLIANCE) ORDER, 2004
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THE RETIREMENT BENEFITS (EXTENSION OF TIME OF COMPLIANCE) ORDER
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THE RETIREMENT (ADMINISTRATORS) REGULATIONS, 2007
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THE RETIREMENT (ADMINISTRATORS) REGULATIONS, 2007
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THE RETIREMENT (ADMINISTRATORS) REGULATIONS
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THE RETIREMENT BENEFITS (MORTGAGE LOANS) REGULATIONS, 2009
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THE RETIREMENT BENEFITS (MORTGAGE LOANS) REGULATIONS, 2009
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THE RETIREMENT BENEFITS (MORTGAGE LOANS) REGULATIONS, 2009
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THE RETIREMENT BENEFITS (MORTGAGE LOANS) REGULATIONS
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THE RETIREMENT BENEFITS (NATIONAL SOCIAL SECURITY FUND) EXEMPTION, 2016
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THE RETIREMENT BENEFITS (NATIONAL SOCIAL SECURITY FUND) EXEMPTION
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THE RETIREMENT BENEFITS (UMBRELLA RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2017
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THE RETIREMENT BENEFITS (UMBRELLA RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2017
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THE RETIREMENT BENEFITS (UMBRELLA RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2017
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THE RETIREMENT BENEFITS (UMBRELLA RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2017
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THE RETIREMENT BENEFITS (UMBRELLA RETIREMENT BENEFITS SCHEMES) REGULATIONS, 2017
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THE RETIREMENT BENEFITS (UMBRELLA RETIREMENT BENEFITS SCHEMES) REGULATIONS
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THE RETIREMENT BENEFITS (GOOD GOVERNANCE, PRACTICES IN THE MANAGEMENT OF RETIREMENT BENEFITS SCHEMES) GUIDELINES, 2018
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THE RETIREMENT BENEFITS (POST RETIREMENT MEDICAL FUND) GUIDELINES, 2018
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THE RETIREMENT BENEFITS (GOOD GOVERNANCE PRACTICES ) GUIDELINES
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THE RETIREMENT BENEFITS (POST RETIREMENT MEDICAL FUND) GUIDELINES
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THE RETIREMENT BENEFITS (TREATING FAIRLY) GUIDELINES, 2019
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THE RETIREMENT BENEFITS (TREATING FAIRLY) GUIDELINES
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THE RETIREMENT BENEFITS (CORPORATE TRUSTEES) REGULATIONS, 2023
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THE RETIREMENT BENEFITS (INCOME DRAWDOWN FUNDS) REGULATIONS, 2023
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THE RETIREMENT BENEFITS (MANAGERS AND CUSTODIANS) REGULATIONS
ARRANGEMENT OF REGULATIONS
PART I – PRELIMINARY
PART II – REGISTRATION OF MANAGER AND CUSTODIAN
4. |
Application for registration of manager
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6. |
Termination of management agreement
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7. |
Application for registration of custodian
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9. |
Termination of custodial agreement
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10. |
Insolvency and winding up of a manager and custodian
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THE RETIREMENT BENEFITS (MANAGERS AND CUSTODIANS) REGULATIONS, 2000
PART I – PRELIMINARY
1. |
Citation
These Regulations may be cited as The Retirement Benefits (Managers and Custodians) Regulations, 2000.
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2. |
Application
These Regulations shall apply to managers and custodians of schemes.
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3. |
Interpretation
(1) |
In these Regulations unless the context otherwise requires -
"pooled fund" means a fund established by a limited liability company other than approved issuer for purposes of pooling scheme funds for collective investment.
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PART II – REGISTRATION OF MANAGER AND CUSTODIAN
4. |
Application for registration of manager
(1) |
An application for registration as a manager shall be submitted to the Authority in the prescribed form together with registration of the prescribed fee.
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(2) |
The minimum paid up share capital of a manager shall be ten million shillings or as may be prescribed from time to time.
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(3) |
A manager shall at all times have in its top management including the board of directors persons who are academically and professionally qualified in matters relating to either banking, insurance, law, accounting, actuarial studies finance, economics or investment of scheme funds.
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(4) |
The Authority shall within ninety days from the date of receipt of an application for registration consider the application of a manager and notify tnd applicant in writing whether the manager is acceptable for registration and the reason is thereof if it is not acceptable.
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(5) |
The Authority shall after notifying the applicant that it is acceptable for registration proceed to register the applicant and forward to the applicant the certificate of registration.
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5. |
The manager
(1) |
A manager of a scheme fund or a pooled fund shall be appointed by the trustees of the scheme on such terms and conditions of service as shall be determined by the trustees in the instrument of appointment or otherwise in writing from time to time.
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(2) |
A manager shall have all the powers necessary for the performance of his functions under this Act and in particular the manager shall -
(a) |
advise the scheme or pooled fund on the asset classes which are available for investment;
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(b) |
assist the scheme or pooled fund to formulate a prudent investment policy on the investment of scheme funds or pooled fund;
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(c) |
invest capital moneys which form part of the scheme or pooled fund subject to the investment policy;
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(d) |
reinvest any income of the scheme fund or pooled fund which is not required by the trustees for any immediate payments;
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(e) |
submit to the scheme or pooled fund at least quarterly from the date of commencement of the financial year of the scheme or pooled fund -
(i) |
a valuation of the scheme fund or pooled fund and of all the investments representing the same including details of the cost of such investments and their estimated yields; |
(ii) |
a report reviewing the investment activity and performance of the investment portfolios comprising the scheme fund or pooled fund since the last report date and containing the manager's proposals for the investment of the scheme fund or pooled fund during the following period as recommended by the Authority; |
(iii) |
a record of all investment transactions during the previous period, |
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(f) |
sit in-attendance, in the case of a scheme whose funds are not invested in a pooled fund, at the meetings of the Board of trustees whenever the trustees have an agenda item involving management of the scheme fund;
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(g) |
issue instructions on behalf of the trustees or the pooled fund to the custodian to transfer, exchange, deliver in the required form and manner scheme or pooled fund assets held by such custodian;
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(h) |
issue instructions on behalf of the trustees or pooled fund to the custodian to effect payment in respect of purchased securities or any other assets;
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(i) |
keep or cause to be kept such books, records and statements as may be necessary to give a complete record of -
(i) |
the scheme fund or pooled fund and investment portfolio held by the custodian; |
(ii) |
the investment transactions carried out by the custodian as instructed by the manager, and shall permit the scheme or pooled fund, their officers or duly authorized agents to inspect within the premises of the manage such books, records and statements a any time during business hours. |
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(3) |
A manager shall ensure that minutes, statements and resolutions in respect of a scheme fund or pooled fund investment portfolio shall be properly filed.
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(4) |
A manager shall not be liable for any loss, damage or depreciation in the value of the scheme fund or pooled fund of any investment comprised therein or the income therefrom which may arise by reason of depreciation of the market value of the securities and other assets in which scheme funds or pooled funds are invested unless such loss, damage or depreciation in the value of the scheme fund or pooled fund arises from negligence whether professional or otherwise, willful default or fraud by the manager or any of his agents or employees.
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(5) |
A manager shall submit to the Authority within ninety days from the date of his appointment and subsequently after ninety days from the date of the previous submission -
(a) |
a statement of the scheme fund or pooled fund and investment portfolio including details of the cost of such investments;
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(b) |
a statement detailing the investment transactions carried out within the ninety days' period of reporting;
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(c) |
a report reviewing the investment activity and performance of the investment portfolio comprising the scheme fund or pooled fund and proposed investments of the scheme fund or pooled fund during the following ninety days.
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(6) |
A manager shall invest the assets of the pooled fund in the name of the pooled fund and all accrued investments income, commissions, fees and direct and indirect gains from investing the pool fund shall be credited into the pooled fund account which is maintained by a custodian on behalf of the pooled fund.
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(7) |
A manager shall not engage the services of a property manager on behalf of the scheme or pooled fund without the written approval by the trustees or pooled fund.
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(8) |
All monetary benefits, commissions or gains arising directly or indirectly out of managing scheme or pooled funds shall be credited into the scheme fund or pooled fund by the manager or custodian as the case may be.
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(9) |
An agreement between a scheme or pooled fund and manager shall make provision for the computation of the management fee in respect of management services.
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6. |
Termination of management agreement
(1) |
Either party to the management agreement referred to in regulation 5(1) may at any time terminate the agreement.
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(2) |
In the event of termination of the agreement referred to in paragraph (1) the manager shall within thirty days, or in the case of a manager of a pooled fund, within ninety days, from the date of termination, hand-over, transfer and deliver to a manager appointed in writing by the scheme all the information in relation to its contractual duties to the scheme including -
(i) |
statements pertaining to the entire scheme fund; |
(ii) |
investment portfolio including details of the cost of such investments and their estimated yields; |
(iii) |
statements pertaining to all incomplete transactions; |
(iv) |
any other information as may be reasonably required by the scheme. |
Provided that copies of the said information shall be submitted to the Authority within the same period.
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(3) |
A manager shall within twenty-one days or such shorter period as may be stipulated in the agreement from the date of deregistration or from the date a winding up order has been issued by a competent court against such manager hand over, transfer and deliver all minutes, statements and resolutions in respect of the scheme fund or pooled fund investment portfolio together with any other information as may be reasonably required by the scheme or pooled fund to a manager appointed in writing by such scheme or pooled fund.
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7. |
Application for registration of custodian
(1) |
An application for registration as a custodian in accordance with section 25A of the Act shall be in the prescribed form together with the prescribed fee.
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(2) |
The minimum paid up share capital of a custodian shall be two hundred and fifty million shillings, or as may be prescribed from time to time.
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(3) |
The Authority shall within ninety days from the date of receipt of an application for registration consider the application of a custodian and notify the applicant in writing whether the custodian is acceptable for registration and the reason thereof if it is not acceptable.
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(4) |
The Authority shall after notifying the applicant that it is acceptable for registration proceed to register the applicant and forward to the applicant the certificate of registration.
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8. |
The custodian
(1) |
A custodian of a scheme fund or a pooled fund shall be appointed by the trustees of the scheme on such terms and conditions of service as shall be determined by the trustees in the instrument of appointment or otherwise in writing from time to time.
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(2) |
A custodian shall have all the powers necessary for the performance of his functions under this Act and in particular the custodian shall -
(a) |
receive and keep in safe custody the title documents, securities and cash of the scheme fund or pooled fund;
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(b) |
open a bank account or banking accounts with a bank duly registered under the Banking Act, (Cap. 488) on behalf of the scheme, or a pooled fund, for the exclusive benefit of such scheme or pooled fund.
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(c) |
transfer exchange or deliver in the prescribed form securities held by a custodian upon receipt of proper instructions from the manager;
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(d) |
keep or cause to be kept such books, records and statements as may be necessary to give a complete record of -
(i) |
the entire scheme fund, or pooled fund investment portfolio held by the custodian; |
(ii) |
the transactions carried out by the custodian on behalf of the scheme, or pooled fund, and shall permit the scheme or pooled fund, their officers or duly authorized agents to inspect such books, records and statements within the premises of the custodian at any time during business hours; |
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(e) |
deliver to the scheme, or pooled fund or to such other persons as the scheme or pooled fund may in writing authorize copies of all notices, proxies, proxy soliciting materials received by the custodian in relation to any of the securities held in the scheme or pooled fund account, all public information financial reports and stockholder communications as the custodian may receive from issuers of securities and all information the custodian may receive from an offer relating to exchange or tender offers or other rights or offerings or as may be agreed upon from time to time;
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(f) |
submit to the scheme, or pooled fund-
(i) |
a written report on specified dates listing all assets of the scheme, or pooled fund, in the scheme or pooled fund account together with a full account of all receipts and payments made and other actions taken by the custodian; |
(ii) |
advice or notification of any transfers of property or securities to or from the scheme or pooled fund account indicating securities acquired for the account and, the identity of the party in possession of such securities; |
(iii) |
a copy of the most recent audited financial statements of the custodian prepared together with such information regarding the policies and procedures of the custodian as the scheme, or pooled fund, may request in connection with the agreement or the duties of the custodian under that agreement. |
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(g) |
exercise subscription, purchase or other similar rights represented by the securities subject to receipt of proper instructions from the manager,
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(h) |
exercise the same standard of care that it exercises over its own assets in holding, maintaining, servicing and disposing of property and in fulfilling any other obligations in the agreement:
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Provided that the custodian shall exercise the degree of care expected of a prudent professional custodian for hire.
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(3) |
Except in cases where a scheme, or a pooled fund, has offshore investments, a custodian in dischargmg its contractual functions to the scheme, or a pooled fund, shall not contract out the discharge of the custodial services to third parties.
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(4) |
An agreement between a scheme or a pooled fund and a custodian shall make provision for the computation of the fee in respect of custodial services.
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9. |
Termination of custodial agreement
(1) |
An agreement between a scheme, or a pooled fund, custodial custodian may be terminated at any time agreement.
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(2) |
In the event of termination of the agreement between a custodian and a scheme, or a pooled fund, the custodian shall within thirty days from the date of such termination hand over, and deliver all the assets documents and funds including the bank account of the scheme held by such custodian to a custodian appointed in writing by the scheme, or pooled fund.
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(3) |
A custodian shall within thirty days or such shorter period as may be stipulated in an agreement, from the date of deregistration or from the date a winding up order has been issued by a competent court against such custodian handover, transfer and deliver all the assets, documents and funds including the bank account of the scheme, or pooled fund, held by such custodian to a custodian appointed in writing by the scheme, or pooled fund.
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(4) |
A custodian shall within thirty days from the date of termination of the agreement arising out of a breach of such agreement by either party submit to the Authority an audit report indicating the assets, liabilities and an inventory of the scheme fund or pooled fund, securities and title documents of the scheme, or pooled fund and assets which have been handed-over, transferred and delivered to the appointed custodian.
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(5) |
The party liable for the termination of the agreement shall meet the cost of the audit report referred to in paragraph (4).
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(6) |
A scheme, or a pooled fund, shall be served with an audit report and inventory as specified in paragraph (4) before the handing-over, transfer and delivery to the appointed custodian is effected.
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10. |
Insolvency and winding up of a manager and custodian
(1) |
A manager or a custodian shall be deemed to be insolvent in accordance with the provisions of the Companies Act, (Cap. 486).
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(2) |
A manager or custodian which is insolvent shall be wound up in the manner provided for in the Companies Act, (Cap. 486).
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THE RETIREMENT BENEFITS (MANAGERS AND CUSTODIANS) REGULATIONS, 2000
PART I – PRELIMINARY
1. |
Citation
These Regulations may be cited as The Retirement Benefits (Managers and Custodians) Regulations, 2000.
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2. |
Application
These Regulations shall apply to managers and custodians of schemes.
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3. |
Interpretation
(1) |
In these Regulations unless the context otherwise requires -
"pooled fund" means a fund established by a limited liability company other than approved issuer for purposes of pooling scheme funds for collective investment.
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PART II – REGISTRATION OF MANAGER AND CUSTODIAN
4. |
Application for registration of manager
(1) |
An application for registration as a manager shall be submitted to the Authority in the prescribed form together with registration of the prescribed fee.
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(2) |
The minimum paid up share capital including unimpaired reserves of a manager shall be ten million shillings or as may be prescribed from time to time.
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(3) |
A manager shall at all times have in its top management including the board of directors persons who are academically and professionally qualified in matters relating to either banking, insurance, law, accounting, actuarial studies finance, economics or investment of scheme funds.
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(4) |
The Authority shall within ninety days from the date of receipt of an application for registration consider the application of a manager and notify the applicant in writing whether the manager is acceptable for registration and the reason is thereof if it is not acceptable.
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(5) |
The Authority shall after notifying the applicant that it is acceptable for registration proceed to register the applicant and forward to the applicant the certificate of registration.
[LN 102 of 2002, s. 2.]
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5. |
The manager
(1) |
A manager of a scheme fund or a pooled fund shall be appointed by the trustees of the scheme on such terms and conditions of service as shall be determined by the trustees in the instrument of appointment or otherwise in writing from time to time.
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(2) |
A manager shall have all the powers necessary for the performance of his functions under this Act and in particular the manager shall -
(a) |
advise the scheme or pooled fund on the asset classes which are available for investment;
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(b) |
assist the scheme or pooled fund to formulate a prudent investment policy on the investment of scheme funds or pooled fund;
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(c) |
invest capital moneys which form part of the scheme or pooled fund subject to the investment policy;
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(d) |
reinvest any income of the scheme fund or pooled fund which is not required by the trustees for any immediate payments;
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(e) |
submit to the scheme or pooled fund at least quarterly from the date of commencement of the financial year of the scheme or pooled fund -
(i) |
a valuation of the scheme fund or pooled fund and of all the investments representing the same including details of the cost of such investments and their estimated yields; |
(ii) |
a report reviewing the investment activity and performance of the investment portfolios comprising the scheme fund or pooled fund since the last report date and containing the manager's proposals for the investment of the scheme fund or pooled fund during the following period as recommended by the Authority; |
(iii) |
a record of all investment transactions during the previous period, |
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(f) |
sit in-attendance, in the case of a scheme whose funds are not invested in a pooled fund, at the meetings of the Board of trustees whenever the trustees have an agenda item involving management of the scheme fund;
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(g) |
issue instructions on behalf of the trustees or the pooled fund to the custodian to transfer, exchange, deliver in the required form and manner scheme or pooled fund assets held by such custodian;
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(h) |
issue instructions on behalf of the trustees or pooled fund to the custodian to effect payment in respect of purchased securities or any other assets;
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(i) |
keep or cause to be kept such books, records and statements as may be necessary to give a complete record of -
(i) |
the scheme fund or pooled fund and investment portfolio held by the custodian; |
(ii) |
the investment transactions carried out by the custodian as instructed by the manager, and shall permit the scheme or pooled fund, their officers or duly authorized agents to inspect within the premises of the manage such books, records and statements a any time during business hours. |
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(3) |
A manager shall ensure that minutes, statements and resolutions in respect of a scheme fund or pooled fund investment portfolio shall be properly filed.
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(4) |
A manager shall not be liable for any loss, damage or depreciation in the value of the scheme fund or pooled fund of any investment comprised therein or the income therefrom which may arise by reason of depreciation of the market value of the securities and other assets in which scheme funds or pooled funds are invested unless such loss, damage or depreciation in the value of the scheme fund or pooled fund arises from negligence whether professional or otherwise, willful default or fraud by the manager or any of his agents or employees.
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(5) |
A manager shall submit to the Authority within ninety days from the date of his appointment and subsequently after ninety days from the date of the previous submission -
(a) |
a statement of the scheme fund or pooled fund and investment portfolio including details of the cost of such investments;
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(b) |
a statement detailing the investment transactions carried out within the ninety days' period of reporting;
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(c) |
a report reviewing the investment activity and performance of the investment portfolio comprising the scheme fund or pooled fund and proposed investments of the scheme fund or pooled fund during the following ninety days.
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(6) |
A manager shall invest the assets of the pooled fund in the name of the pooled fund and all accrued investments income, commissions, fees and direct and indirect gains from investing the pool fund shall be credited into the pooled fund account which is maintained by a custodian on behalf of the pooled fund.
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(7) |
A manager shall not engage the services of a property manager on behalf of the scheme or pooled fund without the written approval by the trustees or pooled fund.
|
(7A) |
A manager shall not provide management or custodial services to any scheme or pooled fund in resepct of which the custodian is a company related to such manager:
Provided that where a manager and the related company are, at the commencement of this paragraph, already providing such services, the manager shall -
(a) |
within thirty days from the date of commencement of this paragraph notify the Authority of the fact; and
|
(b) |
comply with the provisions of this paragraph within three years from the date of such notification.
|
|
(8) |
All monetary benefits, commissions or gains arising directly or indirectly out of managing scheme or pooled funds shall be credited into the scheme fund or pooled fund by the manager or custodian as the case may be.
|
(9) |
An agreement between a scheme or pooled fund and manager shall make provision for the computation of the management fee in respect of management services.
[LN 102 of 2002, s. 3.]
|
|
6. |
Termination of management agreement
(1) |
Either party to the management agreement referred to in regulation 5(1) may at any time terminate the agreement.
|
(2) |
In the event of termination of the agreement referred to in paragraph (1) the manager shall within thirty days, or in the case of a manager of a pooled fund, within ninety days, from the date of termination, hand-over, transfer and deliver to a manager appointed in writing by the scheme all the information in relation to its contractual duties to the scheme including -
(i) |
statements pertaining to the entire scheme fund; |
(ii) |
investment portfolio including details of the cost of such investments and their estimated yields; |
(iii) |
statements pertaining to all incomplete transactions; |
(iv) |
any other information as may be reasonably required by the scheme. |
Provided that copies of the said information shall be submitted to the Authority within the same period.
|
(3) |
A manager shall within twenty-one days or such shorter period as may be stipulated in the agreement from the date of deregistration or from the date a winding up order has been issued by a competent court against such manager hand over, transfer and deliver all minutes, statements and resolutions in respect of the scheme fund or pooled fund investment portfolio together with any other information as may be reasonably required by the scheme or pooled fund to a manager appointed in writing by such scheme or pooled fund.
|
|
7. |
Application for registration of custodian
(1) |
An application for registration as a custodian in accordance with section 25A of the Act shall be in the prescribed form together with the prescribed fee.
|
(2) |
The minimum paid up share capital including unimpaired reserves of a custodian shall be two hundred and fifty million shillings, or as may be prescribed from time to time.
|
(3) |
The Authority shall within ninety days from the date of receipt of an application for registration consider the application of a custodian and notify the applicant in writing whether the custodian is acceptable for registration and the reason thereof if it is not acceptable.
|
(4) |
The Authority shall after notifying the applicant that it is acceptable for registration proceed to register the applicant and forward to the applicant the certificate of registration.
[LN 102 of 2002, s. 4.]
|
|
8. |
The custodian
(1) |
A custodian of a scheme fund or a pooled fund shall be appointed by the trustees of the scheme on such terms and conditions of service as shall be determined by the trustees in the instrument of appointment or otherwise in writing from time to time.
|
(2) |
A custodian shall have all the powers necessary for the performance of his functions under this Act and in particular the custodian shall -
(a) |
receive and keep in safe custody the title documents, securities and cash of the scheme fund or pooled fund;
|
(b) |
open a bank account or banking accounts with a bank duly registered under the Banking Act, (Cap. 488) on behalf of the scheme, or a pooled fund, for the exclusive benefit of such scheme or pooled fund.
|
(c) |
transfer exchange or deliver in the prescribed form securities held by a custodian upon receipt of proper instructions from the manager;
|
(d) |
keep or cause to be kept such books, records and statements as may be necessary to give a complete record of -
(i) |
the entire scheme fund, or pooled fund investment portfolio held by the custodian; |
(ii) |
the transactions carried out by the custodian on behalf of the scheme, or pooled fund, and shall permit the scheme or pooled fund, their officers or duly authorized agents to inspect such books, records and statements within the premises of the custodian at any time during business hours; |
|
(e) |
deliver to the scheme, or pooled fund or to such other persons as the scheme or pooled fund may in writing authorize copies of all notices, proxies, proxy soliciting materials received by the custodian in relation to any of the securities held in the scheme or pooled fund account, all public information financial reports and stockholder communications as the custodian may receive from issuers of securities and all information the custodian may receive from an offer relating to exchange or tender offers or other rights or offerings or as may be agreed upon from time to time;
|
(f) |
submit to the scheme, or pooled fund-
(i) |
a written report on specified dates listing all assets of the scheme, or pooled fund, in the scheme or pooled fund account together with a full account of all receipts and payments made and other actions taken by the custodian; |
(ii) |
advice or notification of any transfers of property or securities to or from the scheme or pooled fund account indicating securities acquired for the account and, the identity of the party in possession of such securities; |
(iii) |
a copy of the most recent audited financial statements of the custodian prepared together with such information regarding the policies and procedures of the custodian as the scheme, or pooled fund, may request in connection with the agreement or the duties of the custodian under that agreement. |
|
(g) |
exercise subscription, purchase or other similar rights represented by the securities subject to receipt of proper instructions from the manager,
|
(h) |
exercise the same standard of care that it exercises over its own assets in holding, maintaining, servicing and disposing of property and in fulfilling any other obligations in the agreement:
|
Provided that the custodian shall exercise the degree of care expected of a prudent professional custodian for hire.
|
(3) |
Except in cases where a scheme, or a pooled fund, has offshore investments, a custodian in discharging its contractual functions to the scheme, or a pooled fund, shall not contract out the discharge of the custodial services to third parties.
|
(3A) |
A custodian shall not provide custodial services to any scheme or pooled fund in respect of which the manager is a company related to such custodian:
Provided that where the custodian and the related company are, at the commencement of this paragraph, already providing such services, the custodian shall -
(a) |
within thirty days from the date of commencement of this paragraph notify the Authority of the fact; and
|
(b) |
comply with the provisions of this paragraph within three years from the date of such notification.
|
|
(4) |
An agreement between a scheme or a pooled fund and a custodian shall make provision for the computation of the fee in respect of custodial services.
[LN 102 of 2002, s. 5.]
|
|
9. |
Termination of custodial agreement
(1) |
An agreement between a scheme, or a pooled fund, custodial custodian may be terminated at any time agreement.
|
(2) |
In the event of termination of the agreement between a custodian and a scheme, or a pooled fund, the custodian shall within thirty days from the date of such termination hand over, and deliver all the assets documents and funds including the bank account of the scheme held by such custodian to a custodian appointed in writing by the scheme, or pooled fund.
|
(3) |
A custodian shall within thirty days or such shorter period as may be stipulated in an agreement, from the date of deregistration or from the date a winding up order has been issued by a competent court against such custodian handover, transfer and deliver all the assets, documents and funds including the bank account of the scheme, or pooled fund, held by such custodian to a custodian appointed in writing by the scheme, or pooled fund.
|
(4) |
A custodian shall within thirty days from the date of termination of the agreement arising out of a breach of such agreement by either party submit to the Authority an audit report indicating the assets, liabilities and an inventory of the scheme fund or pooled fund, securities and title documents of the scheme, or pooled fund and assets which have been handed-over, transferred and delivered to the appointed custodian.
|
(5) |
The party liable for the termination of the agreement shall meet the cost of the audit report referred to in paragraph (4).
|
(6) |
A scheme, or a pooled fund, shall be served with an audit report and inventory as specified in paragraph (4) before the handing-over, transfer and delivery to the appointed custodian is effected.
|
|
10. |
Insolvency and winding up of a manager and custodian
(1) |
A manager or a custodian shall be deemed to be insolvent in accordance with the provisions of the Companies Act, (Cap. 486).
|
(2) |
A manager or custodian which is insolvent shall be wound up in the manner provided for in the Companies Act, (Cap. 486).
|
|
THE RETIREMENT BENEFITS (MANAGERS AND CUSTODIANS) REGULATIONS, 2000
PART I – PRELIMINARY
1. |
Citation
These Regulations may be cited as The Retirement Benefits (Managers and Custodians) Regulations, 2000.
|
2. |
Application
These Regulations shall apply to managers and custodians of schemes.
|
3. |
Interpretation
(1) |
In these Regulations unless the context otherwise requires -
"pooled fund" means a fund established by a limited liability company other than approved issuer for purposes of pooling scheme funds for collective investment.
|
|
PART II – REGISTRATION OF MANAGER AND CUSTODIAN
4. |
Application for registration of manager
(1) |
An application for registration as a manager shall be submitted to the Authority in the prescribed form together with registration of the prescribed fee.
|
(2) |
The minimum paid up share capital including unimpaired reserves of a manager shall be ten million shillings or as may be prescribed from time to time.
|
(3) |
A manager shall at all times have in its top management including the board of directors persons who are academically and professionally qualified in matters relating to either banking, insurance, law, accounting, actuarial studies finance, economics or investment of scheme funds.
|
(4) |
The Authority shall within ninety days from the date of receipt of an application for registration consider the application of a manager and notify the applicant in writing whether the manager is acceptable for registration and the reason is thereof if it is not acceptable.
|
(5) |
The Authority shall after notifying the applicant that it is acceptable for registration proceed to register the applicant and forward to the applicant the certificate of registration.
[LN 102 of 2002, s. 2.]
|
|
5. |
The manager
(1) |
A manager of a scheme fund or a pooled fund shall be appointed by the trustees of the scheme on such terms and conditions of service as shall be determined by the trustees in the instrument of appointment or otherwise in writing from time to time.
|
(2) |
A manager shall have all the powers necessary for the performance of his functions under this Act and in particular the manager shall -
(a) |
advise the scheme or pooled fund on the asset classes which are available for investment;
|
(b) |
assist the scheme or pooled fund to formulate a prudent investment policy on the investment of scheme funds or pooled fund;
|
(c) |
invest capital moneys which form part of the scheme or pooled fund subject to the investment policy;
|
(d) |
reinvest any income of the scheme fund or pooled fund which is not required by the trustees for any immediate payments;
|
(e) |
submit to the scheme or pooled fund at least quarterly from the date of commencement of the financial year of the scheme or pooled fund -
(i) |
a valuation of the scheme fund or pooled fund and of all the investments representing the same including details of the cost of such investments and their estimated yields; |
(ii) |
a report reviewing the investment activity and performance of the investment portfolios comprising the scheme fund or pooled fund since the last report date and containing the manager's proposals for the investment of the scheme fund or pooled fund during the following period as recommended by the Authority; |
(iii) |
a record of all investment transactions during the previous period. |
|
(f) |
sit in-attendance, in the case of a scheme whose funds are not invested in a pooled fund, at the meetings of the Board of trustees whenever the trustees have an agenda item involving management of the scheme fund;
|
(g) |
issue instructions on behalf of the trustees or the pooled fund to the custodian to transfer, exchange, deliver in the required form and manner scheme or pooled fund assets held by such custodian;
|
(h) |
issue instructions on behalf of the trustees or pooled fund to the custodian to effect payment in respect of purchased securities or any other assets;
|
(i) |
keep or cause to be kept such books, records and statements as may be necessary to give a complete record of -
(i) |
the scheme fund or pooled fund and investment portfolio held by the custodian; |
(ii) |
the investment transactions carried out by the custodian as instructed by the manager, and shall permit the scheme or pooled fund, their officers or duly authorized agents to inspect within the premises of the manage such books, records and statements a any time during business hours. |
|
|
(3) |
A manager shall ensure that minutes, statements and resolutions in respect of a scheme fund or pooled fund investment portfolio shall be properly filed.
|
(4) |
A manager shall not be liable for any loss, damage or depreciation in the value of the scheme fund or pooled fund of any investment comprised therein or the income therefrom which may arise by reason of depreciation of the market value of the securities and other assets in which scheme funds or pooled funds are invested unless such loss, damage or depreciation in the value of the scheme fund or pooled fund arises from negligence whether professional or otherwise, willful default or fraud by the manager or any of his agents or employees.
|
(5) |
A manager shall submit to the Authority within ninety days from the date of his appointment and subsequently after ninety days from the date of the previous submission -
(a) |
a statement of the scheme fund or pooled fund and investment portfolio including details of the cost of such investments;
|
(b) |
a statement detailing the investment transactions carried out within the ninety days' period of reporting;
|
(c) |
a report reviewing the investment activity and performance of the investment portfolio comprising the scheme fund or pooled fund and proposed investments of the scheme fund or pooled fund during the following ninety days.
|
|
(6) |
A manager shall invest the assets of the pooled fund in the name of the pooled fund and all accrued investments income, commissions, fees and direct and indirect gains from investing the pool fund shall be credited into the pooled fund account which is maintained by a custodian on behalf of the pooled fund.
|
(7) |
A manager shall not engage the services of a property manager on behalf of the scheme or pooled fund without the written approval by the trustees or pooled fund.
|
(7A) |
A manager shall not provide management or custodial services to any scheme or pooled fund in resepct of which the custodian is a company related to such manager:
Provided that where a manager and the related company are, at the commencement of this paragraph, already providing such services, the manager shall -
(a) |
within thirty days from the date of commencement of this paragraph notify the Authority of the fact; and
|
(b) |
comply with the provisions of this paragraph within three years from the date of such notification.
|
|
(8) |
All monetary benefits, commissions or gains arising directly or indirectly out of managing scheme or pooled funds shall be credited into the scheme fund or pooled fund by the manager or custodian as the case may be.
|
(9) |
An agreement between a scheme or pooled fund and manager shall make provision for the computation of the management fee in respect of management services.
[LN 102 of 2002, s. 3.]
|
|
6. |
Termination of management agreement
(1) |
Either party to the management agreement referred to in regulation 5(1) may at any time terminate the agreement.
|
(2) |
In the event of termination of the agreement referred to in paragraph (1) the manager shall within thirty days, or in the case of a manager of a pooled fund, within ninety days, from the date of termination, hand-over, transfer and deliver to a manager appointed in writing by the scheme all the information in relation to its contractual duties to the scheme including -
(i) |
statements pertaining to the entire scheme fund; |
(ii) |
investment portfolio including details of the cost of such investments and their estimated yields; |
(iii) |
statements pertaining to all incomplete transactions; |
(iv) |
any other information as may be reasonably required by the scheme. |
Provided that copies of the said information shall be submitted to the Authority within the same period.
|
(3) |
A manager shall within twenty-one days or such shorter period as may be stipulated in the agreement from the date of deregistration or from the date a winding up order has been issued by a competent court against such manager hand over, transfer and deliver all minutes, statements and resolutions in respect of the scheme fund or pooled fund investment portfolio together with any other information as may be reasonably required by the scheme or pooled fund to a manager appointed in writing by such scheme or pooled fund.
|
|
7. |
Application for registration of custodian
(1) |
An application for registration as a custodian in accordance with section 25A of the Act shall be in the prescribed form together with the prescribed fee.
|
(2) |
The minimum paid up share capital including unimpaired reserves of a custodian shall be two hundred and fifty million shillings, or as may be prescribed from time to time.
|
(3) |
The Authority shall within ninety days from the date of receipt of an application for registration consider the application of a custodian and notify the applicant in writing whether the custodian is acceptable for registration and the reason thereof if it is not acceptable.
|
(4) |
The Authority shall after notifying the applicant that it is acceptable for registration proceed to register the applicant and forward to the applicant the certificate of registration.
[LN 102 of 2002, s. 4.]
|
|
8. |
The custodian
(1) |
A custodian of a scheme fund or a pooled fund shall be appointed by the trustees of the scheme on such terms and conditions of service as shall be determined by the trustees in the instrument of appointment or otherwise in writing from time to time.
|
(2) |
A custodian shall have all the powers necessary for the performance of his functions under this Act and in particular the custodian shall -
(a) |
receive and keep in safe custody the title documents, securities and cash of the scheme fund or pooled fund;
|
(b) |
open a bank account or banking accounts with a bank duly registered under the Banking Act on behalf of the scheme, or a pooled fund, for the exclusive benefit of such scheme or pooled fund.
|
(c) |
transfer exchange or deliver in the prescribed form securities held by a custodian upon receipt of proper instructions from the manager;
|
(d) |
keep or cause to be kept such books, records and statements as may be necessary to give a complete record of -
(i) |
the entire scheme fund, or pooled fund investment portfolio held by the custodian; |
(ii) |
the transactions carried out by the custodian on behalf of the scheme, or pooled fund, and shall permit the scheme or pooled fund, their officers or duly authorized agents to inspect such books, records and statements within the premises of the custodian at any time during business hours; |
|
(dd) |
submit to the scheme or pooled fund at least quarterly from the date of commencement of the financial year of the scheme or pooled fund -
|
(i) |
a valuation of the scheme fund or pooled fund and of all the investments representing the respective fund including details of the cost of such investments and their estimated yields;
|
(ii) |
a report reviewing the investment activity and performance of the investment portfolios comprising the scheme fund or pooled fund for the period succeeding the date of the last report and containing the manager's Proposals for the investment of the forthcoming period as recommended by the Authority;
|
(iii) |
a record of all investmen transactions during the period after the date of the last report.
|
(e) |
deliver to the scheme, or pooled fund or to such other persons as the scheme or pooled fund may in writing authorize copies of all notices, proxies, proxy soliciting materials received by the custodian in relation to any of the securities held in the scheme or pooled fund account, all public information financial reports and stockholder communications as the custodian may receive from issuers of securities and all information the custodian may receive from an offer relating to exchange or tender offers or other rights or offerings or as may be agreed upon from time to time;
|
(f) |
submit to the scheme, or pooled fund-
(i) |
a written report on specified dates listing all assets of the scheme, or pooled fund, in the scheme or pooled fund account together with a full account of all receipts and payments made and other actions taken by the custodian; |
(ii) |
advice or notification of any transfers of property or securities to or from the scheme or pooled fund account indicating securities acquired for the account and, the identity of the party in possession of such securities; |
(iii) |
a copy of the most recent audited financial statements of the custodian prepared together with such information regarding the policies and procedures of the custodian as the scheme, or pooled fund, may request in connection with the agreement or the duties of the custodian under that agreement. |
|
(g) |
exercise subscription, purchase or other similar rights represented by the securities subject to receipt of proper instructions from the manager;
|
(h) |
exercise the same standard of care that it exercises over its own assets in holding, maintaining, servicing and disposing of property and in fulfilling any other obligations in the agreement:
|
Provided that the custodian shall exercise the degree of care expected of a prudent professional custodian for hire.
|
(3) |
Except in cases where a scheme, or a pooled fund, has offshore investments, a custodian in dischargmg its contractual functions to the scheme, or a pooled fund, shall not contract out the discharge of the custodial services to third parties.
|
(3A) |
A custodian shall not provide custodial services to any scheme or pooled fund in respect of which the manager is a company related to such custodian:
Provided that where the custodian and the related company are, at the commencement of this paragraph, already providing such services, the custodian shall -
(a) |
within thirty days from the date of commencement of this paragraph notify the Authority of the fact; and
|
(b) |
comply with the provisions of this paragraph within three years from the date of such notification.
|
|
(4) |
An agreement between a scheme or a pooled fund and a custodian shall make provision for the computation of the fee in respect of custodial services.
[LN 102 of 2002, s. 5, LN 83 of 2003, s. 2.]
|
|
9. |
Termination of custodial agreement
(1) |
An agreement between a scheme, or a pooled fund, custodial custodian may be terminated at any time agreement.
|
(2) |
In the event of termination of the agreement between a custodian and a scheme, or a pooled fund, the custodian shall within thirty days from the date of such termination hand over, and deliver all the assets documents and funds including the bank account of the scheme held by such custodian to a custodian appointed in writing by the scheme, or pooled fund.
|
(3) |
A custodian shall within thirty days or such shorter period as may be stipulated in an agreement, from the date of deregistration or from the date a winding up order has been issued by a competent court against such custodian handover, transfer and deliver all the assets, documents and funds including the bank account of the scheme, or pooled fund, held by such custodian to a custodian appointed in writing by the scheme, or pooled fund.
|
(4) |
A custodian shall within thirty days from the date of termination of the agreement arising out of a breach of such agreement by either party submit to the Authority an audit report indicating the assets, liabilities and an inventory of the scheme fund or pooled fund, securities and title documents of the scheme, or pooled fund and assets which have been handed-over, transferred and delivered to the appointed custodian.
|
(5) |
The party liable for the termination of the agreement shall meet the cost of the audit report referred to in paragraph (4).
|
(6) |
A scheme, or a pooled fund, shall be served with an audit report and inventory as specified in paragraph (4) before the handing-over, transfer and delivery to the appointed custodian is effected.
|
|
10. |
Insolvency and winding up of a manager and custodian
(1) |
A manager or a custodian shall be deemed to be insolvent in accordance with the provisions of the Companies Act, (Cap. 486).
|
(2) |
A manager or custodian which is insolvent shall be wound up in the manner provided for in the Companies Act, (Cap. 486).
|
|
THE RETIREMENT BENEFITS (MANAGERS AND CUSTODIANS) REGULATIONS, 2000
PART I – PRELIMINARY
1. |
Citation
These Regulations may be cited as The Retirement Benefits (Managers and Custodians) Regulations, 2000.
|
2. |
Application
These Regulations shall apply to managers and custodians of schemes.
|
3. |
Interpretation
(1) |
In these Regulations unless the context otherwise requires -
"pooled fund" means a fund established by a limited liability company other than approved issuer for purposes of pooling scheme funds for collective investment.
|
|
PART II – REGISTRATION OF MANAGER AND CUSTODIAN
4. |
Application for registration of manager
(1) |
An application for registration as a manager shall be submitted to the Authority in the prescribed form together with registration of the prescribed fee.
|
(2) |
The minimum paid up share capital including unimpaired reserves of a manager shall be ten million shillings or as may be prescribed from time to time.
|
(3) |
A manager shall at all times have in its top management including the board of directors persons who are academically and professionally qualified in matters relating to either banking, insurance, law, accounting, actuarial studies finance, economics or investment of scheme funds.
|
(4) |
The Authority shall within ninety days from the date of receipt of an application for registration consider the application of a manager and notify the applicant in writing whether the manager is acceptable for registration and the reason is thereof if it is not acceptable.
|
(5) |
The Authority shall after notifying the applicant that it is acceptable for registration proceed to register the applicant and forward to the applicant the certificate of registration.
[LN 102 of 2002, s. 2.]
|
|
5. |
The manager
(1) |
A manager of a scheme fund or a pooled fund shall be appointed by the trustees of the scheme on such terms and conditions of service as shall be determined by the trustees in the instrument of appointment or otherwise in writing from time to time.
|
(2) |
A manager shall have all the powers necessary for the performance of his functions under this Act and in particular the manager shall -
(a) |
advise the scheme or pooled fund on the asset classes which are available for investment;
|
(b) |
assist the scheme or pooled fund to formulate a prudent investment policy on the investment of scheme funds or pooled fund;
|
(c) |
invest capital moneys which form part of the scheme or pooled fund subject to the investment policy;
|
(d) |
reinvest any income of the scheme fund or pooled fund which is not required by the trustees for any immediate payments;
|
(e) |
submit to the scheme or pooled fund at least quarterly from the date of commencement of the financial year of the scheme or pooled fund -
(i) |
a valuation of the scheme fund or pooled fund and of all the investments representing the same including details of the cost of such investments and their estimated yields; |
(ii) |
a report reviewing the investment activity and performance of the investment portfolios comprising the scheme fund or pooled fund since the last report date and containing the manager's proposals for the investment of the scheme fund or pooled fund during the following period as recommended by the Authority; |
(iii) |
a record of all investment transactions during the previous period, |
|
(f) |
sit in-attendance, in the case of a scheme whose funds are not invested in a pooled fund, at the meetings of the Board of trustees whenever the trustees have an agenda item involving management of the scheme fund;
|
(g) |
issue instructions on behalf of the trustees or the pooled fund to the custodian to transfer, exchange, deliver in the required form and manner scheme or pooled fund assets held by such custodian;
|
(h) |
issue instructions on behalf of the trustees or pooled fund to the custodian to effect payment in respect of purchased securities or any other assets;
|
(i) |
keep or cause to be kept such books, records and statements as may be necessary to give a complete record of -
(i) |
the scheme fund or pooled fund and investment portfolio held by the custodian; |
(ii) |
the investment transactions carried out by the custodian as instructed by the manager, and shall permit the scheme or pooled fund, their officers or duly authorized agents to inspect within the premises of the manage such books, records and statements a any time during business hours. |
|
|
(3) |
A manager shall ensure that minutes, statements and resolutions in respect of a scheme fund or pooled fund investment portfolio shall be properly filed.
|
(4) |
A manager shall not be liable for any loss, damage or depreciation in the value of the scheme fund or pooled fund of any investment comprised therein or the income therefrom which may arise by reason of depreciation of the market value of the securities and other assets in which scheme funds or pooled funds are invested unless such loss, damage or depreciation in the value of the scheme fund or pooled fund arises from negligence whether professional or otherwise, willful default or fraud by the manager or any of his agents or employees.
|
(5) |
A manager shall submit to the Authority within forty five days from the date of his appointment and subsequently after forty five days from the date of the previous submission -
(a) |
a statement of the scheme fund or pooled fund and investment portfolio including details of the cost of such investments;
|
(b) |
a statement detailing the investment transactions carried out within the forty five days' period of reporting;
|
(c) |
a report reviewing the investment activity and performance of the investment portfolio comprising the scheme fund or pooled fund and proposed investments of the scheme fund or pooled fund during the following forty five days.
|
|
(6) |
A manager shall invest the assets of the pooled fund in the name of the pooled fund and all accrued investments income, commissions, fees and direct and indirect gains from investing the pool fund shall be credited into the pooled fund account which is maintained by a custodian on behalf of the pooled fund.
|
(7) |
A manager shall not engage the services of a property manager on behalf of the scheme or pooled fund without the written approval by the trustees or pooled fund.
|
(7A) |
A manager shall not provide management or custodial services to any scheme or pooled fund in resepct of which the custodian is a company related to such manager:
Provided that where a manager and the related company are, at the commencement of this paragraph, already providing such services, the manager shall -
(a) |
within thirty days from the date of commencement of this paragraph notify the Authority of the fact; and
|
(b) |
comply with the provisions of this paragraph within three years from the date of such notification.
|
|
(8) |
All monetary benefits, commissions or gains arising directly or indirectly out of managing scheme or pooled funds shall be credited into the scheme fund or pooled fund by the manager or custodian as the case may be.
|
(9) |
An agreement between a scheme or pooled fund and manager shall make provision for the computation of the management fee in respect of management services.
[LN 102 of 2002, s. 3, LN 86 of 2007, s. 2.]
|
|
6. |
Termination of management agreement
(1) |
Either party to the management agreement referred to in regulation 5(1) may at any time terminate the agreement.
|
(2) |
In the event of termination of the agreement referred to in paragraph (1) the manager shall within thirty days, or in the case of a manager of a pooled fund, within ninety days, from the date of termination, hand-over, transfer and deliver to a manager appointed in writing by the scheme all the information in relation to its contractual duties to the scheme including -
(i) |
statements pertaining to the entire scheme fund; |
(ii) |
investment portfolio including details of the cost of such investments and their estimated yields; |
(iii) |
statements pertaining to all incomplete transactions; |
(iv) |
any other information as may be reasonably required by the scheme. |
Provided that copies of the said information shall be submitted to the Authority within the same period.
|
(3) |
A manager shall within twenty-one days or such shorter period as may be stipulated in the agreement from the date of deregistration or from the date a winding up order has been issued by a competent court against such manager hand over, transfer and deliver all minutes, statements and resolutions in respect of the scheme fund or pooled fund investment portfolio together with any other information as may be reasonably required by the scheme or pooled fund to a manager appointed in writing by such scheme or pooled fund.
|
|
7. |
Application for registration of custodian
(1) |
An application for registration as a custodian in accordance with section 25A of the Act shall be in the prescribed form together with the prescribed fee.
|
(2) |
The minimum paid up share capital including unimpaired reserves of a custodian shall be two hundred and fifty million shillings, or as may be prescribed from time to time.
|
(3) |
The Authority shall within ninety days from the date of receipt of an application for registration consider the application of a custodian and notify the applicant in writing whether the custodian is acceptable for registration and the reason thereof if it is not acceptable.
|
(4) |
The Authority shall after notifying the applicant that it is acceptable for registration proceed to register the applicant and forward to the applicant the certificate of registration.
[LN 102 of 2002, s. 4.]
|
|
8. |
The custodian
(1) |
A custodian of a scheme fund or a pooled fund shall be appointed by the trustees of the scheme on such terms and conditions of service as shall be determined by the trustees in the instrument of appointment or otherwise in writing from time to time.
|
(2) |
A custodian shall have all the powers necessary for the performance of his functions under this Act and in particular the custodian shall -
(a) |
receive and keep in safe custody the title documents, securities and cash of the scheme fund or pooled fund;
|
(b) |
open a bank account or banking accounts with a bank duly registered under the Banking Act, (Cap. 488) on behalf of the scheme, or a pooled fund, for the exclusive benefit of such scheme or pooled fund.
|
(c) |
transfer exchange or deliver in the prescribed form securities held by a custodian upon receipt of proper instructions from the manager;
|
(d) |
keep or cause to be kept such books, records and statements as may be necessary to give a complete record of -
(i) |
the entire scheme fund, or pooled fund investment portfolio held by the custodian; |
(ii) |
the transactions carried out by the custodian on behalf of the scheme, or pooled fund, and shall permit the scheme or pooled fund, their officers or duly authorized agents to inspect such books, records and statements within the premises of the custodian at any time during business hours; |
|
(dd) |
submit to the scheme or pooled fund at least quarterly from the date of commencement of the financial year of the scheme or pooled fund -
(i) |
a valuation of the scheme fund or pooled fund and of all the investments representing the respective fund including details of the cost of such investments and their estimated yields; |
(ii) |
a report reviewing the investment activity and performance of the investment portfolios comprising the scheme fund or pooled fund for the period succeeding the date of the last report and containing the manager's Proposals for the investment of the forthcoming period as recommendec by the Authority; |
(iii) |
a record of all investmen transactions during the period after the date of the last report. |
|
(e) |
deliver to the scheme, or pooled fund or to such other persons as the scheme or pooled fund may in writing authorize copies of all notices, proxies, proxy soliciting materials received by the custodian in relation to any of the securities held in the scheme or pooled fund account, all public information financial reports and stockholder communications as the custodian may receive from issuers of securities and all information the custodian may receive from an offer relating to exchange or tender offers or other rights or offerings or as may be agreed upon from time to time;
|
(f) |
submit to the scheme, or pooled fund-
(i) |
a written report on specified dates listing all assets of the scheme, or pooled fund, in the scheme or pooled fund account together with a full account of all receipts and payments made and other actions taken by the custodian; |
(ii) |
advice or notification of any transfers of property or securities to or from the scheme or pooled fund account indicating securities acquired for the account and, the identity of the party in possession of such securities; |
(iii) |
a copy of the most recent audited financial statements of the custodian prepared together with such information regarding the policies and procedures of the custodian as the scheme, or pooled fund, may request in connection with the agreement or the duties of the custodian under that agreement. |
|
(g) |
exercise subscription, purchase or other similar rights represented by the securities subject to receipt of proper instructions from the manager,
|
(h) |
exercise the same standard of care that it exercises over its own assets in holding, maintaining, servicing and disposing of property and in fulfilling any other obligations in the agreement:
|
Provided that the custodian shall exercise the degree of care expected of a prudent professional custodian for hire.
|
(3) |
Except in cases where a scheme, or a pooled fund, has offshore investments, a custodian in discharging its contractual functions to the scheme, or a pooled fund, shall not contract out the discharge of the custodial services to third parties.
|
(3A) |
A custodian shall not provide custodial services to any scheme or pooled fund in respect of which the manager is a company related to such custodian:
Provided that where the custodian and the related company are, at the commencement of this paragraph, already providing such services, the custodian shall -
(a) |
within thirty days from the date of commencement of this paragraph notify the Authority of the fact; and
|
(b) |
comply with the provisions of this paragraph within three years from the date of such notification.
|
|
(4) |
An agreement between a scheme or a pooled fund and a custodian shall make provision for the computation of the fee in respect of custodial services.
[LN 102 of 2002, s. 5, LN 83 of 2003, s. 2.]
|
|
9. |
Termination of custodial agreement
(1) |
An agreement between a scheme, or a pooled fund, custodial custodian may be terminated at any time agreement.
|
(2) |
In the event of termination of the agreement between a custodian and a scheme, or a pooled fund, the custodian shall within thirty days from the date of such termination hand over, and deliver all the assets documents and funds including the bank account of the scheme held by such custodian to a custodian appointed in writing by the scheme, or pooled fund.
|
(3) |
A custodian shall within thirty days or such shorter period as may be stipulated in an agreement, from the date of deregistration or from the date a winding up order has been issued by a competent court against such custodian handover, transfer and deliver all the assets, documents and funds including the bank account of the scheme, or pooled fund, held by such custodian to a custodian appointed in writing by the scheme, or pooled fund.
|
(4) |
A custodian shall within thirty days from the date of termination of the agreement arising out of a breach of such agreement by either party submit to the Authority an audit report indicating the assets, liabilities and an inventory of the scheme fund or pooled fund, securities and title documents of the scheme, or pooled fund and assets which have been handed-over, transferred and delivered to the appointed custodian.
|
(5) |
The party liable for the termination of the agreement shall meet the cost of the audit report referred to in paragraph (4).
|
(6) |
A scheme, or a pooled fund, shall be served with an audit report and inventory as specified in paragraph (4) before the handing-over, transfer and delivery to the appointed custodian is effected.
|
|
10. |
Insolvency and winding up of a manager and custodian
(1) |
A manager or a custodian shall be deemed to be insolvent in accordance with the provisions of the Companies Act, (Cap. 487).
|
(2) |
A manager or custodian which is insolvent shall be wound up in the manner provided for in the Companies Act, (Cap. 487).
|
|
THE RETIREMENT BENEFITS (MANAGERS AND CUSTODIANS) REGULATIONS, 2000
PART I – PRELIMINARY
1. |
Citation
These Regulations may be cited as The Retirement Benefits (Managers and Custodians) Regulations, 2000.
|
2. |
Application
These Regulations shall apply to managers and custodians of schemes.
|
3. |
Interpretation
(1) |
In these Regulations unless the context otherwise requires -
"pooled fund" means a fund established by a limited liability company other than approved issuer for purposes of pooling scheme funds for collective investment.
|
|
PART II – REGISTRATION OF MANAGER AND CUSTODIAN
4. |
Application for registration of manager
(1) |
An application for registration as a manager shall be submitted to the Authority in the prescribed form together with registration of the prescribed fee.
Provided that where the applicant has been registered as a fund manager under the Capital Markets Act, (Cap. 485A) the Authority may accept that registration to constitute registration as a manager under the Act, subject to an agreement to that effect between the Capital Markets Authority and the Retirement Benefits Authority.
|
(2) |
The minimum paid up share capital including unimpaired reserves of a manager shall be ten million shillings or as may be prescribed from time to time.
|
(3) |
A manager shall at all times have in its top management including the board of directors persons who are academically and professionally qualified in matters relating to either banking, insurance, law, accounting, actuarial studies finance, economics or investment of scheme funds.
|
(4) |
The Authority shall within ninety days from the date of receipt of an application for registration consider the application of a manager and notify the applicant in writing whether the manager is acceptable for registration and the reason is thereof if it is not acceptable.
|
(5) |
The Authority shall after notifying the applicant that it is acceptable for registration proceed to register the applicant and forward to the applicant the certificate of registration.
[LN 102 of 2002, s. 2, LN 87 of 2009, s. 2.]
|
|
5. |
The manager
(1) |
A manager of a scheme fund or a pooled fund shall be appointed by the trustees of the scheme on such terms and conditions of service as shall be determined by the trustees in the instrument of appointment or otherwise in writing from time to time.
|
(2) |
A manager shall have all the powers necessary for the performance of his functions under this Act and in particular the manager shall -
(a) |
advise the scheme or pooled fund on the asset classes which are available for investment;
|
(b) |
assist the scheme or pooled fund to formulate a prudent investment policy on the investment of scheme funds or pooled fund;
|
(c) |
invest capital moneys which form part of the scheme or pooled fund subject to the investment policy;
|
(d) |
reinvest any income of the scheme fund or pooled fund which is not required by the trustees for any immediate payments;
|
(e) |
submit to the scheme or pooled fund at least quarterly from the date of commencement of the financial year of the scheme or pooled fund -
(i) |
a valuation of the scheme fund or pooled fund and of all the investments representing the same including details of the cost of such investments and their estimated yields; |
Provided that, for assets tradable at a stock exchange, the investment report shall provide, at a minimum, a one-year and three-year time weighted performance figure calculated on the basis of a "mark to market" value using official prices as issued by the primary exchange where the assets are ordinarily traded.
(ii) |
a report reviewing the investment activity and performance of the investment portfolios comprising the scheme fund or pooled fund since the last report date and containing the manager's proposals for the investment of the scheme fund or pooled fund during the following period as recommended by the Authority; |
(iii) |
a record of all investment transactions during the previous period. |
|
(f) |
sit in-attendance, in the case of a scheme whose funds are not invested in a pooled fund, at the meetings of the Board of trustees whenever the trustees have an agenda item involving management of the scheme fund;
|
(g) |
issue instructions on behalf of the trustees or the pooled fund to the custodian to transfer, exchange, deliver in the required form and manner scheme or pooled fund assets held by such custodian;
|
(h) |
issue instructions on behalf of the trustees or pooled fund to the custodian to effect payment in respect of purchased securities or any other assets;
|
(i) |
keep or cause to be kept such books, records and statements as may be necessary to give a complete record of -
(i) |
the scheme fund or pooled fund and investment portfolio held by the custodian; |
(ii) |
the investment transactions carried out by the custodian as instructed by the manager, and shall permit the scheme or pooled fund, their officers or duly authorized agents to inspect within the premises of the manage such books, records and statements a any time during business hours. |
|
|
(3) |
A manager shall ensure that minutes, statements and resolutions in respect of a scheme fund or pooled fund investment portfolio shall be properly filed.
|
(4) |
A manager shall not be liable for any loss, damage or depreciation in the value of the scheme fund or pooled fund of any investment comprised therein or the income therefrom which may arise by reason of depreciation of the market value of the securities and other assets in which scheme funds or pooled funds are invested unless such loss, damage or depreciation in the value of the scheme fund or pooled fund arises from negligence whether professional or otherwise, willful default or fraud by the manager or any of his agents or employees.
|
(5) |
A manager shall submit to the Authority within six months from the date of his appointment and subsequently after six months from the date of the previous submission -
(a) |
a statement of the scheme fund or pooled fund and investment portfolio including details of the cost of such investments;
|
(b) |
a statement detailing the investment transactions carried out within the six months period of reporting;
|
(c) |
a report reviewing the investment activity and performance of the investment portfolio comprising the scheme fund or pooled fund and proposed investments of the scheme fund or pooled fund during the following six months.
|
|
(6) |
A manager shall invest the assets of the pooled fund in the name of the pooled fund and all accrued investments income, commissions, fees and direct and indirect gains from investing the pool fund shall be credited into the pooled fund account which is maintained by a custodian on behalf of the pooled fund.
|
(7) |
A manager shall not engage the services of a property manager on behalf of the scheme or pooled fund without the written approval by the trustees or pooled fund.
|
(7A) |
A manager shall not provide management or custodial services to any scheme or pooled fund in resepct of which the custodian is a company related to such manager:
Provided that where a manager and the related company are, at the commencement of this paragraph, already providing such services, the manager shall -
(a) |
within thirty days from the date of commencement of this paragraph notify the Authority of the fact; and
|
(b) |
comply with the provisions of this paragraph within three years from the date of such notification.
|
|
(8) |
All monetary benefits, commissions or gains arising directly or indirectly out of managing scheme or pooled funds shall be credited into the scheme fund or pooled fund by the manager or custodian as the case may be.
|
(9) |
An agreement between a scheme or pooled fund and manager shall make provision for the computation of the management fee in respect of management services.
[LN 102 of 2002, s. 3, LN 86 of 2007, s. 2, LN 87 of 2009, s. 3.]
|
|
6. |
Termination of management agreement
(1) |
Either party to the management agreement referred to in regulation 5(1) may at any time terminate the agreement.
|
(2) |
In the event of termination of the agreement referred to in paragraph (1) the manager shall within thirty days, or in the case of a manager of a pooled fund, within ninety days, from the date of termination, hand-over, transfer and deliver to a manager appointed in writing by the scheme all the information in relation to its contractual duties to the scheme including -
(i) |
statements pertaining to the entire scheme fund; |
(ii) |
investment portfolio including details of the cost of such investments and their estimated yields; |
(iii) |
statements pertaining to all incomplete transactions; |
(iv) |
any other information as may be reasonably required by the scheme. |
Provided that copies of the said information shall be submitted to the Authority within the same period.
|
(3) |
A manager shall within twenty-one days or such shorter period as may be stipulated in the agreement from the date of deregistration or from the date a winding up order has been issued by a competent court against such manager hand over, transfer and deliver all minutes, statements and resolutions in respect of the scheme fund or pooled fund investment portfolio together with any other information as may be reasonably required by the scheme or pooled fund to a manager appointed in writing by such scheme or pooled fund.
|
|
7. |
Application for registration of custodian
(1) |
An application for registration as a custodian in accordance with section 25A of the Act shall be in the prescribed form together with the prescribed fee.
Provided that where the applicant has been registered as an authorized depository under the Capital Markets Act, (Cap. 485A) the Authority may accept that registration to constitute registration as an authorized depository under the Act, subject to an agreement to that effect between the Capital Markets Authority and the Authority.
|
(2) |
The minimum paid up share capital including unimpaired reserves of a custodian shall be two hundred and fifty million shillings, or as may be prescribed from time to time.
|
(3) |
The Authority shall within ninety days from the date of receipt of an application for registration consider the application of a custodian and notify the applicant in writing whether the custodian is acceptable for registration and the reason thereof if it is not acceptable.
|
(4) |
The Authority shall after notifying the applicant that it is acceptable for registration proceed to register the applicant and forward to the applicant the certificate of registration.
[LN 102 of 2002, s. 4, LN 87 of 2009, s. 4.]
|
|
8. |
The custodian
(1) |
A custodian of a scheme fund or a pooled fund shall be appointed by the trustees of the scheme on such terms and conditions of service as shall be determined by the trustees in the instrument of appointment or otherwise in writing from time to time.
|
(2) |
A custodian shall have all the powers necessary for the performance of his functions under this Act and in particular the custodian shall -
(a) |
receive and keep in safe custody the title documents, securities and cash of the scheme fund or pooled fund;
|
(b) |
open a bank account or banking accounts with a bank duly registered under the Banking Act on behalf of the scheme, or a pooled fund, for the exclusive benefit of such scheme or pooled fund.
|
(c) |
transfer exchange or deliver in the prescribed form securities held by a custodian upon receipt of proper instructions from the manager;
|
(d) |
keep or cause to be kept such books, records and statements as may be necessary to give a complete record of -
(i) |
the entire scheme fund, or pooled fund investment portfolio held by the custodian; |
(ii) |
the transactions carried out by the custodian on behalf of the scheme, or pooled fund, and shall permit the scheme or pooled fund, their officers or duly authorized agents to inspect such books, records and statements within the premises of the custodian at any time during business hours; |
|
(dd) |
submit to the scheme or pooled fund at least quarterly from the date of commencement of the financial year of the scheme or pooled fund -
(i) |
a valuation of the scheme fund or pooled fund and of all the investments representing the respective fund including details of the cost of such investments and their estimated yields; |
(ii) |
a report reviewing the investment activity and performance of the investment portfolios comprising the scheme fund or pooled fund for the period succeeding the date of the last report and containing the manager's Proposals for the investment of the forthcoming period as recommended by the Authority; |
(iii) |
a record of all investment transactions during the period after the date of the last report. |
|
(e) |
deliver to the scheme, or pooled fund or to such other persons as the scheme or pooled fund may in writing authorize copies of all notices, proxies, proxy soliciting materials received by the custodian in relation to any of the securities held in the scheme or pooled fund account, all public information financial reports and stockholder communications as the custodian may receive from issuers of securities and all information the custodian may receive from an offer relating to exchange or tender offers or other rights or offerings or as may be agreed upon from time to time;
|
(f) |
submit to the scheme, or pooled fund-
(i) |
a written report on specified dates listing all assets of the scheme, or pooled fund, in the scheme or pooled fund account together with a full account of all receipts and payments made and other actions taken by the custodian; |
(ii) |
advice or notification of any transfers of property or securities to or from the scheme or pooled fund account indicating securities acquired for the account and, the identity of the party in possession of such securities; |
(iii) |
a copy of the most recent audited financial statements of the custodian prepared together with such information regarding the policies and procedures of the custodian as the scheme, or pooled fund, may request in connection with the agreement or the duties of the custodian under that agreement. |
|
(g) |
exercise subscription, purchase or other similar rights represented by the securities subject to receipt of proper instructions from the manager,
|
(h) |
exercise the same standard of care that it exercises over its own assets in holding, maintaining, servicing and disposing of property and in fulfilling any other obligations in the agreement:
|
Provided that the custodian shall exercise the degree of care expected of a prudent professional custodian for hire.
|
(3) |
Except in cases where a scheme, or a pooled fund, has offshore investments, a custodian in discharging its contractual functions to the scheme, or a pooled fund, shall not contract out the discharge of the custodial services to third parties.
|
(3A) |
A custodian shall not provide custodial services to any scheme or pooled fund in respect of which the manager is a company related to such custodian:
Provided that where the custodian and the related company are, at the commencement of this paragraph, already providing such services, the custodian shall -
(a) |
within thirty days from the date of commencement of this paragraph notify the Authority of the fact; and
|
(b) |
comply with the provisions of this paragraph within three years from the date of such notification.
|
|
(4) |
An agreement between a scheme or a pooled fund and a custodian shall make provision for the computation of the fee in respect of custodial services.
[LN 102 of 2002, s. 5, LN 83 of 2003, s. 2.]
|
|
9. |
Termination of custodial agreement
(1) |
An agreement between a scheme, or a pooled fund, custodial custodian may be terminated at any time agreement.
|
(2) |
In the event of termination of the agreement between a custodian and a scheme, or a pooled fund, the custodian shall within thirty days from the date of such termination hand over, and deliver all the assets documents and funds including the bank account of the scheme held by such custodian to a custodian appointed in writing by the scheme, or pooled fund.
|
(3) |
A custodian shall within thirty days or such shorter period as may be stipulated in an agreement, from the date of deregistration or from the date a winding up order has been issued by a competent court against such custodian handover, transfer and deliver all the assets, documents and funds including the bank account of the scheme, or pooled fund, held by such custodian to a custodian appointed in writing by the scheme, or pooled fund.
|
(4) |
A custodian shall within thirty days from the date of termination of the agreement arising out of a breach of such agreement by either party submit to the Authority an audit report indicating the assets, liabilities and an inventory of the scheme fund or pooled fund, securities and title documents of the scheme, or pooled fund and assets which have been handed-over, transferred and delivered to the appointed custodian.
|
(5) |
The party liable for the termination of the agreement shall meet the cost of the audit report referred to in paragraph (4).
|
(6) |
A scheme, or a pooled fund, shall be served with an audit report and inventory as specified in paragraph (4) before the handing-over, transfer and delivery to the appointed custodian is effected.
|
|
10. |
Insolvency and winding up of a manager and custodian
(1) |
A manager or a custodian shall be deemed to be insolvent in accordance with the provisions of the Companies Act,(Cap. 486).
|
(2) |
A manager or custodian which is insolvent shall be wound up in the manner provided for in the Companies Act, (Cap. 486).
|
|
THE RETIREMENT BENEFITS (MANAGERS AND CUSTODIANS) REGULATIONS, 2000
PART I – PRELIMINARY
1. |
Citation
These Regulations may be cited as The Retirement Benefits (Managers and Custodians) Regulations, 2000.
|
2. |
Application
These Regulations shall apply to managers and custodians of schemes.
|
3. |
Interpretation
(1) |
In these Regulations unless the context otherwise requires -
"pooled fund" means a fund established by a limited liability company other than approved issuer for purposes of pooling scheme funds for collective investment.
|
|
PART II – REGISTRATION OF MANAGER AND CUSTODIAN
4. |
Application for registration of manager
(1) |
An application for registration as a manager shall be submitted to the Authority in the prescribed form together with registration of the prescribed fee.
Provided that where the applicant has been registered as a fund manager under the Capital Markets Act, (Cap. 485A) the Authority may accept that registration to constitute registration as a manager under the Act, subject to an agreement to that effect between the Capital Markets Authority and the Retirement Benefits Authority.
|
(2) |
The minimum paid up share capital including unimpaired reserves of a manager shall be ten million shillings or as may be prescribed from time to time.
|
(3) |
A manager shall at all times have in its top management including the board of directors persons who are academically and professionally qualified in matters relating to either banking, insurance, law, accounting, actuarial studies finance, economics or investment of scheme funds.
|
(4) |
The Authority shall within ninety days from the date of receipt of an application for registration consider the application of a manager and notify tnd applicant in writing whether the manager is acceptable for registration and the reason is thereof if it is not acceptable.
|
(5) |
The Authority shall after notifying the applicant that it is acceptable for registration proceed to register the applicant and forward to the applicant the certificate of registration.
[LN 102 of 2002, s. 2, LN 87 of 2009, s. 2.]
|
|
5. |
The manager
(1) |
A manager of a scheme fund or a pooled fund shall be appointed by the trustees of the scheme on such terms and conditions of service as shall be determined by the trustees in the instrument of appointment or otherwise in writing from time to time.
Provided that-
(a) |
this regulation shall not apply to schemes that have invested all the funds in guaranteed funds;
|
(b) |
the approved issuer of the scheme whose funds are in a guaranteed fund shall submit half yearly investment reports to the Authority.
|
|
(2) |
A manager shall have all the powers necessary for the performance of his functions under this Act and in particular the manager shall -
(a) |
advise the scheme or pooled fund on the asset classes which are available for investment;
|
(b) |
assist the scheme or pooled fund to formulate a prudent investment policy on the investment of scheme funds or pooled fund;
|
(c) |
invest capital moneys which form part of the scheme or pooled fund subject to the investment policy;
|
(d) |
reinvest any income of the scheme fund or pooled fund which is not required by the trustees for any immediate payments;
|
(e) |
submit to the scheme or pooled fund at least quarterly from the date of commencement of the financial year of the scheme or pooled fund -
(i) |
a valuation of the scheme fund or pooled fund and of all the investments representing the same including details of the cost of such investments and their estimated yields; |
Provided that, for assets tradable at a stock exchange, the investment report shall provide, at a minimum, a one-year and three-year time weighted performance figure calculated on the basis of a "mark to market" value using official prices as issued by the primary exchange where the assets are ordinarily traded.
(ii) |
a report reviewing the investment activity and performance of the investment portfolios comprising the scheme fund or pooled fund since the last report date and containing the manager's proposals for the investment of the scheme fund or pooled fund during the following period as recommended by the Authority; |
(iii) |
a record of all investment transactions during the previous period. |
|
(f) |
sit in-attendance, in the case of a scheme whose funds are not invested in a pooled fund, at the meetings of the Board of trustees whenever the trustees have an agenda item involving management of the scheme fund;
|
(g) |
issue instructions on behalf of the trustees or the pooled fund to the custodian to transfer, exchange, deliver in the required form and manner scheme or pooled fund assets held by such custodian;
|
(h) |
issue instructions on behalf of the trustees or pooled fund to the custodian to effect payment in respect of purchased securities or any other assets;
|
(i) |
keep or cause to be kept such books, records and statements as may be necessary to give a complete record of -
(i) |
the scheme fund or pooled fund and investment portfolio held by the custodian; |
(ii) |
the investment transactions carried out by the custodian as instructed by the manager, and shall permit the scheme or pooled fund, their officers or duly authorized agents to inspect within the premises of the manage such books, records and statements a any time during business hours. |
|
|
(3) |
A manager shall ensure that minutes, statements and resolutions in respect of a scheme fund or pooled fund investment portfolio shall be properly filed.
|
(4) |
A manager shall not be liable for any loss, damage or depreciation in the value of the scheme fund or pooled fund of any investment comprised therein or the income therefrom which may arise by reason of depreciation of the market value of the securities and other assets in which scheme funds or pooled funds are invested unless such loss, damage or depreciation in the value of the scheme fund or pooled fund arises from negligence whether professional or otherwise, willful default or fraud by the manager or any of his agents or employees.
|
(5) |
A manager shall submit to the Authority within six months from the date of his appointment and subsequently after six months from the date of the previous submission -
(a) |
a statement of the scheme fund or pooled fund and investment portfolio including details of the cost of such investments;
|
(b) |
a statement detailing the investment transactions carried out within the six months period of reporting;
|
(c) |
a report reviewing the investment activity and performance of the investment portfolio comprising the scheme fund or pooled fund and proposed investments of the scheme fund or pooled fund during the following six months.
|
|
(6) |
A manager shall invest the assets of the pooled fund in the name of the pooled fund and all accrued investments income, commissions, fees and direct and indirect gains from investing the pool fund shall be credited into the pooled fund account which is maintained by a custodian on behalf of the pooled fund.
|
(7) |
A manager shall not engage the services of a property manager on behalf of the scheme or pooled fund without the written approval by the trustees or pooled fund.
|
(7A) |
A manager shall not provide management or custodial services to any scheme or pooled fund in resepct of which the custodian is a company related to such manager:
Provided that where a manager and the related company are, at the commencement of this paragraph, already providing such services, the manager shall -
(a) |
within thirty days from the date of commencement of this paragraph notify the Authority of the fact; and
|
(b) |
comply with the provisions of this paragraph within three years from the date of such notification.
|
|
(8) |
All monetary benefits, commissions or gains arising directly or indirectly out of managing scheme or pooled funds shall be credited into the scheme fund or pooled fund by the manager or custodian as the case may be.
|
(9) |
An agreement between a scheme or pooled fund and manager shall make provision for the computation of the management fee in respect of management services.
[LN 102 of 2002, s. 3, LN 86 of 2007, s. 2, LN 87 of 2009, s. 3, LN 49 of 2011, s. 2.]
|
|
6. |
Termination of management agreement
(1) |
Either party to the management agreement referred to in regulation 5(1) may at any time terminate the agreement.
|
(2) |
In the event of termination of the agreement referred to in paragraph (1) the manager shall within thirty days, or in the case of a manager of a pooled fund, within ninety days, from the date of termination, hand-over, transfer and deliver to a manager appointed in writing by the scheme all the information in relation to its contractual duties to the scheme including -
(i) |
statements pertaining to the entire scheme fund; |
(ii) |
investment portfolio including details of the cost of such investments and their estimated yields; |
(iii) |
statements pertaining to all incomplete transactions; |
(iv) |
any other information as may be reasonably required by the scheme. |
Provided that copies of the said information shall be submitted to the Authority within the same period.
|
(3) |
A manager shall within twenty-one days or such shorter period as may be stipulated in the agreement from the date of deregistration or from the date a winding up order has been issued by a competent court against such manager hand over, transfer and deliver all minutes, statements and resolutions in respect of the scheme fund or pooled fund investment portfolio together with any other information as may be reasonably required by the scheme or pooled fund to a manager appointed in writing by such scheme or pooled fund.
|
|
7. |
Application for registration of custodian
(1) |
An application for registration as a custodian in accordance with section 25A of the Act shall be in the prescribed form together with the prescribed fee.
Provided that where the applicant has been registered as an authorized depository under the Capital Markets Act, (Cap. 485A) the Authority may accept that registration to constitute registration as an authorized depository under the Act, subject to an agreement to that effect between the Capital Markets Authority and the Authority.
|
(2) |
The minimum paid up share capital including unimpaired reserves of a custodian shall be two hundred and fifty million shillings, or as may be prescribed from time to time.
|
(3) |
The Authority shall within ninety days from the date of receipt of an application for registration consider the application of a custodian and notify the applicant in writing whether the custodian is acceptable for registration and the reason thereof if it is not acceptable.
|
(4) |
The Authority shall after notifying the applicant that it is acceptable for registration proceed to register the applicant and forward to the applicant the certificate of registration.
[LN 102 of 2002, s. 4, LN 87 of 2009, s. 4.]
|
|
8. |
The custodian
(1) |
A custodian of a scheme fund or a pooled fund shall be appointed by the trustees of the scheme on such terms and conditions of service as shall be determined by the trustees in the instrument of appointment or otherwise in writing from time to time.
|
(2) |
A custodian shall have all the powers necessary for the performance of his functions under this Act and in particular the custodian shall -
(a) |
receive and keep in safe custody the title documents, securities and cash of the scheme fund or pooled fund;
|
(b) |
open a bank account or banking accounts with a bank duly registered under the Banking Act on behalf of the scheme, or a pooled fund, for the exclusive benefit of such scheme or pooled fund.
|
(c) |
transfer exchange or deliver in the prescribed form securities held by a custodian upon receipt of proper instructions from the manager;
|
(d) |
keep or cause to be kept such books, records and statements as may be necessary to give a complete record of -
(i) |
the entire scheme fund, or pooled fund investment portfolio held by the custodian; |
(ii) |
the transactions carried out by the custodian on behalf of the scheme, or pooled fund, and shall permit the scheme or pooled fund, their officers or duly authorized agents to inspect such books, records and statements within the premises of the custodian at any time during business hours; |
|
(dd) |
submit to the scheme or pooled fund at least quarterly from the date of commencement of the financial year of the scheme or pooled fund -
(i) |
a valuation of the scheme fund or pooled fund and of all the investments representing the respective fund including details of the cost of such investments and their estimated yields; |
(ii) |
a report reviewing the investment activity and performance of the investment portfolios comprising the scheme fund or pooled fund for the period succeeding the date of the last report and containing the manager's Proposals for the investment of the forthcoming period as recommended by the Authority; |
(iii) |
a record of all investmen transactions during the period after the date of the last report. |
|
(e) |
deliver to the scheme, or pooled fund or to such other persons as the scheme or pooled fund may in writing authorize copies of all notices, proxies, proxy soliciting materials received by the custodian in relation to any of the securities held in the scheme or pooled fund account, all public information financial reports and stockholder communications as the custodian may receive from issuers of securities and all information the custodian may receive from an offer relating to exchange or tender offers or other rights or offerings or as may be agreed upon from time to time;
|
(f) |
submit to the scheme, or pooled fund-
(i) |
a written report on specified dates listing all assets of the scheme, or pooled fund, in the scheme or pooled fund account together with a full account of all receipts and payments made and other actions taken by the custodian; |
(ii) |
advice or notification of any transfers of property or securities to or from the scheme or pooled fund account indicating securities acquired for the account and, the identity of the party in possession of such securities; |
(iii) |
a copy of the most recent audited financial statements of the custodian prepared together with such information regarding the policies and procedures of the custodian as the scheme, or pooled fund, may request in connection with the agreement or the duties of the custodian under that agreement. |
|
(g) |
exercise subscription, purchase or other similar rights represented by the securities subject to receipt of proper instructions from the manager;
|
(h) |
exercise the same standard of care that it exercises over its own assets in holding, maintaining, servicing and disposing of property and in fulfilling any other obligations in the agreement:
|
Provided that the custodian shall exercise the degree of care expected of a prudent professional custodian for hire.
|
(3) |
Except in cases where a scheme, or a pooled fund, has offshore investments, a custodian in discharging its contractual functions to the scheme, or a pooled fund, shall not contract out the discharge of the custodial services to third parties.
|
(3A) |
A custodian shall not provide custodial services to any scheme or pooled fund in respect of which the manager is a company related to such custodian:
Provided that where the custodian and the related company are, at the commencement of this paragraph, already providing such services, the custodian shall -
(a) |
within thirty days from the date of commencement of this paragraph notify the Authority of the fact; and
|
(b) |
comply with the provisions of this paragraph within three years from the date of such notification.
|
|
(4) |
An agreement between a scheme or a pooled fund and a custodian shall make provision for the computation of the fee in respect of custodial services.
[LN 102 of 2002, s. 5, LN 83 of 2003, s. 2.]
|
|
9. |
Termination of custodial agreement
(1) |
An agreement between a scheme, or a pooled fund, custodial custodian may be terminated at any time agreement.
|
(2) |
In the event of termination of the agreement between a custodian and a scheme, or a pooled fund, the custodian shall within thirty days from the date of such termination hand over, and deliver all the assets documents and funds including the bank account of the scheme held by such custodian to a custodian appointed in writing by the scheme, or pooled fund.
|
(3) |
A custodian shall within thirty days or such shorter period as may be stipulated in an agreement, from the date of deregistration or from the date a winding up order has been issued by a competent court against such custodian handover, transfer and deliver all the assets, documents and funds including the bank account of the scheme, or pooled fund, held by such custodian to a custodian appointed in writing by the scheme, or pooled fund.
|
(4) |
A custodian shall within thirty days from the date of termination of the agreement arising out of a breach of such agreement by either party submit to the Authority an audit report indicating the assets, liabilities and an inventory of the scheme fund or pooled fund, securities and title documents of the scheme, or pooled fund and assets which have been handed-over, transferred and delivered to the appointed custodian.
|
(5) |
The party liable for the termination of the agreement shall meet the cost of the audit report referred to in paragraph (4).
|
(6) |
A scheme, or a pooled fund, shall be served with an audit report and inventory as specified in paragraph (4) before the handing-over, transfer and delivery to the appointed custodian is effected.
|
|
10. |
Insolvency and winding up of a manager and custodian
(1) |
A manager or a custodian shall be deemed to be insolvent in accordance with the provisions of the Companies Act, (Cap. 486).
|
(2) |
A manager or custodian which is insolvent shall be wound up in the manner provided for in the Companies Act, (Cap. 486).
|
|
THE RETIREMENT BENEFITS (MANAGERS AND CUSTODIANS) REGULATIONS, 2000
PART I – PRELIMINARY
1. |
Citation
These Regulations may be cited as The Retirement Benefits (Managers and Custodians) Regulations, 2000.
|
2. |
Application
These Regulations shall apply to managers and custodians of schemes.
|
3. |
Interpretation
(1) |
In these Regulations unless the context otherwise requires -
"pooled fund" means a fund established by a limited liability company other than approved issuer for purposes of pooling scheme funds for collective investment.
|
|
PART II – REGISTRATION OF MANAGER AND CUSTODIAN
4. |
Application for registration of manager
(1) |
An application for registration as a manager shall be submitted to the Authority in the prescribed form together with registration of the prescribed fee.
Provided that where the applicant has been registered as a fund manager under the Capital Markets Act, (Cap. 485A) the Authority may accept that registration to constitute registration as a manager under the Act, subject to an agreement to that effect between the Capital Markets Authority and the Retirement Benefits Authority.
|
(2) |
The minimum paid up share capital including unimpaired reserves of a manager shall be ten million shillings or as may be prescribed from time to time.
|
(3) |
A manager shall at all times have in its top management including the board of directors persons who are academically and professionally qualified in matters relating to either banking, insurance, law, accounting, actuarial studies finance, economics or investment of scheme funds.
|
(4) |
The Authority shall within ninety days from the date of receipt of an application for registration consider the application of a manager and notify the applicant in writing whether the manager is acceptable for registration and the reason is thereof if it is not acceptable.
|
(5) |
The Authority shall after notifying the applicant that it is acceptable for registration proceed to register the applicant and forward to the applicant the certificate of registration.
[LN 102 of 2002, r. 2, LN 87 of 2009, r. 2.]
|
|
5. |
The manager
(1) |
A manager of a scheme fund or a pooled fund shall be appointed by the trustees of the scheme on such terms and conditions of service as shall be determined by the trustees in the instrument of appointment or otherwise in writing from time to time.
Provided that-
(a) |
this regulation shall not apply to schemes that have invested all the funds in guaranteed funds;
|
(b) |
the approved issuer of the scheme whose funds are in a guaranteed fund shall submit quarterly investment reports to the Authority.
|
|
(2) |
A manager shall have all the powers necessary for the performance of his functions under this Act and in particular the manager shall -
(a) |
advise the scheme or pooled fund on the asset classes which are available for investment;
|
(b) |
assist the scheme or pooled fund to formulate a prudent investment policy on the investment of scheme funds or pooled fund;
|
(c) |
invest capital moneys which form part of the scheme or pooled fund subject to the investment policy;
|
(d) |
reinvest any income of the scheme fund or pooled fund which is not required by the trustees for any immediate payments;
|
(e) |
submit to the scheme or pooled fund at least quarterly from the date of commencement of the financial year of the scheme or pooled fund -
(i) |
a valuation of the scheme fund or pooled fund and of all the investments representing the same including details of the cost of such investments and their estimated yields; Provided that, for assets tradable at a stock exchange, the investment report shall provide, at a minimum, a one-year and three-year time weighted performance figure calculated on the basis of a "mark to market" value using official prices as issued by the primary exchange where the assets are ordinarily traded; |
(ii) |
a report reviewing the investment activity and performance of the investment portfolios comprising the scheme fund or pooled fund since the last report date and containing the manager's proposals for the investment of the scheme fund or pooled fund during the following period as recommended by the Authority; |
(iii) |
a record of all investment transactions during the previous period; |
|
(f) |
sit in-attendance, in the case of a scheme whose funds are not invested in a pooled fund, at the meetings of the Board of trustees whenever the trustees have an agenda item involving management of the scheme fund;
|
(g) |
issue instructions on behalf of the trustees or the pooled fund to the custodian to transfer, exchange, deliver in the required form and manner scheme or pooled fund assets held by such custodian;
|
(h) |
issue instructions on behalf of the trustees or pooled fund to the custodian to effect payment in respect of purchased securities or any other assets;
|
(i) |
keep or cause to be kept such books, records and statements as may be necessary to give a complete record of -
(i) |
the scheme fund or pooled fund and investment portfolio held by the custodian; |
(ii) |
the investment transactions carried out by the custodian as instructed by the manager, and shall permit the scheme or pooled fund, their officers or duly authorized agents to inspect within the premises of the manage such books, records and statements a any time during business hours. |
|
|
(3) |
A manager shall ensure that minutes, statements and resolutions in respect of a scheme fund or pooled fund investment portfolio shall be properly filed.
|
(4) |
A manager shall not be liable for any loss, damage or depreciation in the value of the scheme fund or pooled fund of any investment comprised therein or the income therefrom which may arise by reason of depreciation of the market value of the securities and other assets in which scheme funds or pooled funds are invested unless such loss, damage or depreciation in the value of the scheme fund or pooled fund arises from negligence whether professional or otherwise, willful default or fraud by the manager or any of his agents or employees.
|
(5) |
A Manager shall submit to the Authority within thirty days from the date of his or her appointment and subsequently within thirty days after every quarter -
(a) |
a statement of the scheme fund or pooled fund and investment portfolio including details of the cost of such investments;
|
(b) |
a statement detailing the investment transactions carried out within the quarter period of reporting;
|
(c) |
a report reviewing the investment activity and performance of the investment portfolio comprising the scheme fund or pooled fund and proposed investments of the scheme fund or pooled fund during the following quarter.
|
|
(6) |
A manager shall invest the assets of the pooled fund in the name of the pooled fund and all accrued investments income, commissions, fees and direct and indirect gains from investing the pool fund shall be credited into the pooled fund account which is maintained by a custodian on behalf of the pooled fund.
|
(7) |
A manager shall not engage the services of a property manager on behalf of the scheme or pooled fund without the written approval by the trustees or pooled fund.
|
(7A) |
A manager shall not provide management or custodial services to any scheme or pooled fund in resepct of which the custodian is a company related to such manager:
Provided that where a manager and the related company are, at the commencement of this paragraph, already providing such services, the manager shall -
(a) |
within thirty days from the date of commencement of this paragraph notify the Authority of the fact; and
|
(b) |
comply with the provisions of this paragraph within three years from the date of such notification.
|
|
(8) |
All monetary benefits, commissions or gains arising directly or indirectly out of managing scheme or pooled funds shall be credited into the scheme fund or pooled fund by the manager or custodian as the case may be.
|
(9) |
An agreement between a scheme or pooled fund and manager shall make provision for the computation of the management fee in respect of management services.
[LN 102 of 2002, r. 3, LN 86 of 2007, r. 2, LN 87 of 2009, r. 3, LN 49 of 2011, r. 2, LN 110 of 2015, r. 2.]
|
|
6. |
Termination of management agreement
(1) |
Either party to the management agreement referred to in regulation 5(1) may at any time terminate the agreement.
|
(2) |
In the event of termination of the agreement referred to in paragraph (1) the manager shall within thirty days, or in the case of a manager of a pooled fund, within ninety days, from the date of termination, hand-over, transfer and deliver to a manager appointed in writing by the scheme all the information in relation to its contractual duties to the scheme including -
(i) |
statements pertaining to the entire scheme fund; |
(ii) |
investment portfolio including details of the cost of such investments and their estimated yields; |
(iii) |
statements pertaining to all incomplete transactions; |
(iv) |
any other information as may be reasonably required by the scheme: |
Provided that copies of the said information shall be submitted to the Authority within the same period.
|
(3) |
A manager shall within twenty-one days or such shorter period as may be stipulated in the agreement from the date of deregistration or from the date a winding up order has been issued by a competent court against such manager hand over, transfer and deliver all minutes, statements and resolutions in respect of the scheme fund or pooled fund investment portfolio together with any other information as may be reasonably required by the scheme or pooled fund to a manager appointed in writing by such scheme or pooled fund.
|
|
7. |
Application for registration of custodian
(1) |
An application for registration as a custodian in accordance with section 25A of the Act shall be in the prescribed form together with the prescribed fee.
Provided that where the applicant has been registered as an authorized depository under the Capital Markets Act, (Cap. 485A) the Authority may accept that registration to constitute registration as an authorized depository under the Act, subject to an agreement to that effect between the Capital Markets Authority and the Authority.
|
(2) |
The minimum paid up share capital including unimpaired reserves of a custodian shall be two hundred and fifty million shillings, or as may be prescribed from time to time.
|
(3) |
The Authority shall within ninety days from the date of receipt of an application for registration consider the application of a custodian and notify the applicant in writing whether the custodian is acceptable for registration and the reason thereof if it is not acceptable.
|
(4) |
The Authority shall after notifying the applicant that it is acceptable for registration proceed to register the applicant and forward to the applicant the certificate of registration.
[LN 102 of 2002, r. 4, LN 87 of 2009, r. 4.]
|
|
8. |
The custodian
(1) |
A custodian of a scheme fund or a pooled fund shall be appointed by the trustees of the scheme on such terms and conditions of service as shall be determined by the trustees in the instrument of appointment or otherwise in writing from time to time.
|
(2) |
A custodian shall have all the powers necessary for the performance of his functions under this Act and in particular the custodian shall -
(a) |
receive and keep in safe custody the title documents, securities and cash of the scheme fund or pooled fund;
|
(b) |
open a bank account or banking accounts with a bank duly registered under the Banking Act on behalf of the scheme, or a pooled fund, for the exclusive benefit of such scheme or pooled fund.
|
(c) |
transfer exchange or deliver in the prescribed form securities held by a custodian upon receipt of proper instructions from the manager;
|
(d) |
keep or cause to be kept such books, records and statements as may be necessary to give a complete record of -
(i) |
the entire scheme fund, or pooled fund investment portfolio held by the custodian; |
(ii) |
the transactions carried out by the custodian on behalf of the scheme, or pooled fund, and shall permit the scheme or pooled fund, their officers or duly authorized agents to inspect such books, records and statements within the premises of the custodian at any time during business hours; |
|
(dd) |
submit to the scheme or pooled fund at least quarterly from the date of commencement of the financial year of the scheme or pooled fund -
(i) |
a valuation of the scheme fund or pooled fund and of all the investments representing the respective fund including details of the cost of such investments and their estimated yields; |
(ii) |
a report reviewing the investment activity and performance of the investment portfolios comprising the scheme fund or pooled fund for the period succeeding the date of the last report and containing the manager's Proposals for the investment of the forthcoming period as recommended by the Authority; |
(iii) |
a record of all investment transactions during the period after the date of the last report. |
|
(e) |
deliver to the scheme, or pooled fund or to such other persons as the scheme or pooled fund may in writing authorize copies of all notices, proxies, proxy soliciting materials received by the custodian in relation to any of the securities held in the scheme or pooled fund account, all public information financial reports and stockholder communications as the custodian may receive from issuers of securities and all information the custodian may receive from an offer relating to exchange or tender offers or other rights or offerings or as may be agreed upon from time to time;
|
(f) |
submit to the scheme, or pooled fund-
(i) |
a written report on specified dates listing all assets of the scheme, or pooled fund, in the scheme or pooled fund account together with a full account of all receipts and payments made and other actions taken by the custodian; |
(ii) |
advice or notification of any transfers of property or securities to or from the scheme or pooled fund account indicating securities acquired for the account and, the identity of the party in possession of such securities; |
(iii) |
a copy of the most recent audited financial statements of the custodian prepared together with such information regarding the policies and procedures of the custodian as the scheme, or pooled fund, may request in connection with the agreement or the duties of the custodian under that agreement. |
|
(g) |
exercise subscription, purchase or other similar rights represented by the securities subject to receipt of proper instructions from the manager,
|
(h) |
exercise the same standard of care that it exercises over its own assets in holding, maintaining, servicing and disposing of property and in fulfilling any other obligations in the agreement:
|
Provided that the custodian shall exercise the degree of care expected of a prudent professional custodian for hire.
|
(3) |
Except in cases where a scheme, or a pooled fund, has offshore investments, a custodian in discharging its contractual functions to the scheme, or a pooled fund, shall not contract out the discharge of the custodial services to third parties.
|
(3A) |
A custodian shall not provide custodial services to any scheme or pooled fund in respect of which the manager is a company related to such custodian:
Provided that where the custodian and the related company are, at the commencement of this paragraph, already providing such services, the custodian shall -
(a) |
within thirty days from the date of commencement of this paragraph notify the Authority of the fact; and
|
(b) |
comply with the provisions of this paragraph within three years from the date of such notification.
|
|
(4) |
An agreement between a scheme or a pooled fund and a custodian shall make provision for the computation of the fee in respect of custodial services.
[LN 102 of 2002, r. 5, LN 83 of 2003, r. 2.]
|
|
9. |
Termination of custodial agreement
(1) |
An agreement between a scheme, or a pooled fund, custodial custodian may be terminated at any time agreement.
|
(2) |
In the event of termination of the agreement between a custodian and a scheme, or a pooled fund, the custodian shall within thirty days from the date of such termination hand over, and deliver all the assets documents and funds including the bank account of the scheme held by such custodian to a custodian appointed in writing by the scheme, or pooled fund.
|
(3) |
A custodian shall within thirty days or such shorter period as may be stipulated in an agreement, from the date of deregistration or from the date a winding up order has been issued by a competent court against such custodian handover, transfer and deliver all the assets, documents and funds including the bank account of the scheme, or pooled fund, held by such custodian to a custodian appointed in writing by the scheme, or pooled fund.
|
(4) |
A custodian shall within thirty days from the date of termination of the agreement arising out of a breach of such agreement by either party submit to the Authority an audit report indicating the assets, liabilities and an inventory of the scheme fund or pooled fund, securities and title documents of the scheme, or pooled fund and assets which have been handed-over, transferred and delivered to the appointed custodian.
|
(5) |
The party liable for the termination of the agreement shall meet the cost of the audit report referred to in paragraph (4).
|
(6) |
A scheme, or a pooled fund, shall be served with an audit report and inventory as specified in paragraph (4) before the handing-over, transfer and delivery to the appointed custodian is effected.
|
|
10. |
Insolvency and winding up of a manager and custodian
(1) |
A manager or a custodian shall be deemed to be insolvent in accordance with the provisions of the Companies Act, (Cap. 486).
|
(2) |
A manager or custodian which is insolvent shall be wound up in the manner provided for in the Companies Act, (Cap. 486).
|
|
THE RETIREMENT BENEFITS (MANAGERS AND CUSTODIANS) REGULATIONS
PART I – PRELIMINARY
1. |
Citation
These Regulations may be cited as the Retirement Benefits (Managers and Custodians) Regulations.
|
2. |
Application
These Regulations shall apply to managers and custodians of schemes.
|
3. |
Interpretation
In these Regulations unless the context otherwise requires—
"pooled fund" means a fund established by a limited liability company other than approved issuer for purposes of pooling scheme funds for collective investment.
|
PART II – REGISTRATION OF MANAGER AND CUSTODIAN
4. |
Application for registration of manager
(1) |
An application for registration as a manager shall be submitted to the Authority in the prescribed form together with registration of the prescribed fee.
Provided that where the applicant has been registered as a fund manager under the Capital Markets Act (Cap. 485A) the Authority may accept that registration to constitute registration as a manager under the Act, subject to an agreement to that effect between the Capital Markets Authority and the Retirement Benefits Authority.
|
(2) |
The minimum paid up share capital including unimpaired reserves of a manager shall be ten million shillings or as may be prescribed from time to time.
|
(3) |
A manager shall at all times have in its top management including the board of directors persons who are academically and professionally qualified in matters relating to either banking, insurance, law, accounting, actuarial studies finance, economics or investment of scheme funds.
|
(4) |
The Authority shall within ninety days from the date of receipt of an application for registration consider the application of a manager and notify the applicant in writing whether the manager is acceptable for registration and the reason is thereof if it is not acceptable.
|
(5) |
The Authority shall after notifying the applicant that it is acceptable for registration proceed to register the applicant and forward to the applicant the certificate of registration.
[L.N. 102/2002, r. 2, L.N. 87/2009, r. 2.]
|
|
5. |
The manager
(1) |
A manager of a scheme fund or a pooled fund shall be appointed by the trustees of the scheme on such terms and conditions of service as shall be determined by the trustees in the instrument of appointment or otherwise in writing from time to time.
Provided that—
(a) |
this regulation shall not apply to schemes that have invested all the funds in guaranteed funds;
|
(b) |
the approved issuer of the scheme whose funds are in a guaranteed fund shall submit quarterly investment reports to the Authority.
|
|
(2) |
A manager shall have all the powers necessary for the performance of his functions under this Act and in particular the manager shall —
(a) |
advise the scheme or pooled fund on the asset classes which are available for investment;
|
(b) |
assist the scheme or pooled fund to formulate a prudent investment policy on the investment of scheme funds or pooled fund;
|
(c) |
invest capital moneys which form part of the scheme or pooled fund subject to the investment policy;
|
(d) |
reinvest any income of the scheme fund or pooled fund which is not required by the trustees for any immediate payments;
|
(e) |
submit to the scheme or pooled fund at least quarterly from the date of commencement of the financial year of the scheme or pooled fund—
(i) |
a valuation of the scheme fund or pooled fund and of all the investments representing the same including details of the cost of such investments and their estimated yields; Provided that, for assets tradable at a stock exchange, the investment report shall provide, at a minimum, a one-year and three-year time weighted performance figure calculated on the basis of a "mark to market" value using official prices as issued by the primary exchange where the assets are ordinarily traded; |
(ii) |
a report reviewing the investment activity and performance of the investment portfolios comprising the scheme fund or pooled fund since the last report date and containing the manager's proposals for the investment of the scheme fund or pooled fund during the following period as recommended by the Authority; |
(iii) |
a record of all investment transactions during the previous period; |
|
(f) |
sit in-attendance, in the case of a scheme whose funds are not invested in a pooled fund, at the meetings of the Board of trustees whenever the trustees have an agenda item involving management of the scheme fund;
|
(g) |
issue instructions on behalf of the trustees or the pooled fund to the custodian to transfer, exchange, deliver in the required form and manner scheme or pooled fund assets held by such custodian;
|
(h) |
issue instructions on behalf of the trustees or pooled fund to the custodian to effect payment in respect of purchased securities or any other assets;
|
(i) |
keep or cause to be kept such books, records and statements as may be necessary to give a complete record of —
(i) |
the scheme fund or pooled fund and investment portfolio held by the custodian; |
(ii) |
the investment transactions carried out by the custodian as instructed by the manager, and shall permit the scheme or pooled fund, their officers or duly authorized agents to inspect within the premises of the manage such books, records and statements a any time during business hours. |
|
|
(3) |
A manager shall ensure that minutes, statements and resolutions in respect of a scheme fund or pooled fund investment portfolio shall be properly filed.
|
(4) |
A manager shall not be liable for any loss, damage or depreciation in the value of the scheme fund or pooled fund of any investment comprised therein or the income therefrom which may arise by reason of depreciation of the market value of the securities and other assets in which scheme funds or pooled funds are invested unless such loss, damage or depreciation in the value of the scheme fund or pooled fund arises from negligence whether professional or otherwise, willful default or fraud by the manager or any of his agents or employees.
|
(5) |
A Manager shall submit to the Authority within thirty days from the date of his or her appointment and subsequently within thirty days after every quarter—
(a) |
a statement of the scheme fund or pooled fund and investment portfolio including details of the cost of such investments;
|
(b) |
a statement detailing the investment transactions carried out within the quarter period of reporting;
|
(c) |
a report reviewing the investment activity and performance of the investment portfolio comprising the scheme fund or pooled fund and proposed investments of the scheme fund or pooled fund during the following quarter.
|
|
(6) |
A manager shall invest the assets of the pooled fund in the name of the pooled fund and all accrued investments income, commissions, fees and direct and indirect gains from investing the pool fund shall be credited into the pooled fund account which is maintained by a custodian on behalf of the pooled fund.
|
(7) |
A manager shall not engage the services of a property manager on behalf of the scheme or pooled fund without the written approval by the trustees or pooled fund.
|
(7A) |
A manager shall not provide management or custodial services to any scheme or pooled fund in resepct of which the custodian is a company related to such manager:
Provided that where a manager and the related company are, at the commencement of this paragraph, already providing such services, the manager shall—
(a) |
within thirty days from the date of commencement of this paragraph notify the Authority of the fact; and
|
(b) |
comply with the provisions of this paragraph within three years from the date of such notification.
|
|
(8) |
All monetary benefits, commissions or gains arising directly or indirectly out of managing scheme or pooled funds shall be credited into the scheme fund or pooled fund by the manager or custodian as the case may be.
|
(9) |
An agreement between a scheme or pooled fund and manager shall make provision for the computation of the management fee in respect of management services.
|
|
6. |
Termination of management agreement
(1) |
Either party to the management agreement referred to in regulation 5(1) may at any time terminate the agreement.
|
(2) |
In the event of termination of the agreement referred to in paragraph (1) the manager shall within thirty days, or in the case of a manager of a pooled fund, within ninety days, from the date of termination, hand-over, transfer and deliver to a manager appointed in writing by the scheme all the information in relation to its contractual duties to the scheme including—
(i) |
statements pertaining to the entire scheme fund; |
(ii) |
investment portfolio including details of the cost of such investments and their estimated yields; |
(iii) |
statements pertaining to all incomplete transactions; |
(iv) |
any other information as may be reasonably required by the scheme: |
Provided that copies of the said information shall be submitted to the Authority within the same period.
|
(3) |
A manager shall within twenty-one days or such shorter period as may be stipulated in the agreement from the date of deregistration or from the date a winding up order has been issued by a competent court against such manager hand over, transfer and deliver all minutes, statements and resolutions in respect of the scheme fund or pooled fund investment portfolio together with any other information as may be reasonably required by the scheme or pooled fund to a manager appointed in writing by such scheme or pooled fund.
|
|
7. |
Application for registration of custodian
(1) |
An application for registration as a custodian in accordance with section 25A of the Act shall be in the prescribed form together with the prescribed fee.
Provided that where the applicant has been registered as an authorized depository under the Capital Markets Act, (Cap. 485A) the Authority may accept that registration to constitute registration as an authorized depository under the Act, subject to an agreement to that effect between the Capital Markets Authority and the Authority.
|
(2) |
The minimum paid up share capital including unimpaired reserves of a custodian shall be two hundred and fifty million shillings, or as may be prescribed from time to time.
|
(3) |
The Authority shall within ninety days from the date of receipt of an application for registration consider the application of a custodian and notify the applicant in writing whether the custodian is acceptable for registration and the reason thereof if it is not acceptable.
|
(4) |
The Authority shall after notifying the applicant that it is acceptable for registration proceed to register the applicant and forward to the applicant the certificate of registration.
|
|
8. |
The custodian
(1) |
A custodian of a scheme fund or a pooled fund shall be appointed by the trustees of the scheme on such terms and conditions of service as shall be determined by the trustees in the instrument of appointment or otherwise in writing from time to time.
|
(2) |
A custodian shall have all the powers necessary for the performance of his functions under this Act and in particular the custodian shall—
(a) |
receive and keep in safe custody the title documents, securities and cash of the scheme fund or pooled fund;
|
(b) |
open a bank account or banking accounts with a bank duly registered under the Banking Act on behalf of the scheme, or a pooled fund, for the exclusive benefit of such scheme or pooled fund.
|
(c) |
transfer exchange or deliver in the prescribed form securities held by a custodian upon receipt of proper instructions from the manager;
|
(d) |
keep or cause to be kept such books, records and statements as may be necessary to give a complete record of—
(i) |
the entire scheme fund, or pooled fund investment portfolio held by the custodian; |
(ii) |
the transactions carried out by the custodian on behalf of the scheme, or pooled fund, and shall permit the scheme or pooled fund, their officers or duly authorized agents to inspect such books, records and statements within the premises of the custodian at any time during business hours; |
|
(da) |
submit to the scheme or pooled fund at least quarterly from the date of commencement of the financial year of the scheme or pooled fund—
(i) |
a valuation of the scheme fund or pooled fund and of all the investments representing the respective fund including details of the cost of such investments and their estimated yields; |
(ii) |
a report reviewing the investment activity and performance of the investment portfolios comprising the scheme fund or pooled fund for the period succeeding the date of the last report and containing the manager's Proposals for the investment of the forthcoming period as recommended by the Authority; |
(iii) |
a record of all investment transactions during the period after the date of the last report. |
|
(e) |
deliver to the scheme, or pooled fund or to such other persons as the scheme or pooled fund may in writing authorize copies of all notices, proxies, proxy soliciting materials received by the custodian in relation to any of the securities held in the scheme or pooled fund account, all public information financial reports and stockholder communications as the custodian may receive from issuers of securities and all information the custodian may receive from an offer relating to exchange or tender offers or other rights or offerings or as may be agreed upon from time to time;
|
(f) |
submit to the scheme, or pooled fund—
(i) |
a written report on specified dates listing all assets of the scheme, or pooled fund, in the scheme or pooled fund account together with a full account of all receipts and payments made and other actions taken by the custodian; |
(ii) |
advice or notification of any transfers of property or securities to or from the scheme or pooled fund account indicating securities acquired for the account and, the identity of the party in possession of such securities; |
(iii) |
a copy of the most recent audited financial statements of the custodian prepared together with such information regarding the policies and procedures of the custodian as the scheme, or pooled fund, may request in connection with the agreement or the duties of the custodian under that agreement. |
|
(g) |
exercise subscription, purchase or other similar rights represented by the securities subject to receipt of proper instructions from the manager,
|
(h) |
exercise the same standard of care that it exercises over its own assets in holding, maintaining, servicing and disposing of property and in fulfilling any other obligations in the agreement:
|
Provided that the custodian shall exercise the degree of care expected of a prudent professional custodian for hire.
|
(3) |
Except in cases where a scheme, or a pooled fund, has offshore investments, a custodian in discharging its contractual functions to the scheme, or a pooled fund, shall not contract out the discharge of the custodial services to third parties.
|
(3A) |
A custodian shall not provide custodial services to any scheme or pooled fund in respect of which the manager is a company related to such custodian:
Provided that where the custodian and the related company are, at the commencement of this paragraph, already providing such services, the custodian shall—
(a) |
within thirty days from the date of commencement of this paragraph notify the Authority of the fact; and
|
(b) |
comply with the provisions of this paragraph within three years from the date of such notification.
|
|
(4) |
An agreement between a scheme or a pooled fund and a custodian shall make provision for the computation of the fee in respect of custodial services.
[L.N. 102/2002, r. 5, L.N. 83/2003, r. 2.]
|
|
9. |
Termination of custodial agreement
(1) |
An agreement between a scheme, or a pooled fund, custodial custodian may be terminated at any time agreement.
|
(2) |
In the event of termination of the agreement between a custodian and a scheme, or a pooled fund, the custodian shall within thirty days from the date of such termination hand over, and deliver all the assets documents and funds including the bank account of the scheme held by such custodian to a custodian appointed in writing by the scheme, or pooled fund.
|
(3) |
A custodian shall within thirty days or such shorter period as may be stipulated in an agreement, from the date of deregistration or from the date a winding up order has been issued by a competent court against such custodian handover, transfer and deliver all the assets, documents and funds including the bank account of the scheme, or pooled fund, held by such custodian to a custodian appointed in writing by the scheme, or pooled fund.
|
(4) |
A custodian shall within thirty days from the date of termination of the agreement arising out of a breach of such agreement by either party submit to the Authority an audit report indicating the assets, liabilities and an inventory of the scheme fund or pooled fund, securities and title documents of the scheme, or pooled fund and assets which have been handed-over, transferred and delivered to the appointed custodian.
|
(5) |
The party liable for the termination of the agreement shall meet the cost of the audit report referred to in paragraph (4).
|
(6) |
A scheme, or a pooled fund, shall be served with an audit report and inventory as specified in paragraph (4) before the handing-over, transfer and delivery to the appointed custodian is effected.
|
|
10. |
Insolvency and winding up of a manager and custodian
(1) |
A manager or a custodian shall be deemed to be insolvent in accordance with the provisions of the Companies Act (Cap. 486).
|
(2) |
A manager or custodian which is insolvent shall be wound up in the manner provided for in the Companies Act (Cap. 486).
|
|
THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
1. |
These Regulations may be cited as the Retirement Benefits (Forms and Fees) Regulations, 2000.
|
2. |
Application for registration as a custodian in accordance with section 23 (1) of the Act shall be in Form A1 set out in the First Schedule to these Regulations.
|
3. |
The certificate of registration to be issued by the Authority in accordance with section 23 (4) of the Act shall be in Form C1 set out in the First Schedule to these Regulations.
|
4. |
Application for registration as a manager in accordance with section 23(1) of the Act shall be in Form A2 set out in the First Schedule to these Regulations.
|
5. |
The certificate of registration to be issued by the Authority in accordance with section 23(4) of the Act shall be in Form C2 set out in the First Schedule to these Regulations.
|
6. |
Application for registration of an Individual Retirement Benefits Scheme in accordance with section 23(1) of the Act and regulation 5(1) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations shall be in Form A3 set out in the First Schedule to these Regulations.
|
7. |
Application for registration of an existing Occupational Retirement Benefits Scheme in accordance with section 23(1) of the Act and regulation 4(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form A4 set out in the First Schedule to these Regulations.
|
8. |
Application for registration of a new Occupational Retirements Benefits Scheme in accordance with section 23(1) of the Act and regulation 4(1) of Retirement Benefits (Occupational Retirement Benefit Schemes) Regulations shall be in Form A5 set out in the First Schedule to these Regulations.
|
9. |
The certificate of registration of a scheme to be issued by the Authority in accordance with section 23(4) of the Act shall be in Form C3 set out in the First Schedule to these Regulations.
|
10. |
Notice of refusal to register a custodian, manager or scheme to be issued by the Authority in accordance with section 27(2) of the Act shall be in Form N1 set out in the First Schedule to these Regulations.
|
11. |
Notice of intention to de-register a custodian, manager or scheme to be issued by the Authority in accordance with section 28(5) of the Act shall be in Form N2 set out in the First Schedule to these Regulations.
|
12. |
Notice to a custodian, manager or scheme requiring compliance with the directions of the Authority in accordance with section 44 of the Act shall be in Form N3 set out in the First Schedule to these Regulations.
|
13. |
A return on the quarterly record of contributions for an Individual Retirement Benefits Scheme in accordance with regulation 15 of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations shall be in Form R1 set out in the First Schedule to these Regulations.
|
14. |
A return on the quarterly record of contribution for an Occupational Retirement Benefits Scheme in accordance with regulation 15 of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form R2 set out in the First Schedule to these Regulations.
|
15. |
An actuarial valuation report to be submitted to the Authority in accordance with section 35 of the Act and regulation 5(2) of the Retirement Benefits (Transitional) Regulations shall be in the form of Table AR 1 set out in the First Schedule to these Regulations.
|
16. |
An actuarial review report to be submitted to the Authority in accordance with section 35 of the Act and regulation 6(2) of the Retirement Benefits (Transitional) Regulations shall be in the form of Table AR 2 set out in the First Schedule to these Regulations.
|
17. |
The certificate by an actuary to exempt a scheme from review in accordance with regulation 31(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form C4 set out in the First Schedule to these Regulations.
|
18. |
The investment guidelines prescribed by the Authority in accordance with section 38(1)(b) of the Act, regulation 31(1) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 38(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations are specified in Table G set out in the First Schedule to these Regulations.
|
19. |
The levy to be remitted to the Authority in accordance with section 16 of the Act, regulation 39(3) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations and regulation 32(3) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations is specified in Table L set out in the First Schedule to these Regulations.
|
20. |
The annual report on the income and expenditure account and the statement of assets and liabilities of a scheme required to be submitted to the Authority in accordance with section 34 of the Act, regulation 23 (2) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 30 (2) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be as specified in the specimen annual report in Table S set out in the First Schedule to these Regulations.
|
21. |
The certification by trustees in accordance with regulation 26(2) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 31(6) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form C5 set out in the First Schedule to these Regulations.
|
22. |
The fees set out in the Second Schedule to these Regulations shall be payable in respect of the matters set out therein.
|
FIRST SCHEDULE
(FORMS)
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A CUSTODIAN
Provide the following Particulars
A GENERAL
i) Name of Custodian
ii) Registered office
Building
Road
Town
iii) Postal Address
Telephone
Fax/email
iv) Date of incorporation
Certificate of incorporation No.
Country of incorporation
v) Income Tax Personal Identification Number
vi) Income Tax Reference Number
MANAGEMENT
i) Members of the Board of Directors (Appendix A)
ii) Chief Executive, Company Secretary and Heads of Departments (Appendix B)
iii) Bankers, Auditors and Legal Advisors (Appendix C)
SHARE CAPITAL
Types of shares
|
No of shares
|
Nominal Value (Kshs)
|
Total Value (Kshs)
|
|
|
|
|
|
|
Total
|
|
No of share and holding
|
No of share holders
|
No of shares
|
Nominal Value (Kshs)
|
Total amount (Kshs)
|
% of total
|
(a) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(b) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(c) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
D BUSINESS PARTICULARS
(i) |
State briefly the main object of the custodian |
(ii) |
State date of last Annual General meeting |
(iii) |
List the retirement benefit schemes the custodian has offered custodial services for within the period of three years ending the date of application |
(In case of insufficient space provide separate attachment)
E ATTACHMENTS
Please attach certified copies of the following
(i) |
Latest audited report and accounts |
(ii) |
Certificate of incorporation |
(iii) |
Memorandum and Articles of Association |
I hereby declare section 25A of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration
Signed on this ............... day of .........
Chief Executive/Secretary
Full Name
Designation
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the custodian ..............................
Director(full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
No. of shares held
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE CUSTODIAN
Name of custodian ..............................
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS LEGAL ADVISORS AND BANKERS
Name of custodian
|
Name of firm/institution
|
Income Tax PIN
|
Postal Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisor
|
|
|
|
|
|
S. 23(4)
FORM C1
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A CUSTODIAN
This is to certify that.............. (custodian) is registered as a Custodian of retirement benefits schemes funds subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this.......day of...........
Chief Executive Officer
Retirement Benefits Authority
FORM A2
((r. 4)
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A MANAGER
Provide the following particulars-
A GENERAL
i) Name of manager
ii) Registered office
Building
Road
Town
iii) Postal Address
Telephone Fax/Email
Telex
B MANAGEMENT
i) Members of the Board of Directors (Appendix A)
ii) Chief Executive Company Secretary and Heads of Departments (Appendix B)
iii) Bankers Auditors and Legal Advisors (Appendix C)
iv) Date of incorporation certificate of incorporation no
v) Income Tax Personal Identification Number
vi) Income Tax Reference Number
C SHARE CAPITAL
i) Authorised capital
Types of shares
|
Number of shares
|
Nominal value (Kshs)
|
Total value (Kshs)
|
|
|
|
|
|
|
Total
|
|
Paid up capital
Type of share and holding
|
Number of shareholders
|
Number of shares
|
Nominal value (Kshs)
|
Total Amount (Kshs)
|
% of total
|
a) sharesLocalForeignTotal
|
|
|
|
|
|
b) SharesLocalForeignTotal
|
|
|
|
|
|
c) sharesLocalForeignTotal
|
|
|
|
|
|
TOTAL
|
|
|
|
|
|
D BUSINESS PARTICULARS
(i) |
State briefly the main object of the manager |
(ii) |
State date of last Annual General meeting |
(iii) |
List the retirement benefit schemes the manager has managed their funds within the period of three years ending as at the date of application (Incase of insufficient space provide separate attachment) |
E ATTACHMENTS
Please attach certified copies of the following
i) Latest audited report and accounts
ii) Certificate of incorporation
I hereby declare section 25 of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration
Signed on this ............ day of........
Chief Executive/Secretary
Full Name
Designation
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the Manager
Director (full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
No of shares held
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE MANAGER
Name of Managers
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS, LEGAL ADVISORS AND BANKERS
Name of Manager
|
Name of firm/institution
|
Income Tax PIN
|
Postal Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
FORM C2
(s. 23(4))
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A MANAGER
This is to certify that ............................... (manager) is registered and authorised to manage retirement benefit schemes fund subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this...........day of..................
Retirement Benefits Authority
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF AN INDIVIDUAL
RETIREMENT BENEFITS SCHEME
PART I - DETAILS OF THE SCHEME
(ii) |
Income Tax PIN Number |
B Provide the following information regarding the proposed scheme
(i) |
Proposed number of members |
(ii) |
Registered office of the scheme |
Building
Road
Postal Address
Telephone .......... Address ...........
Telex .............. Fax ...............
Email
(iii) |
Is the scheme registered under the Income Tax (Retirement Benefit) Rules? YES/NO |
If yes, state the Income Tax Reference Number
C Provide the following details in the appendices
(i) |
Directors of the Trust corporation or institution rendering trust services (Appendix A) |
(ii) |
Auditors, Legal Advisors Actuary, Managers, Custodians and Administrators (if any)(Appendix B) partners |
(iii) |
Directors or partners of the sponsor (Appendix "c") |
PART II - PARTICULARS OF TRUSTEES
A Name of trustees
B Physical Address
Building .................. Road ..............
Town ..........................................
Postal Address ....... Telephone ....... Fax .....
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
(iii) |
Certificate of Incorporation number |
D Has the trust corporation or the institution rendering trust services previously been convicted of a criminal offence with a sentence of a period of six months or more?
PART III-PARTICULARS OF SPONSOR
(Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A (i) Name of sponsor
(ii) |
If a company, certificate of incorporation number |
(iii) |
If not a company state the number of the certification of registration under the Business |
Names Act
B Physical Address
Building ......................... Road
Town
Telephone
E-mail/fax Nos
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
Please attach copies of the following
(ii) |
Certificate of incorporation of the trust corporation |
(iii) |
Latest audited report and accounts of the trust corporation |
(iv) |
An actuarial certificate certifying the design and financial viability of the scheme |
(v) |
A feasibility study on a proposed scheme |
1. |
certificate of incorporation of the sponsor, or
|
2. |
certificate of registration as a Business Name of sponsor
I hereby declare that section 26 of the Act has been complied with the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowlege and belief. Any alterations in particulars stated here in or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of the alteration.
Signed on this ................... day of ........
Signature of Applicant
Full Name
Designation
APPENDIX A
|
PARTICULARS OF DIRECTORS OF TRUST CORPORATION
Name of Trust corporation
Name of Director
|
Citizenship
|
Address/Tel/Fax or E mail
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF AUDITORS LEGAL ADVISORS ACTUARIES ADMINISTRATORS MANAGER AND CUSTODIANS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Address Telephone Fax or E mail
|
Professional body to which Partners are members
|
Date of appointment
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
Auditors
|
|
|
|
|
|
Custodians
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Manager
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF DIRECTORS OR PARTNERS OF A SPONSOR
Name of Sponsor
Name of Directors/Partners*
|
Citizenship
|
Address/Tel/Fax or E mail
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
|
|
|
|
|
*Delete as appropriate
FORM A4 (r. 7)
RETIREMENT BENEFITS AUTHORITY
REGISTRATION OF EXISTING SCHEMES
APPLICATION FOR THE PURPOSE OF REGISTRATION UNDER S23(2) OF THE
RETIREMENT BENEFITS ACT, 1997
Read attached notes before completing the form)
PART I - DETAILS OF THE SCHEME
(ii) |
Income Tax PIN Number |
B Any other names under which the scheme has been known previously
C Any other names under which the scheme has been known together with the names of schemes which have in whole or part been merged with, or replaced by the scheme in the past five years
D Provide the following particulars regarding the scheme
(i) |
Is it a provident or pension fund? |
(ii) |
Is it an individual based? YES/NO |
(iii) |
Is it an employee based? YES/NO |
(iv) |
Is the scheme contributory or non contributory? |
(vi) |
What is the current status of the scheme? |
(1) |
Is it an open scheme? YES/NO
|
(2) |
Is it a paid up scheme? YES/NO
|
(3) |
Is it a closed scheme? YES/NO
|
(4) |
If other specify
(vii) |
State whether the scheme is a defined contribution or a defined benefit scheme
|
E (i) Give the following information as at the end of the last financial year from 19.... to 19 ....
|
(1) |
State the number if members of the scheme
|
(2) |
State the number of members of the scheme who were active members in service
|
(3) |
State the number of members in whom the scheme benefit have been fully vested
|
(4) |
State the scheme's vesting formula
|
(5) |
State the number of members who are drawing pension, if any
|
(6) |
State the number of members whose retirement benefits are deferred
|
(7) |
State the number of the total permanent workforce of the sponsoring employer(s)
|
(8) |
Is membership of the scheme compulsory or voluntary?
(ii) |
Do those permanent employees of the sponsoring employer(s) who are not members of the scheme belong to any other scheme? YES/NO |
If yes, give details of the scheme
Give the following information as at the end of the last financial year
from 19 ........... to .............. 19
(i) |
Where applicable state the contribution formula for the employee and the employer, and in the case of an individual based scheme the individual contribution formula |
Employee
Employer
Individual contribution
(ii) |
State the amount contributed |
Employee's contributions
Kshs
Individual's contribution
Kshs
(iii) |
State the total benefits as follows |
Lumpsum payments Kshs
Commuted payments Kshs
Pension payments Kshs
Death benefits payments Kshs
Disability benefits payments Kshs
Deferred benefits
Other specify
(iv) |
(1) State the total value of the scheme fund Kshs
|
|
(2) |
State basis of valuation eg market value, historical cost etc
G (1) Provide the following particulars of the establishment of the scheme as follows
Country
Date of establishment
Registered office of the scheme
Building
Road
Postal Address
Telephone
Telex
Fax/Email
ii) Is the scheme established under an irrevocable trust? YES/NO
If no state the basis of establishment
iii) Is the scheme approved under the Income Tax (Retirement Benefits Scheme) Rules? YES/NO
If yes state the Income Tax Reference Number
H Provide details for the following
i) Members of the Board of Trustees (Appendix A)
ii) Fund manager, if any (Appendix B)
iii) Auditors, Legal Advisors Actuary, Managers Custodian and Administrators (Appendix C)
Please complete the tables in the above mentioned appendices)
I If the scheme does not engage the services of trustees a scheme administrator or fund manager, then provide the following particulars
(i) |
Who administers the scheme? |
(ii) |
Who makes decisions on the investment of the scheme funds? |
(iii) |
Are the scheme funds separated from those of the sponsor? Explain |
(iv) |
Are scheme funds or assets separated from those of the fund manager? YES/NO |
(v) |
Provide the list of investment portfolio as per the latest audited or management accounts for the period from ................ 19 ......... to .......... 19 ....... showing the cost, market and book values and the respective percentages in relation to the total fund of the scheme, as in appendices D1 and D2 annexed |
|
1. |
In case the assets of the scheme are managed by an Insurance Company/Bank/Asset Manager on a pooled basis such manager to complete Appendix D2
|
2. |
The said Manager in completing Appendix D2 to provide the total investments of the pool and submit on a separate list all the schemes which form the pool together with their respective shares of the pooled investments
(ii) |
Where applicable, state the ratio of fund assets in relation of actuarial liabilities as per the latest actuarial report dated |
K List all Bankers of scheme funds showing the branches and address for such branches
L (i) Is the custodian of the scheme assets registered under the Capital Markets Authority? YES/NO
(ii) |
If the custodian is registered by any other authority provide the following |
Full Name
Physical Address
Building
Road
Town
Postal Address
Telephone Fax
(iii) |
State in whose name the title documents for the assets of the scheme are registered? |
(iv) |
Give full details of the person who keeps scheme's assets and documents |
Full Name
Physical Address
Building..................... Road
Town
Postal Address
Telephone ................... Fax
|
PART II - PARTICULARS OF SPONSOR(S)
Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A Name of Sponsor(s)
B Physical Address
Building ....................Road
Town
Postal Address .......... Telephone ............. Fax/Email
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
D Number of members in service of the sponsor
Please attach copies of the following
(ii) |
Latest actuarial report |
(iii) |
Latest audited or management accounts |
(iv) |
An actuarial certificate certifying the design and financial viability of the scheme (if applicable) |
(v) |
For insured schemes a copy of the insurance policy document and a copy of the latest fund value statement and revenue account |
(vi) |
For schemes with funds invested by an asset manager firm a copy of the latest scheme fund investment report and revenue account |
(vii) |
Fund management agreement(s) (where applicable) |
I hereby declare that the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief Any alterations in particulars states herein or in the said documents will be promptly communicated to the Authority within a period not later than three months from the date of alteration
Signed on this ................ day of ............
Full name
Designation
Chairman/Secretary
Authorised signature of Applicant
APPENDIX A
PARTICULARS OF BOARD OF TRUSTEES
Name of Scheme
Trustees
|
Citizenship
|
Residential Address
|
Occupation
|
Date of Appointment
|
Whom do the Trustees represent in the Board
|
|
|
|
|
|
|
State against each Trustee whether they have been convicted of a criminal offence giving the date and particulars of the offence
APPENDIX B
PARTICULARS OF SENIOR MANAGEMENT OF THE FUND MANAGER
(Complete this form for each fund manager where applicable)
PARTICULARS OF SENIOR MANAGEMENT OF THE FUND MANAGER
(Complete this form for each fund manager where applicable)
Name of Scheme
Name of Fund Manager
Is the Fund Manager Registered under the Capital Markets Authority Act/Insurance Act?
Income Tax PIN Number
Full Name
|
Designation
|
Nationality
|
Age
|
Postal Address
|
Date of appointment
|
Experience (No of years)
|
Academic and professional qualification
|
|
|
|
|
|
|
|
|
|
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|
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|
|
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If any of the officers has been convicted of a criminal offence please give the name of the officer the date and particulars of the offence
* (The Chief Executive and his core team)
APPENDIX C
PARTICULARS OF AUDITORS LEGAL ADVISORS ACTUARIES ADMINISTRATORS AND CUSTODIANS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Postal/Telephone or Fax Address
|
Professional body to which Partners are members
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Legal Advisors
|
|
|
|
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|
Custodians
|
|
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Actuaries
|
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Administrators
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APPENDIX D1
LIST OF INVESTMENT PORTFOLIO
Name of Scheme
Income Tax PIN Number
|
|
|
AMOUNT IN KSH
|
|
|
|
|
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INVESTMENTS
|
Original Cost
|
%
|
Book Value
|
%
|
Market Value
|
%
|
Date of valuation
|
Basis of Valuation
|
(a) Real Estate*i) Land (underdeveloped)ii) Residentialiii) Commercialiv) Agriculturalv) Any other(b) Quoted Equity+i) Agriculturalii) Commercial and alliediii) Financial & Investment(c) Unquoted Equity+i) Agriculturalii) Commercial & Alliediii) Financial & investmentiv) Industrial & alliedv) Others
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(Provide on a separate paper a list of land reference title numbers in which scheme funds are invested)
+(Provide on a separate paper a list of companies in which investments are held)
APPENDIX D1 (CONTD)
(d) Government Paperi) Bondsii) Stockiii) Treasury Billsiv) Any other (specify)
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(e) Cash & Deposits in Banks (State the name(s) of the Banks)
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(f) Offshore investment
|
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(g) Other Specify
|
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TOTAL
|
|
100%
|
|
100%
|
|
100%
|
|
|
APPENDIX D2
LIST OF INVESTMENT PORTFOLIO
Name of Insurance Company/Bank/Asset Management
Income Tax PIN Number
|
|
|
|
AMOUNT IN KSH
|
|
|
|
|
INVESTMENTS
|
Original Cost
|
%
|
Book Value
|
%
|
Market Value
|
%
|
Date of Valuation
|
Basis of Valuation
|
(h) Real Estate*vi) Land (underdeveloped)vii) Residentialviii) Commercialix) Agriculturalx) Any other(i) Quoted Equity+vi) Agriculturalvii) Commercial and alliedviii) Financial & Investmentix) Industrial and alliedx) Others(j) Unquoted Equity+v) Agriculturalvi) Commercial & alliedvii) Financial & investmentviii) Industrial & allied(k) Government Paperv) Bondsvi) Stockvii) Treasury Billsviii) Any other (specify)(l) Cash & Deposits in Banks (State the name(s) of the Banks)(m) Offshore investments(n) Other Specify
|
|
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|
|
|
|
|
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TOTAL
|
|
100%
|
|
100%
|
|
|
|
|
*(Provide on a separate paper a list of land reference title numbers in which scheme funds are invested)
+(Provide on a separate paper a list of companies in which investments are held)
NOTES TO REGISTRATION APPLICATION FORM A4
The following words and phrases as used in the application form have the following respective meanings
(1) Actuarial liabilities
A debt or an obligation of a retirement benefits scheme arrived at using actuarial principles and assumptions
(2) Administrator
A person* charged with the responsibility of the day-to-day management of a scheme such as keeping records paying benefits to an providing members with information relating to their benefits
(3) Banks
Bank of financial institution licensed under the Banking Act and in which schemes' accounts are operated or held
(4) Commuted Payment
The whole or part of a pension entitlement paid to a member on retirement subject to scheme rules and/or Income Tax Regulations
(5) Contribution Formula
The rate(s) of contribution to the fund by members and/or sponsors
(6) Contributory Scheme
(i) |
A retirement benefits scheme in which both the sponsor(s) and the members contribute to the fund |
(ii) Non-contributory Scheme
A retirement benefit scheme in which only the sponsor(s) contributes to the fund
(6) Custodian
A person* who has custody of schemes' assets including cash and title documents as an agent of the scheme
(8) Defined Benefit Scheme
(i) |
A scheme in which benefits to be provided or paid are specific based on a specified criteria such as service, earnings etc. |
(ii) Deferred Contribution (money purchase) Scheme
A scheme which specified contributions to be made whether by employer and/or employee. The accumulated contributions and interest earned determine the value of the benefit
(9) Financial Year
Financial year of the scheme
(10) Fund Manager
A person charged with the responsibility of investing scheme funds
(11) Lump-sum
Full and final payment of retirement benefit upon cessation of employment on attaining the normal retirement age
(12) (i) Open Scheme
A running scheme which is open to new members to join
(ii) Paid up Scheme
A scheme where contributions to the scheme have ceased eg due to winding up, merger/acquisition of sponsor(s)
(iii) Closed Scheme
A scheme which is closed to new members but which otherwise functions as a normal scheme for its continuing members
(13) Scheme
Any scheme or arrangement (other than a contract for life assurance) whether established by a written law for the time being in force or by any other instrument, under which persons are entitled to benefits in the form of payments, determined by age, length of service, amount of earnings or otherwise and payable primarily upon the retirement, or upon death, termination of service, or upon the occurrence of such other even as may be specified in such written law or other instrument
(14) (i) Vested Benefit
Any accrued benefit to which a member would be immediately entitled to on withdrawal from service of sponsor, from the scheme or at retirement
(ii) Vesting Formula
The method of determining the benefits to be vested
* A person includes a body corporate or a company
FORM A5
((r. 8)
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A NEW OCCUPATIONAL
RETIREMENT BENEFITS SCHEME
PART I - DETAILS OF PROPOSED SCHEME
(ii) |
Income Tax PIN Number |
B Provide the following particulars regarding the proposed scheme
(i) |
Is it a provident or pension fund? |
(ii) |
State whether the scheme is a defined contribution or a defined benefit scheme |
If other specify
C Provide the following information regarding the proposed scheme
(i) |
Proposed number of members of the scheme |
(ii) |
Number of the total permanent workforce of the sponsoring employer(s) |
(iii) |
Is membership of the scheme proposed to be compulsory or voluntary |
(iv) |
Proposed scheme's vesting formula |
D Where applicable state the contribution formula for the employee and the employer
Employee
Employer
E Provide the following particulars on the proposed scheme
i) Registered office
Building
Road
Postal Address
Telephone
Telex
Fax/Email
ii) Is the scheme established under an irrevocable trust? YES/NO
If no, state the basis of establishment
iii) Is the scheme registered under the Income Tax (Retirement Benefits Scheme) Rules? YES/NO
If yes state the Income Tax Reference Number
Provide the following details in the appendices
i) Members of the Board of Tmstees (Appendix A)
ii) Auditors, Legal Advisors Actuary Managers Custodian and Admmistrators (Appendix B)
PART II - PARTICULARS OF SPONSOR(S)
(Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A Name of Sponsor(s)
B Physical Address
Building Road
Town
Postal Address Telephone Fax/Email
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
D Number of members in service of the sponsor
Please attach copies of the following
(viii) |
An actuarial report certifying the design and financial viability of such proposed scheme |
(ix) |
Schedule of the rates of contributions to be payable to the scheme |
I hereby declare that section 26 of the Act has been complied with and the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of the alteration
Signed on this day of
Signature of Applicant
Full name
Designation
APPENDIX A
PARTICULARS OF PROPOSED BOARD OF TRUSTEES
Name of Scheme
Trustees (Full Name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
Representation in Board (employer or employee or independent)
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF PROPOSED AUDITORS LEGAL ADVISORS ACTUARIES MANAGERS CUSTODIANS AND ADMINISTRATORS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Address/Telephone or Email
|
Professional body to which Partner/company are member
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Actuaries
|
|
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Administrators
|
|
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|
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|
Custodian
|
|
|
|
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|
Legal Advisors
|
|
|
|
|
|
Managers
|
|
|
|
|
|
(s. 23(4))
FORM C3
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
This is to certify that ..........................(scheme) is registered as a retirement benefits scheme subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this ..... day of ..................
Retirement Benefits Authority
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
This is to certify that .................... (scheme) is registered as a retirement benefits scheme subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this ...... day of .............
Retirement Benefits Authority
(S. 27(2)
FORM N1
NOTICE OF REFUSAL TO REGISTER A CUSTODIAN, MANAGER OR SCHEME
To
RE
TAKE NOTICE that upon consideration of your application for registration as a custodian/ manager/retirement benefits scheme* in accordance with the provisions of the Retirement Benefits Act and the regulations made thereunder, the Authority has found your application unsuccessful and consequently refused to register you due to the following reasons -
Yours faithfully,
Chief Executive Officer
*Delete whichever is inapplicable
(S. 28(5))
FORM N2
NOTICE OF INTENTION TO DEREGISTER A CUSTODIAN MANAGER OR SCHEME
To
RE
TAKE NOTICE that the Authority intends to deregister you on the following reasons-
TAKE FURTHER NOTICE that you may make your representations in writing to the Authority in regard to the said intention within the next twenty-eight (28) days from the date hereof which representations the Authority shall consider in accordance with the provisions of the Retirement Benefits Act and the regulations made thereunder before finally making its decision on the said intended deregistration
Yours faithfully,
Chief Executive Officer
cc Scheme
Manager
Sponsor
(S. 44)
FORM N3
NOTICE TO A CUSTODIAN, MANAGER OR SCHEME REQUIRING COMPLIANCE OF DIRECTIONS
To
RE
TAKE NOTICE that pursuant to an inspection made and report thereof written and furnished on the Authority, particular matters arise out of the said report which require urgent correction Consequently the Authority hereby requires your compliance of the following directions
TAKE FURTHER NOTICE that you are required to comply with the said directions within the next ......... days from the date hereof or by the ........... day of ........
Yours faithfully
Chief Executive Officer
FORM R1
((r. 13)
RETURN ON QUARTERLY RECORD OF CONTRIBUTIONS FOR THE QUARTER ENDING
3. |
Contribution remittance during the quarter ending of
(a) |
Total Contribution received Kshs
|
(b) |
Unremitted contributions Kshs
|
|
4. |
Total contributions which have not been remitted for a period of more than twelve months from the date they became due Kshs
|
5. |
Total number of active members in service
Date this........day of...........
Signature of Trustee/Administrator
FORM R2
(r. 14)
|
RETURN ON QUARTERLY RECORD OF CONTRIBUTIONS
3. |
Contribution remittance during the quarter ending
(a) |
(i) |
members' contributions Kshs |
(ii) |
sponsor's contributions received Kshs |
(iii) |
total contributions received Kshs |
|
(b) |
(ii) |
by the sponsors Kshs |
(iii) |
total unremitted contributions Kshs |
|
(c) |
Total contributions which have not been remitted for a period of more than twelve months from the date they became due shs
|
|
4. |
Total number of active members in service
Date this day of
Signature of Trustee/Administrator
TABLE AR 1
r 15
|
CONTENTS OF AN ACTUARIAL VALUATION REPORT
An actuarial valuation report shall include where applicable, the following particulars
(1) |
The dates on which the valuation and the previous valuation were conducted
|
(2) |
The objectives of the actuarial valuation
|
(3) |
A summary of the benefits and contribution rates used in the actuarial valuation with any comments on the benefit structure and design if appropriate
|
(4) |
The number of persons in respect of whom liabilities have been calculated subdivided into active members deferred pensioners and vested pensioners with their corresponding annual pensionable emoluments annual deferred pensions and annual vested pensions
|
(5) |
A consolidated income statement showing cash flows since previous actuarial valuation
|
(6) |
(i) |
A description of the classes of assets held by the scheme unless such a breakdown of assets'is not possible (e.g with investments in assurance policies) in which case a description of the nature of the policy should be given |
(ii) |
The value of the net assets of the scheme after deducting current liabilities and any liability arising from the pledge or any other encumbrance of the assets of the fund together with full particulars of such deductions |
(iii) |
The actuarial value of these net assets for the purposes of a comparison with the scheme s accrued liabilities |
|
(7) |
A description of the basis employed by the actuary in calculating the actuarial value of each of the various classes of assets together with adequate particulars for each basis
|
(8) |
The accrued liabilities of the scheme which for the purpose of this clause shall include
(i) |
The actuarial liability in respect of past service benefits of active members with due allowance for future salary increase and increase in benefits |
(ii) |
Actuarial liabilities in respect of benefits payable to current and deferred pensioners with due allowance for any increases |
(iii) |
Any other accrued actuarial liability |
|
(9) |
A description of the basis employed m calculating the actuarial value of the accrued liabilities together with adequate particulars of the basis
|
(10) |
A comparison of the actuarial value of assets with the accrued liabilities showing the resultant surplus or deficiency and the percentage of assets to liabilities
|
(11) |
In the case of an actuarial deficiency or surplus
i) the causes or probable causes thereof
ii) the measures taken or recommended to eluninate any deficiency
iii) the measures taken or recommended to normalise any surplus
|
(12) |
A description of all relevant developments and an analysis of the financial progress of the scheme since the previous statutory actuarial valuation
|
(13) |
A comparison of recommended future contribution rates with those obtaining immediately before the valuation and adequacy of the sponsor's contribution rate and the effects thereof
|
(14) |
Any comments on the suitability of the scheme fund investments in relation to the liabilities
|
(15) |
Such other particulars as the Actuary may deem relevant for the purposes of these regulations
|
(16) |
The Actuary s qualifications and the capacity in which he has signed the report
TABLE AR 2
(r. 16)
|
CONTENTS OF AN ACTUARIAL REVIEW REPORT
An actuarial review report shall include where applicable the following particulars
(1) |
The dates on which the review and the previous review were conducted
|
(2) |
The objectives of the actuarial review
|
(3) |
A summary of the benefits and contribution rates used m the actuarial review including a statement whether the expenses and premiums paid tor the insurance of death and disability premiums are included within the defined contribution paid m addition borne out of investment returns prior to distribution to members and/or borne out of reserve accounts
|
(4) |
A summary of the membership of the scheme subdivided into active members deferred members and vested members with their corresponding annual pensionable emoluments annual deferred benefits and annual vested benefits
|
(5) |
A consolidated income statement showing cashflows since the previous actuarial review
|
(6) |
(i) |
A description of the classes of assets held by the scheme unless such a breakdown of assets is not possible (e g with investments in assurance policies) in which case a description of the nature of the policy should be given |
(ii) |
The value of the net assets of the scheme after deducting current liabilities and any liability arising from the pledge or any other encumbrance of the assets of the fund together with full particulars of such deductions |
(iii) |
The actuarial value of the net assets for the purposes of a comparison with the scheme s accrued liabilities and where the actuarial value differs from the market value of the assets the market value of the assets should also be stated |
|
(7) |
A description of the basis employed by the actuary in calculating the actuarial value of each of the various classes of assets together with adequate particulars for each basis
|
(8) |
The accrued liabilities of the scheme which for the purpose of this clause shall include
(i) |
The value of members' individual accounts |
(ii) |
Any reserve accounts set up to meet liabilities |
(iii) |
Actuarial liabilities in respect of benefits payable to current and deferred pensions with due allowance for any increases |
(iv) |
Any other accrued actuarial liability |
Where the scheme is liable for payment of pensions the actuary should comply with the Fifth Schedule
|
(9) |
A description of the basis employed in calculating the actuarial value of the accrued liabilities together with adequate particulars of the basis. In particular
(a) |
A statement of how members individual liabilities have been determined
|
(b) |
A statement of the types and extent of reserve accounts held their intended use and adequacy
|
(c) |
An analysis of the rates of investment return and expenses including premiums paid for death and disability benefits acccrued to individual members accounts across the period from the previous review
|
(d) |
The appropriateness of the methods used tto distribute investment returns to individual members accounts and the various reserves of the scheme Comments on the equity of he distribution method where this differs between category of members
|
(e) |
Treatment of strains and surpluses and whether distributed to members' accounts or borne by one or more reserve accounts.
|
|
(10) |
A comparison of the actuarial value of assets with the accrued liabilities showing the resultant surplus or deficiency and the percentage of assets to liabilities
(i) |
Where an mvestment reserve is used to hold all or a portion of the difference between the market value of the assets and the value of the members' mdividual accounts plus any reserve accounts set up to meet liabilities the actuary should comment on the intended future use of such an mvestmem reserve and its adequacy for this purpose |
(ii) |
Where the actuary has placed an actuarial value on the assets which is greater than the market value and there are not sufficient free assets available in other reserve accounts to cover the difference the actuary must comment on the steps that should be taken by the trustees if market values do not mcrease withm a reasonable period after the valuation date to match or exceed the actuarial value of the assets |
|
(11) |
A description of all relevant developments and an analysis of the financial progress of the scheme smce the previous statutory actuarial review
|
(12) |
Comment on the current and expected future portion of the contribution which is being saved towards retirement and other funded benefits
|
(13) |
Comments on the appropriateness of the investment policy being followed and the quality of the mvestments m relation to the scheme s liabilities taking particular account of the method used to accrue investment returns to individual member accounts and the communication of the investment risk to the member
|
(14) |
Where future benefits have been projected in statements given to members comments on the adequacy and sustainability of the assumptions underlying the projection covering in particular the contribution rates expenses (including premiums paid for the Insurance of death and disability risks) investment return and salary increases where appropriate
|
(15) |
Such other particulars as the actuary may deem relevant for the purposes of these regulations
|
(16) |
The actuary's qualifications and the capacity in which he has signed the report
FORM C4
(r. 17)
|
CERTICATE BY THE ACTUARY IN SUPPORT OF AN APPLICATION FOR EXEMPTION
In terms of Regulation 31(1)(C)(iii) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations
Name of the scheme
I have Scrutinised
(a) |
the rules and the method of operation of the scheme since the issue of the previous certificate
|
(b) |
a sample explanatory booklet given to members, and
|
(c) |
a sample of an individual member's benefit statement
|
In respect of the period smce the issue of the previous certificate
(a) |
The method used to allocate investment returns to individual account has been as follows
|
(b) |
Expenses (including the premiums paid for the msurance of death and disability risks) have been handled as follows
|
(c) |
Members of the scheme were/were not (delete whichever is not applicable)
|
Provided with projections of their expected ultimate benefits If they were provided with such projections, the basis of such projections was/was not approved by an actuary (delete whichever is not applicable)
(d) |
All risk benefits fallmg due were fully covered by insurance or reinsurance
|
(e) |
All pension payments fallmg due were fully recovered by life office annuities
|
(f) |
The assets of the fund at all time adequately matched its liabilities
|
Having taken account of the manner in which expenses, including the premiums paid for the insurance of death and disability risks investment returns and any surpluses or stains will be distributed between members in future, I am satisfied that
(i) |
all benefits, other than those fully secured by an insurer are limited in value to the contributions, net of expenses including the premiums paid for the msurance of death and disability risks, accumulated with investments return as determine by the person managing the business of the scheme, |
(ii) |
all periodic retirement benefit payments will be fully secured by the purchase of annuities from an insurer, |
(iii) |
any surplus or strains will be distributed amongst members such that the value of the accmed liabilities of the scheme will not exceed the market value of the assets of the scheme Such method of distribution of surpluses or strains is equitable between classes of member and by duration of membership, is consistent with the nature of the surpluses or strains and will not conflict with the reasonable benefit expectations of member. |
In my opinion continued exemption in terms of regulation 34(7) is warranted
The certificate should state the actuary s qualification and capacity in which he has signed the report
Notes
(1) |
Where the actuary is unable to made the statements above without qualification, but feels that the refusal of exemption would be unduly harsh, the actuary must qualify the statement above where appropriate and give reasons why exemption should still be granted
|
(2) |
The actuary may add any other matters relevant to the principles upon which exemption is sought
TABLE G
(r. 18)
|
Item
|
Column 1
|
Column 2
|
|
Categories of Assets
|
Maximum percentage of aggregate market value of total assets of scheme or pooled fund
|
1
|
Cash and Demand Deposits in institutions licensed under the Banking Act of the Republic of Kenya
|
5%
|
2
|
Fixed Deposits Time Deposits and Certificates of Deposits in institutions licensed under the Banking Act of the Republic of Kenya
|
30%
|
3
|
Commercial Paper Corporate Bonds Mortgage Bonds and loan stocks approved by the Capital Markets Authority and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
15%
|
4
|
Kenya Government Securities and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
70%
|
5
|
Preference shares and ordinary shares of companies quoted in a stock exchange in Kenya Uganda or Tanzania and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
70%
|
6
|
Unquoted shares of companies incorporated in Kenya and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
5%
|
7
|
Offshore investments in bank deposits government securities quoted equities and rated Corporate Bonds and offshore collective investment schemes reflecting these assets
|
15%
|
8
|
Immovable property in Kenya and units in property Unit Trust Schemes incorporated in Kenya and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
30%
|
9
|
Guaranteed Funds
|
100%
|
|
Any other assets
|
5%
|
TABLE L
(r. 19)
Column 1
|
Column 2
|
Size of Scheme Fund as indicated in latestAudited Accounts(Kenya Shillings)
|
Annual Levy Rate -Percentage of Fund
|
First Shs 499 million
|
0.2%
|
Amount between Shs 500 million and Shs 999
|
0.15%
|
Amount between Shs 1 billion and Shs 4 99 billion
|
0.1%
|
Amounts greater than Shs 5 billion
|
0.05%
|
TABLE S
r. 20
ILLUSTRATIVE FORMAT OF ANNUAL FINANCIAL REPORT
Fund Account of the XYZ Retirement Benefits Scheme for the year ended June 30, 1999
Notes to the financial statements
1 Basis of preparation
The financial statement s have been prepared in accordance with the Retirement Benefits Act 1997 as amended and with the guidelines set out in the Accounting Guideline Financial Reports of Retirement Benefit Schemes
The financial statements summarise the transactions of the scheme and deal with the net assets at the disposal of the trustees They do not take account of obligations to pay pensions and benefits which fall due after the end of the scheme year The actuarial position of the scheme which does take account of such obligations Is dealt with in the statement(s) by the actuary and these financial statements should be read in conjunction with it (them)
2. |
Accounting Policies (define)
*It would be helpful for the note to the financial statements to explain why and for how long special contributions are being paid
FORM C5
(r. 21)
|
I (Chairman Board of Trustees/authorised trustee)
Being a trustee of (Name and address of scheme)
hereby do declare that to the best of my knowledge and belief the information furnished to the Actuary for the purpose of the Actuanal valuation was correct and complete in every material respect and that a copy of the valuation report has been sent to the sponsor
of the scheme
Date
Signature
SECOND SCHEDULE
|
ITEM
|
KSHS
|
1
|
Annual registration of a manager
|
100,000 00
|
2
|
Annual registration of a custodian
|
150,000 00
|
3
|
Annual registration of a manager already registered under the Capital Markets Authority Act to manager scheme funds
|
5 000 00
|
THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
1. |
These Regulations may be cited as the Retirement Benefits (Forms and Fees) Regulations, 2000.
|
2. |
Application for registration as a custodian in accordance with section 23 (1) of the Act shall be in Form A1 set out in the First Schedule to these Regulations.
|
3. |
The certificate of registration to be issued by the Authority in accordance with section 23 (4) of the Act shall be in Form C1 set out in the First Schedule to these Regulations.
|
4. |
Application for registration as a manager in accordance with section 23(1) of the Act shall be in Form A2 set out in the First Schedule to these Regulations.
|
5. |
The certificate of registration to be issued by the Authority in accordance with section 23(4) of the Act shall be in Form C2 set out in the First Schedule to these Regulations.
|
6. |
Application for registration of an Individual Retirement Benefits Scheme in accordance with section 23(1) of the Act and regulation 5(1) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations shall be in Form A3 set out in the First Schedule to these Regulations.
|
7. |
Application for registration of an existing Occupational Retirement Benefits Scheme in accordance with section 23(1) of the Act and regulation 4(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form A4 set out in the First Schedule to these Regulations.
|
8. |
Application for registration of a new Occupational Retirements Benefits Scheme in accordance with section 23(1) of the Act and regulation 4(1) of Retirement Benefits (Occupational Retirement Benefit Schemes) Regulations shall be in Form A5 set out in the First Schedule to these Regulations.
|
9. |
The certificate of registration of a scheme to be issued by the Authority in accordance with section 23(4) of the Act shall be in Form C3 set out in the First Schedule to these Regulations.
|
10. |
Notice of refusal to register a custodian, manager or scheme to be issued by the Authority in accordance with section 27(2) of the Act shall be in Form N1 set out in the First Schedule to these Regulations.
|
11. |
Notice of intention to deregister a custodian, manager or scheme to be issued by the Authority in accordance with section 28(5) of the Act shall be in Form N2 set out in the First Schedule to these Regulations.
|
12. |
Notice to a custodian, manager or scheme requiring compliance with the directions of the Authority in accordance with section 44 of the Act shall be in Form N3 set out in the First Schedule to these Regulations.
|
13. |
A return on the quarterly record of contributions for an Individual Retirement Benefits Scheme in accordance with regulation 15 of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations shall be in Form R1 set out in the First Schedule to these Regulations.
|
14. |
A return on the quarterly record of contribution for an Occupational Retirement Benefits Scheme in accordance with regulation 15 of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form R2 set out in the First Schedule to these Regulations.
|
15. |
An actuarial valuation report to be submitted to the Authority in accordance with section 35 of the Act and regulation 5(2) of the Retirement Benefits (Transitional) Regulations shall be in the form of Table AR 1 set out in the First Schedule to these Regulations.
|
16. |
An actuarial review report to be submitted to the Authority in accordance with section 35 of the Act and regulation 6(2) of the Retirement Benefits (Transitional) Regulations shall be in the form of Table AR 2 set out in the First Schedule to these Regulations.
|
17. |
The certificate by an actuary to exempt a scheme from review in accordance with regulation 31(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form C4 set out in the First Schedule to these Regulations.
|
18. |
The investment guidelines prescribed by the Authority in accordance with section 38(1)(b) of the Act, regulation 31(1) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 38(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations are specified in Table G set out in the First Schedule to these Regulations.
|
19. |
The levy to be remitted to the Authority in accordance with section 16 of the Act, regulation 39(3) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations and regulation 32(3) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations is specified in Table L set out in the First Schedule to these Regulations.
|
20. |
The annual report on the income and expenditure account and the statement of assets and liabilities of a scheme required to be submitted to the Authority in accordance with section 34 of the Act, regulation 23 (2) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 30 (2) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be as specified in the specimen annual report in Table S set out in the First Schedule to these Regulations.
|
21. |
The certification by trustees in accordance with regulation 26(2) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 31(6) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form C5 set out in the First Schedule to these Regulations.
|
22. |
The fees set out in the Second Schedule to these Regulations shall be payable in respect of the matters set out therein.
|
FIRST SCHEDULE
(FORMS)
FORM A1
[r. 2, L.N. 101/2002, r. 2.]
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A CUSTODIAN
Provide the following Particulars
A GENERAL
i) Name of Custodian
ii) Registered office
Building
Road
Town
iii) Postal Address
Telephone
Fax/email
iv) Date of incorporation
Certificate of incorporation No.
Country of incorporation
v) Income Tax Personal Identification Number
vi) Income Tax Reference Number
MANAGEMENT
i) Members of the Board of Directors (Appendix A)
ii) Chief Executive, Company Secretary and Heads of Departments (Appendix B)
iii) Bankers, Auditors and Legal Advisors (Appendix C)
SHARE CAPITAL
Types of shares
|
No of shares
|
Nominal Value (Kshs)
|
Total Value (Kshs)
|
|
|
|
|
|
|
Total
|
|
No of share and holding
|
No of share holders
|
No of shares
|
Nominal Value (Kshs)
|
Total amount (Kshs)
|
% of total
|
(a) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(b) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(c) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
D BUSINESS PARTICULARS
(i) |
State briefly the main object of the custodian |
(ii) |
State date of last Annual General meeting |
(iii) |
List the retirement benefit schemes the custodian has offered custodial services for within the period of three years ending the date of application |
(In case of insufficient space provide separate attachment)
E ATTACHMENTS
Please attach certified copies of the following
(i) |
Latest audited report and accounts |
(ii) |
Certificate of incorporation |
(iii) |
CMA Registration Certificate (if registered by the Capital Markets Authority); |
(iv) |
Memorandum and Articles of Association |
I hereby declare section 25A of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration
Signed on this ............... day of .........
Chief Executive/Secretary
Full Name
Designation
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the custodian ..............................
Director(full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
No. of shares held
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE CUSTODIAN
Name of custodian ..............................
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS LEGAL ADVISORS AND BANKERS
Name of custodian
|
Name of firm/institution
|
Income Tax PIN
|
Postal Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisor
|
|
|
|
|
|
S. 23(4)
FORM C1
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A CUSTODIAN
This is to certify that.............. (custodian) is registered as a Custodian of retirement benefits schemes funds subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this.......day of...........
Chief Executive Officer
Retirement Benefits Authority
FORM A2
((r. 4)
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A MANAGER
Provide the following particulars-
A GENERAL
i) Name of manager
ii) Registered office
Building
Road
Town
iii) Postal Address
Telephone Fax/Email
Telex
B MANAGEMENT
i) Members of the Board of Directors (Appendix A)
ii) Chief Executive Company Secretary and Heads of Departments (Appendix B)
iii) Bankers Auditors and Legal Advisors (Appendix C)
iv) Date of incorporation certificate of incorporation no
v) Income Tax Personal Identification Number
vi) Income Tax Reference Number
C SHARE CAPITAL
i) Authorised capital
Types of shares
|
Number of shares
|
Nominal value (Kshs)
|
Total value (Kshs)
|
|
|
|
|
|
|
Total
|
|
Paid up capital
Type of share and holding
|
Number of shareholders
|
Number of shares
|
Nominal value (Kshs)
|
Total Amount (Kshs)
|
% of total
|
a) sharesLocalForeignTotal
|
|
|
|
|
|
b) SharesLocalForeignTotal
|
|
|
|
|
|
c) sharesLocalForeignTotal
|
|
|
|
|
|
TOTAL
|
|
|
|
|
|
D BUSINESS PARTICULARS
(i) |
State briefly the main object of the manager |
(ii) |
State date of last Annual General meeting |
(iii) |
List the retirement benefit schemes the manager has managed their funds within the period of three years ending as at the date of application (Incase of insufficient space provide separate attachment) |
E ATTACHMENTS
Please attach certified copies of the following
i) Latest audited report and accounts
ii) Certificate of incorporation
I hereby declare section 25 of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration
Signed on this ............ day of........
Chief Executive/Secretary
Full Name
Designation
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the Manager
Director (full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
No of shares held
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE MANAGER
Name of Managers
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS, LEGAL ADVISORS AND BANKERS
Name of Manager
|
Name of firm/institution
|
Income Tax PIN
|
Postal Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
FORM C2
(s. 23(4))
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A MANAGER
This is to certify that ............................... (manager) is registered and authorised to manage retirement benefit schemes fund subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this...........day of..................
Retirement Benefits Authority
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF AN INDIVIDUAL
RETIREMENT BENEFITS SCHEME
PART I - DETAILS OF THE SCHEME
(ii) |
Income Tax PIN Number |
B Provide the following information regarding the proposed scheme
(i) |
Proposed number of members |
(ii) |
Registered office of the scheme |
Building
Road
Postal Address
Telephone .......... Address ...........
Telex .............. Fax ...............
Email
(iii) |
Is the scheme registered under the Income Tax (Retirement Benefit) Rules? YES/NO |
If yes, state the Income Tax Reference Number
C Provide the following details in the appendices
(i) |
Directors of the Trust corporation or institution rendering trust services (Appendix A) |
(ii) |
Auditors, Legal Advisors Actuary, Managers, Custodians and Administrators (if any)(Appendix B) partners |
(iii) |
Directors or partners of the sponsor (Appendix "c") |
PART II - PARTICULARS OF TRUSTEES
A Name of trustees
B Physical Address
Building .................. Road ..............
Town ..........................................
Postal Address ....... Telephone ....... Fax .....
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
(iii) |
Certificate of Incorporation number |
D Has the trust corporation or the institution rendering trust services previously been convicted of a criminal offence with a sentence of a period of six months or more?
PART III-PARTICULARS OF SPONSOR
(Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A (i) Name of sponsor
(ii) |
If a company, certificate of incorporation number |
(iii) |
If not a company state the number of the certification of registration under the Business |
Names Act
B Physical Address
Building ......................... Road
Town
Telephone
E-mail/fax Nos
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
Please attach copies of the following
(ii) |
Certificate of incorporation of the trust corporation |
(iii) |
Latest audited report and accounts of the trust corporation |
(iv) |
An actuarial certificate certifying the design and financial viability of the scheme |
(v) |
A feasibility study on a proposed scheme |
1. |
certificate of incorporation of the sponsor, or
|
2. |
certificate of registration as a Business Name of sponsor
I hereby declare that section 26 of the Act has been complied with the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowlege and belief. Any alterations in particulars stated here in or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of the alteration.
Signed on this ................... day of ........
Signature of Applicant
Full Name
Designation
APPENDIX A
|
PARTICULARS OF DIRECTORS OF TRUST CORPORATION
Name of Trust corporation
Name of Director
|
Citizenship
|
Address/Tel/Fax or E mail
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF AUDITORS LEGAL ADVISORS ACTUARIES ADMINISTRATORS MANAGER AND CUSTODIANS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Address Telephone Fax or E mail
|
Professional body to which Partners are members
|
Date of appointment
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
Auditors
|
|
|
|
|
|
Custodians
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Manager
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF DIRECTORS OR PARTNERS OF A SPONSOR
Name of Sponsor
Name of Directors/Partners*
|
Citizenship
|
Address/Tel/Fax or E mail
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
|
|
|
|
|
*Delete as appropriate
FORM A4 (r. 7)
RETIREMENT BENEFITS AUTHORITY
REGISTRATION OF EXISTING SCHEMES
APPLICATION FOR THE PURPOSE OF REGISTRATION UNDER S23(2) OF THE
RETIREMENT BENEFITS ACT, 1997
Read attached notes before completing the form)
PART I - DETAILS OF THE SCHEME
(ii) |
Income Tax PIN Number |
B Any other names under which the scheme has been known previously
C Any other names under which the scheme has been known together with the names of schemes which have in whole or part been merged with, or replaced by the scheme in the past five years
D Provide the following particulars regarding the scheme
(i) |
Is it a provident or pension fund? |
(ii) |
Is it an individual based? YES/NO |
(iii) |
Is it an employee based? YES/NO |
(iv) |
Is the scheme contributory or non contributory? |
(vi) |
What is the current status of the scheme? |
(1) |
Is it an open scheme? YES/NO
|
(2) |
Is it a paid up scheme? YES/NO
|
(3) |
Is it a closed scheme? YES/NO
|
(4) |
If other specify
(vii) |
State whether the scheme is a defined contribution or a defined benefit scheme
|
E (i) Give the following information as at the end of the last financial year from 19.... to 19 ....
|
(1) |
State the number if members of the scheme
|
(2) |
State the number of members of the scheme who were active members in service
|
(3) |
State the number of members in whom the scheme benefit have been fully vested
|
(4) |
State the scheme's vesting formula
|
(5) |
State the number of members who are drawing pension, if any
|
(6) |
State the number of members whose retirement benefits are deferred
|
(7) |
State the number of the total permanent workforce of the sponsoring employer(s)
|
(8) |
Is membership of the scheme compulsory or voluntary?
(ii) |
Do those permanent employees of the sponsoring employer(s) who are not members of the scheme belong to any other scheme? YES/NO |
If yes, give details of the scheme
Give the following information as at the end of the last financial year
from 19 ........... to .............. 19
(i) |
Where applicable state the contribution formula for the employee and the employer, and in the case of an individual based scheme the individual contribution formula |
Employee
Employer
Individual contribution
(ii) |
State the amount contributed |
Employee's contributions
Kshs
Individual's contribution
Kshs
(iii) |
State the total benefits as follows |
Lumpsum payments Kshs
Commuted payments Kshs
Pension payments Kshs
Death benefits payments Kshs
Disability benefits payments Kshs
Deferred benefits
Other specify
(iv) |
(1) State the total value of the scheme fund Kshs
|
|
(2) |
State basis of valuation eg market value, historical cost etc
G (1) Provide the following particulars of the establishment of the scheme as follows
Country
Date of establishment
Registered office of the scheme
Building
Road
Postal Address
Telephone
Telex
Fax/Email
ii) Is the scheme established under an irrevocable trust? YES/NO
If no state the basis of establishment
iii) Is the scheme approved under the Income Tax (Retirement Benefits Scheme) Rules? YES/NO
If yes state the Income Tax Reference Number
H Provide details for the following
i) Members of the Board of Trustees (Appendix A)
ii) Fund manager, if any (Appendix B)
iii) Auditors, Legal Advisors Actuary, Managers Custodian and Administrators (Appendix C)
Please complete the tables in the above mentioned appendices)
I If the scheme does not engage the services of trustees a scheme administrator or fund manager, then provide the following particulars
(i) |
Who administers the scheme? |
(ii) |
Who makes decisions on the investment of the scheme funds? |
(iii) |
Are the scheme funds separated from those of the sponsor? Explain |
(iv) |
Are scheme funds or assets separated from those of the fund manager? YES/NO |
(v) |
Provide the list of investment portfolio as per the latest audited or management accounts for the period from ................ 19 ......... to .......... 19 ....... showing the cost, market and book values and the respective percentages in relation to the total fund of the scheme, as in appendices D1 and D2 annexed |
|
1. |
In case the assets of the scheme are managed by an Insurance Company/Bank/Asset Manager on a pooled basis such manager to complete Appendix D2
|
2. |
The said Manager in completing Appendix D2 to provide the total investments of the pool and submit on a separate list all the schemes which form the pool together with their respective shares of the pooled investments
(ii) |
Where applicable, state the ratio of fund assets in relation of actuarial liabilities as per the latest actuarial report dated |
K List all Bankers of scheme funds showing the branches and address for such branches
L (i) Is the custodian of the scheme assets registered under the Capital Markets Authority? YES/NO
(ii) |
If the custodian is registered by any other authority provide the following |
Full Name
Physical Address
Building
Road
Town
Postal Address
Telephone Fax
(iii) |
State in whose name the title documents for the assets of the scheme are registered? |
(iv) |
Give full details of the person who keeps scheme's assets and documents |
Full Name
Physical Address
Building..................... Road
Town
Postal Address
Telephone ................... Fax
|
PART II - PARTICULARS OF SPONSOR(S)
Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A Name of Sponsor(s)
B Physical Address
Building ....................Road
Town
Postal Address .......... Telephone ............. Fax/Email
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
D Number of members in service of the sponsor
Please attach copies of the following
(ii) |
Latest actuarial report |
(iii) |
Latest audited or management accounts |
(iv) |
An actuarial certificate certifying the design and financial viability of the scheme (if applicable) |
(v) |
For insured schemes a copy of the insurance policy document and a copy of the latest fund value statement and revenue account |
(vi) |
For schemes with funds invested by an asset manager firm a copy of the latest scheme fund investment report and revenue account |
(vii) |
Fund management agreement(s) (where applicable) |
I hereby declare that the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief Any alterations in particulars states herein or in the said documents will be promptly communicated to the Authority within a period not later than three months from the date of alteration
Signed on this ................ day of ............
Full name
Designation
Chairman/Secretary
Authorised signature of Applicant
APPENDIX A
PARTICULARS OF BOARD OF TRUSTEES
Name of Scheme
Trustees
|
Citizenship
|
Residential Address
|
Occupation
|
Date of Appointment
|
Whom do the Trustees represent in the Board
|
|
|
|
|
|
|
State against each Trustee whether they have been convicted of a criminal offence giving the date and particulars of the offence
APPENDIX B
PARTICULARS OF SENIOR MANAGEMENT OF THE FUND MANAGER
(Complete this form for each fund manager where applicable)
PARTICULARS OF SENIOR MANAGEMENT OF THE FUND MANAGER
(Complete this form for each fund manager where applicable)
Name of Scheme
Name of Fund Manager
Is the Fund Manager Registered under the Capital Markets Authority Act/Insurance Act?
Income Tax PIN Number
Full Name
|
Designation
|
Nationality
|
Age
|
Postal Address
|
Date of appointment
|
Experience (No of years)
|
Academic and professional qualification
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
If any of the officers has been convicted of a criminal offence please give the name of the officer the date and particulars of the offence
* (The Chief Executive and his core team)
APPENDIX C
PARTICULARS OF AUDITORS LEGAL ADVISORS ACTUARIES ADMINISTRATORS AND CUSTODIANS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Postal/Telephone or Fax Address
|
Professional body to which Partners are members
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Custodians
|
|
|
|
|
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
APPENDIX D1
LIST OF INVESTMENT PORTFOLIO
Name of Scheme
Income Tax PIN Number
|
|
|
AMOUNT IN KSH
|
|
|
|
|
|
INVESTMENTS
|
Original Cost
|
%
|
Book Value
|
%
|
Market Value
|
%
|
Date of valuation
|
Basis of Valuation
|
(a) Real Estate*i) Land (underdeveloped)ii) Residentialiii) Commercialiv) Agriculturalv) Any other(b) Quoted Equity+i) Agriculturalii) Commercial and alliediii) Financial & Investment(c) Unquoted Equity+i) Agriculturalii) Commercial & Alliediii) Financial & investmentiv) Industrial & alliedv) Others
|
|
|
|
|
|
|
|
|
(Provide on a separate paper a list of land reference title numbers in which scheme funds are invested)
+(Provide on a separate paper a list of companies in which investments are held)
APPENDIX D1 (CONTD)
(d) Government Paperi) Bondsii) Stockiii) Treasury Billsiv) Any other (specify)
|
|
|
|
|
|
|
|
|
(e) Cash & Deposits in Banks (State the name(s) of the Banks)
|
|
|
|
|
|
|
|
|
(f) Offshore investment
|
|
|
|
|
|
|
|
|
(g) Other Specify
|
|
|
|
|
|
|
|
|
TOTAL
|
|
100%
|
|
100%
|
|
100%
|
|
|
APPENDIX D2
LIST OF INVESTMENT PORTFOLIO
Name of Insurance Company/Bank/Asset Management
Income Tax PIN Number
|
|
|
|
AMOUNT IN KSH
|
|
|
|
|
INVESTMENTS
|
Original Cost
|
%
|
Book Value
|
%
|
Market Value
|
%
|
Date of Valuation
|
Basis of Valuation
|
(h) Real Estate*vi) Land (underdeveloped)vii) Residentialviii) Commercialix) Agriculturalx) Any other(i) Quoted Equity+vi) Agriculturalvii) Commercial and alliedviii) Financial & Investmentix) Industrial and alliedx) Others(j) Unquoted Equity+v) Agriculturalvi) Commercial & alliedvii) Financial & investmentviii) Industrial & allied(k) Government Paperv) Bondsvi) Stockvii) Treasury Billsviii) Any other (specify)(l) Cash & Deposits in Banks (State the name(s) of the Banks)(m) Offshore investments(n) Other Specify
|
|
|
|
|
|
|
|
|
TOTAL
|
|
100%
|
|
100%
|
|
|
|
|
*(Provide on a separate paper a list of land reference title numbers in which scheme funds are invested)
+(Provide on a separate paper a list of companies in which investments are held)
NOTES TO REGISTRATION APPLICATION FORM A4
The following words and phrases as used in the application form have the following respective meanings
(1) Actuarial liabilities
A debt or an obligation of a retirement benefits scheme arrived at using actuarial principles and assumptions
(2) Administrator
A person* charged with the responsibility of the day-to-day management of a scheme such as keeping records paying benefits to an providing members with information relating to their benefits
(3) Banks
Bank of financial institution licensed under the Banking Act and in which schemes' accounts are operated or held
(4) Commuted Payment
The whole or part of a pension entitlement paid to a member on retirement subject to scheme rules and/or Income Tax Regulations
(5) Contribution Formula
The rate(s) of contribution to the fund by members and/or sponsors
(6) Contributory Scheme
(i) |
A retirement benefits scheme in which both the sponsor(s) and the members contribute to the fund |
(ii) Non-contributory Scheme
A retirement benefit scheme in which only the sponsor(s) contributes to the fund
(6) Custodian
A person* who has custody of schemes' assets including cash and title documents as an agent of the scheme
(8) Defined Benefit Scheme
(i) |
A scheme in which benefits to be provided or paid are specific based on a specified criteria such as service, earnings etc. |
(ii) Deferred Contribution (money purchase) Scheme
A scheme which specified contributions to be made whether by employer and/or employee. The accumulated contributions and interest earned determine the value of the benefit
(9) Financial Year
Financial year of the scheme
(10) Fund Manager
A person charged with the responsibility of investing scheme funds
(11) Lump-sum
Full and final payment of retirement benefit upon cessation of employment on attaining the normal retirement age
(12) (i) Open Scheme
A running scheme which is open to new members to join
(ii) Paid up Scheme
A scheme where contributions to the scheme have ceased eg due to winding up, merger/acquisition of sponsor(s)
(iii) Closed Scheme
A scheme which is closed to new members but which otherwise functions as a normal scheme for its continuing members
(13) Scheme
Any scheme or arrangement (other than a contract for life assurance) whether established by a written law for the time being in force or by any other instrument, under which persons are entitled to benefits in the form of payments, determined by age, length of service, amount of earnings or otherwise and payable primarily upon the retirement, or upon death, termination of service, or upon the occurrence of such other even as may be specified in such written law or other instrument
(14) (i) Vested Benefit
Any accrued benefit to which a member would be immediately entitled to on withdrawal from service of sponsor, from the scheme or at retirement
(ii) Vesting Formula
The method of determining the benefits to be vested
* A person includes a body corporate or a company
FORM A5
((r. 8)
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A NEW OCCUPATIONAL
RETIREMENT BENEFITS SCHEME
PART I - DETAILS OF PROPOSED SCHEME
(ii) |
Income Tax PIN Number |
B Provide the following particulars regarding the proposed scheme
(i) |
Is it a provident or pension fund? |
(ii) |
State whether the scheme is a defined contribution or a defined benefit scheme |
If other specify
C Provide the following information regarding the proposed scheme
(i) |
Proposed number of members of the scheme |
(ii) |
Number of the total permanent workforce of the sponsoring employer(s) |
(iii) |
Is membership of the scheme proposed to be compulsory or voluntary |
(iv) |
Proposed scheme's vesting formula |
D Where applicable state the contribution formula for the employee and the employer
Employee
Employer
E Provide the following particulars on the proposed scheme
i) Registered office
Building
Road
Postal Address
Telephone
Telex
Fax/Email
ii) Is the scheme established under an irrevocable trust? YES/NO
If no, state the basis of establishment
iii) Is the scheme registered under the Income Tax (Retirement Benefits Scheme) Rules? YES/NO
If yes state the Income Tax Reference Number
Provide the following details in the appendices
i) Members of the Board of Tmstees (Appendix A)
ii) Auditors, Legal Advisors Actuary Managers Custodian and Admmistrators (Appendix B)
PART II - PARTICULARS OF SPONSOR(S)
(Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A Name of Sponsor(s)
B Physical Address
Building Road
Town
Postal Address Telephone Fax/Email
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
D Number of members in service of the sponsor
Please attach copies of the following
(viii) |
An actuarial report certifying the design and financial viability of such proposed scheme |
(ix) |
Schedule of the rates of contributions to be payable to the scheme |
I hereby declare that section 26 of the Act has been complied with and the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of the alteration
Signed on this day of
Signature of Applicant
Full name
Designation
APPENDIX A
PARTICULARS OF PROPOSED BOARD OF TRUSTEES
Name of Scheme
Trustees (Full Name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
Representation in Board (employer or employee or independent)
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF PROPOSED AUDITORS LEGAL ADVISORS ACTUARIES MANAGERS CUSTODIANS AND ADMINISTRATORS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Address/Telephone or Email
|
Professional body to which Partner/company are member
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
Custodian
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Managers
|
|
|
|
|
|
(s. 23(4))
FORM C3
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
This is to certify that ..........................(scheme) is registered as a retirement benefits scheme subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this ..... day of ..................
Retirement Benefits Authority
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
This is to certify that .................... (scheme) is registered as a retirement benefits scheme subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this ...... day of .............
Retirement Benefits Authority
(S. 27(2)
FORM N1
NOTICE OF REFUSAL TO REGISTER A CUSTODIAN, MANAGER OR SCHEME
To
RE
TAKE NOTICE that upon consideration of your application for registration as a custodian/ manager/retirement benefits scheme* in accordance with the provisions of the Retirement Benefits Act and the regulations made thereunder, the Authority has found your application unsuccessful and consequently refused to register you due to the following reasons -
Yours faithfully,
Chief Executive Officer
*Delete whichever is inapplicable
(S. 28(5))
FORM N2
NOTICE OF INTENTION TO DEREGISTER A CUSTODIAN MANAGER OR SCHEME
To
RE
TAKE NOTICE that the Authority intends to deregister you on the following reasons-
TAKE FURTHER NOTICE that you may make your representations in writing to the Authority in regard to the said intention within the next twenty-eight (28) days from the date hereof which representations the Authority shall consider in accordance with the provisions of the Retirement Benefits Act and the regulations made thereunder before finally making its decision on the said intended deregistration
Yours faithfully,
Chief Executive Officer
cc Scheme
Manager
Sponsor
(S. 44)
FORM N3
NOTICE TO A CUSTODIAN, MANAGER OR SCHEME REQUIRING COMPLIANCE OF DIRECTIONS
To
RE
TAKE NOTICE that pursuant to an inspection made and report thereof written and furnished on the Authority, particular matters arise out of the said report which require urgent correction Consequently the Authority hereby requires your compliance of the following directions
TAKE FURTHER NOTICE that you are required to comply with the said directions within the next ......... days from the date hereof or by the ........... day of ........
Yours faithfully
Chief Executive Officer
FORM R1
((r. 13)
RETURN ON QUARTERLY RECORD OF CONTRIBUTIONS FOR THE QUARTER ENDING
3. |
Contribution remittance during the quarter ending of
(a) |
Total Contribution received Kshs
|
(b) |
Unremitted contributions Kshs
|
|
4. |
Total contributions which have not been remitted for a period of more than twelve months from the date they became due Kshs
|
5. |
Total number of active members in service
Date this........day of...........
Signature of Trustee/Administrator
FORM R2
(r. 14)
|
RETURN ON QUARTERLY RECORD OF CONTRIBUTIONS
3. |
Contribution remittance during the quarter ending
(a) |
(i) |
members' contributions Kshs |
(ii) |
sponsor's contributions received Kshs |
(iii) |
total contributions received Kshs |
|
(b) |
(ii) |
by the sponsors Kshs |
(iii) |
total unremitted contributions Kshs |
|
(c) |
Total contributions which have not been remitted for a period of more than twelve months from the date they became due shs
|
|
4. |
Total number of active members in service
Date this day of
Signature of Trustee/Administrator
TABLE AR 1
r 15
|
CONTENTS OF AN ACTUARIAL VALUATION REPORT
An actuarial valuation report shall include where applicable, the following particulars
(1) |
The dates on which the valuation and the previous valuation were conducted
|
(2) |
The objectives of the actuarial valuation
|
(3) |
A summary of the benefits and contribution rates used in the actuarial valuation with any comments on the benefit structure and design if appropriate
|
(4) |
The number of persons in respect of whom liabilities have been calculated subdivided into active members deferred pensioners and vested pensioners with their corresponding annual pensionable emoluments annual deferred pensions and annual vested pensions
|
(5) |
A consolidated income statement showing cash flows since previous actuarial valuation
|
(6) |
(i) |
A description of the classes of assets held by the scheme unless such a breakdown of assets'is not possible (e.g with investments in assurance policies) in which case a description of the nature of the policy should be given |
(ii) |
The value of the net assets of the scheme after deducting current liabilities and any liability arising from the pledge or any other encumbrance of the assets of the fund together with full particulars of such deductions |
(iii) |
The actuarial value of these net assets for the purposes of a comparison with the scheme s accrued liabilities |
|
(7) |
A description of the basis employed by the actuary in calculating the actuarial value of each of the various classes of assets together with adequate particulars for each basis
|
(8) |
The accrued liabilities of the scheme which for the purpose of this clause shall include
(i) |
The actuarial liability in respect of past service benefits of active members with due allowance for future salary increase and increase in benefits |
(ii) |
Actuarial liabilities in respect of benefits payable to current and deferred pensioners with due allowance for any increases |
(iii) |
Any other accrued actuarial liability |
|
(9) |
A description of the basis employed m calculating the actuarial value of the accrued liabilities together with adequate particulars of the basis
|
(10) |
A comparison of the actuarial value of assets with the accrued liabilities showing the resultant surplus or deficiency and the percentage of assets to liabilities
|
(11) |
In the case of an actuarial deficiency or surplus
i) the causes or probable causes thereof
ii) the measures taken or recommended to eluninate any deficiency
iii) the measures taken or recommended to normalise any surplus
|
(12) |
A description of all relevant developments and an analysis of the financial progress of the scheme since the previous statutory actuarial valuation
|
(13) |
A comparison of recommended future contribution rates with those obtaining immediately before the valuation and adequacy of the sponsor's contribution rate and the effects thereof
|
(14) |
Any comments on the suitability of the scheme fund investments in relation to the liabilities
|
(15) |
Such other particulars as the Actuary may deem relevant for the purposes of these regulations
|
(16) |
The Actuary s qualifications and the capacity in which he has signed the report
TABLE AR 2
(r. 16)
|
CONTENTS OF AN ACTUARIAL REVIEW REPORT
An actuarial review report shall include where applicable the following particulars
(1) |
The dates on which the review and the previous review were conducted
|
(2) |
The objectives of the actuarial review
|
(3) |
A summary of the benefits and contribution rates used m the actuarial review including a statement whether the expenses and premiums paid tor the insurance of death and disability premiums are included within the defined contribution paid m addition borne out of investment returns prior to distribution to members and/or borne out of reserve accounts
|
(4) |
A summary of the membership of the scheme subdivided into active members deferred members and vested members with their corresponding annual pensionable emoluments annual deferred benefits and annual vested benefits
|
(5) |
A consolidated income statement showing cashflows since the previous actuarial review
|
(6) |
(i) |
A description of the classes of assets held by the scheme unless such a breakdown of assets is not possible (e g with investments in assurance policies) in which case a description of the nature of the policy should be given |
(ii) |
The value of the net assets of the scheme after deducting current liabilities and any liability arising from the pledge or any other encumbrance of the assets of the fund together with full particulars of such deductions |
(iii) |
The actuarial value of the net assets for the purposes of a comparison with the scheme s accrued liabilities and where the actuarial value differs from the market value of the assets the market value of the assets should also be stated |
|
(7) |
A description of the basis employed by the actuary in calculating the actuarial value of each of the various classes of assets together with adequate particulars for each basis
|
(8) |
The accrued liabilities of the scheme which for the purpose of this clause shall include
(i) |
The value of members' individual accounts |
(ii) |
Any reserve accounts set up to meet liabilities |
(iii) |
Actuarial liabilities in respect of benefits payable to current and deferred pensions with due allowance for any increases |
(iv) |
Any other accrued actuarial liability |
Where the scheme is liable for payment of pensions the actuary should comply with the Fifth Schedule
|
(9) |
A description of the basis employed in calculating the actuarial value of the accrued liabilities together with adequate particulars of the basis. In particular
(a) |
A statement of how members individual liabilities have been determined
|
(b) |
A statement of the types and extent of reserve accounts held their intended use and adequacy
|
(c) |
An analysis of the rates of investment return and expenses including premiums paid for death and disability benefits acccrued to individual members accounts across the period from the previous review
|
(d) |
The appropriateness of the methods used tto distribute investment returns to individual members accounts and the various reserves of the scheme Comments on the equity of he distribution method where this differs between category of members
|
(e) |
Treatment of strains and surpluses and whether distributed to members' accounts or borne by one or more reserve accounts.
|
|
(10) |
A comparison of the actuarial value of assets with the accrued liabilities showing the resultant surplus or deficiency and the percentage of assets to liabilities
(i) |
Where an mvestment reserve is used to hold all or a portion of the difference between the market value of the assets and the value of the members' mdividual accounts plus any reserve accounts set up to meet liabilities the actuary should comment on the intended future use of such an mvestmem reserve and its adequacy for this purpose |
(ii) |
Where the actuary has placed an actuarial value on the assets which is greater than the market value and there are not sufficient free assets available in other reserve accounts to cover the difference the actuary must comment on the steps that should be taken by the trustees if market values do not mcrease withm a reasonable period after the valuation date to match or exceed the actuarial value of the assets |
|
(11) |
A description of all relevant developments and an analysis of the financial progress of the scheme smce the previous statutory actuarial review
|
(12) |
Comment on the current and expected future portion of the contribution which is being saved towards retirement and other funded benefits
|
(13) |
Comments on the appropriateness of the investment policy being followed and the quality of the mvestments m relation to the scheme s liabilities taking particular account of the method used to accrue investment returns to individual member accounts and the communication of the investment risk to the member
|
(14) |
Where future benefits have been projected in statements given to members comments on the adequacy and sustainability of the assumptions underlying the projection covering in particular the contribution rates expenses (including premiums paid for the Insurance of death and disability risks) investment return and salary increases where appropriate
|
(15) |
Such other particulars as the actuary may deem relevant for the purposes of these regulations
|
(16) |
The actuary's qualifications and the capacity in which he has signed the report
FORM C4
(r. 17)
|
CERTICATE BY THE ACTUARY IN SUPPORT OF AN APPLICATION FOR EXEMPTION
In terms of Regulation 31(1)(C)(iii) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations
Name of the scheme
I have Scrutinised
(a) |
the rules and the method of operation of the scheme since the issue of the previous certificate
|
(b) |
a sample explanatory booklet given to members, and
|
(c) |
a sample of an individual member's benefit statement
|
In respect of the period smce the issue of the previous certificate
(a) |
The method used to allocate investment returns to individual account has been as follows
|
(b) |
Expenses (including the premiums paid for the msurance of death and disability risks) have been handled as follows
|
(c) |
Members of the scheme were/were not (delete whichever is not applicable)
|
Provided with projections of their expected ultimate benefits If they were provided with such projections, the basis of such projections was/was not approved by an actuary (delete whichever is not applicable)
(d) |
All risk benefits fallmg due were fully covered by insurance or reinsurance
|
(e) |
All pension payments fallmg due were fully recovered by life office annuities
|
(f) |
The assets of the fund at all time adequately matched its liabilities
|
Having taken account of the manner in which expenses, including the premiums paid for the insurance of death and disability risks investment returns and any surpluses or stains will be distributed between members in future, I am satisfied that
(i) |
all benefits, other than those fully secured by an insurer are limited in value to the contributions, net of expenses including the premiums paid for the msurance of death and disability risks, accumulated with investments return as determine by the person managing the business of the scheme, |
(ii) |
all periodic retirement benefit payments will be fully secured by the purchase of annuities from an insurer, |
(iii) |
any surplus or strains will be distributed amongst members such that the value of the accmed liabilities of the scheme will not exceed the market value of the assets of the scheme Such method of distribution of surpluses or strains is equitable between classes of member and by duration of membership, is consistent with the nature of the surpluses or strains and will not conflict with the reasonable benefit expectations of member. |
In my opinion continued exemption in terms of regulation 34(7) is warranted
The certificate should state the actuary s qualification and capacity in which he has signed the report
Notes
(1) |
Where the actuary is unable to made the statements above without qualification, but feels that the refusal of exemption would be unduly harsh, the actuary must qualify the statement above where appropriate and give reasons why exemption should still be granted
|
(2) |
The actuary may add any other matters relevant to the principles upon which exemption is sought
TABLE G
(r. 18)
|
Item
|
Column 1
|
Column 2
|
|
Categories of Assets
|
Maximum percentage of aggregate market value of total assets of scheme or pooled fund
|
1
|
Cash and Demand Deposits in institutions licensed under the Banking Act of the Republic of Kenya
|
5%
|
2
|
Fixed Deposits Time Deposits and Certificates of Deposits in institutions licensed under the Banking Act of the Republic of Kenya
|
30%
|
3
|
Commercial Paper Corporate Bonds Mortgage Bonds and loan stocks approved by the Capital Markets Authority and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
30%
|
4
|
Kenya Government Securities and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
70%
|
5
|
Preference shares and ordinary shares of companies quoted in a stock exchange in Kenya Uganda or Tanzania and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
70%
|
6
|
Unquoted shares of companies incorporated in Kenya and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
5%
|
7
|
Offshore investments in bank deposits government securities quoted equities and rated Corporate Bonds and offshore collective investment schemes reflecting these assets
|
15%
|
8
|
Immovable property in Kenya and units in property Unit Trust Schemes incorporated in Kenya and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
30%
|
9
|
Guaranteed Funds
|
100%
|
|
Any other assets
|
5%
|
TABLE L
(r. 19)
LEVY
|
|
Column 1
|
Column 2
|
Size of Scheme Fund as indicated in latest Audited Accounts (Kenya Shillings)
|
**Annual Levy Rate -Percentage of Fund**
|
Upto 500 million
|
0.2%
|
More than 500 million but not exceeding 1,000 million
|
0.15%
|
More than 1,000 million but not exceeding 5,000 million
|
0.1%
|
More than 5,000 million
|
0.05%
|
TABLE S
r. 20
ILLUSTRATIVE FORMAT OF ANNUAL FINANCIAL REPORT
Fund Account of the XYZ Retirement Benefits Scheme for the year ended June 30, 1999
Notes to the financial statements
1 Basis of preparation
The financial statement s have been prepared in accordance with the Retirement Benefits Act 1997 as amended and with the guidelines set out in the Accounting Guideline Financial Reports of Retirement Benefit Schemes
The financial statements summarise the transactions of the scheme and deal with the net assets at the disposal of the trustees They do not take account of obligations to pay pensions and benefits which fall due after the end of the scheme year The actuarial position of the scheme which does take account of such obligations Is dealt with in the statement(s) by the actuary and these financial statements should be read in conjunction with it (them)
2. |
Accounting Policies (define)
*It would be helpful for the note to the financial statements to explain why and for how long special contributions are being paid
FORM C5
(r. 21)
|
I (Chairman Board of Trustees/authorised trustee)
Being a trustee of (Name and address of scheme)
hereby do declare that to the best of my knowledge and belief the information furnished to the Actuary for the purpose of the Actuanal valuation was correct and complete in every material respect and that a copy of the valuation report has been sent to the sponsor
of the scheme
Date
Signature
SECOND SCHEDULE
[LN 80 of 2002, r. 2, LN 101 of 2002, r. 3.]
|
ITEM
|
KSHS
|
1
|
Annual registration of a manager
|
50,000 00
|
2
|
Annual registration of a custodian
|
50,000 00
|
3
|
deleted by LN 80/2002, s. 2(b)
|
|
THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
1. |
These Regulations may be cited as the Retirement Benefits (Forms and Fees) Regulations, 2000.
|
2. |
Application for registration as a custodian in accordance with section 23 (1) of the Act shall be in Form A1 set out in the First Schedule to these Regulations.
|
3. |
The certificate of registration to be issued by the Authority in accordance with section 23 (4) of the Act shall be in Form C1 set out in the First Schedule to these Regulations.
|
4. |
Application for registration as a manager in accordance with section 23(1) of the Act shall be in Form A2 set out in the First Schedule to these Regulations.
|
5. |
The certificate of registration to be issued by the Authority in accordance with section 23(4) of the Act shall be in Form C2 set out in the First Schedule to these Regulations.
|
6. |
Application for registration of an Individual Retirement Benefits Scheme in accordance with section 23(1) of the Act and regulation 5(1) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations shall be in Form A3 set out in the First Schedule to these Regulations.
|
7. |
Application for registration of an existing Occupational Retirement Benefits Scheme in accordance with section 23(1) of the Act and regulation 4(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form A4 set out in the First Schedule to these Regulations.
|
8. |
Application for registration of a new Occupational Retirements Benefits Scheme in accordance with section 23(1) of the Act and regulation 4(1) of Retirement Benefits (Occupational Retirement Benefit Schemes) Regulations shall be in Form A5 set out in the First Schedule to these Regulations.
|
9. |
The certificate of registration of a scheme to be issued by the Authority in accordance with section 23(4) of the Act shall be in Form C3 set out in the First Schedule to these Regulations.
|
10. |
Notice of refusal to register a custodian, manager or scheme to be issued by the Authority in accordance with section 27(2) of the Act shall be in Form N1 set out in the First Schedule to these Regulations.
|
11. |
Notice of intention to deregister a custodian, manager or scheme to be issued by the Authority in accordance with section 28(5) of the Act shall be in Form N2 set out in the First Schedule to these Regulations.
|
12. |
Notice to a custodian, manager or scheme requiring compliance with the directions of the Authority in accordance with section 44 of the Act shall be in Form N3 set out in the First Schedule to these Regulations.
|
13. |
A return on the quarterly record of contributions for an Individual Retirement Benefits Scheme in accordance with regulation 15 of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations shall be in Form R1 set out in the First Schedule to these Regulations.
|
14. |
A return on the quarterly record of contribution for an Occupational Retirement Benefits Scheme in accordance with regulation 15 of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form R2 set out in the First Schedule to these Regulations.
|
15. |
An actuarial valuation report to be submitted to the Authority in accordance with section 35 of the Act and regulation 5(2) of the Retirement Benefits (Transitional) Regulations shall be in the form of Table AR 1 set out in the First Schedule to these Regulations.
|
16. |
An actuarial review report to be submitted to the Authority in accordance with section 35 of the Act and regulation 6(2) of the Retirement Benefits (Transitional) Regulations shall be in the form of Table AR 2 set out in the First Schedule to these Regulations.
|
17. |
The certificate by an actuary to exempt a scheme from review in accordance with regulation 31(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form C4 set out in the First Schedule to these Regulations.
|
18. |
The investment guidelines prescribed by the Authority in accordance with section 38(1)(b) of the Act, regulation 31(1) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 38(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations are specified in Table G set out in the First Schedule to these Regulations.
|
19. |
The levy to be remitted to the Authority in accordance with section 16 of the Act, regulation 39(3) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations and regulation 32(3) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations is specified in Table L set out in the First Schedule to these Regulations.
|
20. |
The annual report on the income and expenditure account and the statement of assets and liabilities of a scheme required to be submitted to the Authority in accordance with section 34 of the Act, regulation 23 (2) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 30 (2) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be as specified in the specimen annual report in Table S set out in the First Schedule to these Regulations.
|
21. |
The certification by trustees in accordance with regulation 26(2) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 31(6) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form C5 set out in the First Schedule to these Regulations.
|
22. |
The fees set out in the Second Schedule to these Regulations shall be payable in respect of the matters set out therein.
|
FIRST SCHEDULE
(FORMS)
FORM A1
[r. 2, LN 101/2002, s. 2, LN 11/2003, s. 2(a).]
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A CUSTODIAN
Provide the following Particulars
A GENERAL
i) Name of Custodian
ii) Registered office
Building
Road
Town
iii) Postal Address
Telephone
Fax/email
iv) Date of incorporation
Certificate of incorporation No.
Country of incorporation
v) Income Tax Personal Identification Number
vi) Income Tax Reference Number
MANAGEMENT
i) Members of the Board of Directors (Appendix A)
ii) Chief Executive, Company Secretary and Heads of Departments (Appendix B)
iii) Bankers, Auditors and Legal Advisors (Appendix C)
SHARE CAPITAL
Types of shares
|
No of shares
|
Nominal Value (Kshs)
|
Total Value (Kshs)
|
|
|
|
|
|
|
Total
|
|
No of share and holding
|
No of share holders
|
No of shares
|
Nominal Value (Kshs)
|
Total amount (Kshs)
|
% of total
|
(a) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(b) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(c) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
D BUSINESS PARTICULARS
(i) |
State briefly the main object of the custodian |
(ii) |
State date of last Annual General meeting |
(iii) |
List the retirement benefit schemes the custodian has offered custodial services for within the period of three years ending the date of application |
(In case of insufficient space provide separate attachment)
E ATTACHMENTS
Please attach certified copies of the following
(i) |
Latest audited report and accounts |
(ii) |
Certificate of incorporation |
(iii) |
CMA Registration Certificate (if registered by the Capital Markets Authority); |
(iv) |
Memorandum and Articles of Association |
I hereby declare section 25A of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration
Signed on this ............... day of .........
Chief Executive/Secretary
Full Name
Designation
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the custodian ..............................
Director(full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
No. of shares held
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE CUSTODIAN
Name of custodian ..............................
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS LEGAL ADVISORS AND BANKERS
Name of custodian
|
Name of firm/institution
|
Income Tax PIN
|
Postal Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisor
|
|
|
|
|
|
S. 23(4)
FORM C1
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A CUSTODIAN
This is to certify that.............. (custodian) is registered as a Custodian of retirement benefits schemes funds subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this.......day of...........
Chief Executive Officer
Retirement Benefits Authority
FORM A2
((r. 4)
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A MANAGER
Provide the following particulars-
A GENERAL
i) Name of manager
ii) Registered office
Building
Road
Town
iii) Postal Address
Telephone Fax/Email
Telex
B MANAGEMENT
i) Members of the Board of Directors (Appendix A)
ii) Chief Executive Company Secretary and Heads of Departments (Appendix B)
iii) Bankers Auditors and Legal Advisors (Appendix C)
iv) Date of incorporation certificate of incorporation no
v) Income Tax Personal Identification Number
vi) Income Tax Reference Number
C SHARE CAPITAL
i) Authorised capital
Types of shares
|
Number of shares
|
Nominal value (Kshs)
|
Total value (Kshs)
|
|
|
|
|
|
|
Total
|
|
Paid up capital
Type of share and holding
|
Number of shareholders
|
Number of shares
|
Nominal value (Kshs)
|
Total Amount (Kshs)
|
% of total
|
a) sharesLocalForeignTotal
|
|
|
|
|
|
b) SharesLocalForeignTotal
|
|
|
|
|
|
c) sharesLocalForeignTotal
|
|
|
|
|
|
TOTAL
|
|
|
|
|
|
D BUSINESS PARTICULARS
(i) |
State briefly the main object of the manager |
(ii) |
State date of last Annual General meeting |
(iii) |
List the retirement benefit schemes the manager has managed their funds within the period of three years ending as at the date of application (Incase of insufficient space provide separate attachment) |
E ATTACHMENTS
Please attach certified copies of the following
i) Latest audited report and accounts
ii) Certificate of incorporation
iii) CMA registration certificate (if registered by the Capital Markets Authority
I hereby declare section 25 of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration
Signed on this ............ day of........
Chief Executive/Secretary
Full Name
Designation
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the Manager
Director (full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
No of shares held
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE MANAGER
Name of Managers
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS, LEGAL ADVISORS AND BANKERS
Name of Manager
|
Name of firm/institution
|
Income Tax PIN
|
Postal Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
FORM C2
(s. 23(4))
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A MANAGER
This is to certify that ............................... (manager) is registered and authorised to manage retirement benefit schemes fund subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this...........day of..................
Retirement Benefits Authority
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF AN INDIVIDUAL
RETIREMENT BENEFITS SCHEME
PART I - DETAILS OF THE SCHEME
(ii) |
Income Tax PIN Number |
B Provide the following information regarding the proposed scheme
(i) |
Proposed number of members |
(ii) |
Registered office of the scheme |
Building
Road
Postal Address
Telephone .......... Address ...........
Telex .............. Fax ...............
Email
(iii) |
Is the scheme registered under the Income Tax (Retirement Benefit) Rules? YES/NO |
If yes, state the Income Tax Reference Number
C Provide the following details in the appendices
(i) |
Directors of the Trust corporation or institution rendering trust services (Appendix A) |
(ii) |
Auditors, Legal Advisors Actuary, Managers, Custodians and Administrators (if any)(Appendix B) partners |
(iii) |
Directors or partners of the sponsor (Appendix "c") |
PART II - PARTICULARS OF TRUSTEES
A Name of trustees
B Physical Address
Building .................. Road ..............
Town ..........................................
Postal Address ....... Telephone ....... Fax .....
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
(iii) |
Certificate of Incorporation number |
D Has the trust corporation or the institution rendering trust services previously been convicted of a criminal offence with a sentence of a period of six months or more?
PART III-PARTICULARS OF SPONSOR
(Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A (i) Name of sponsor
(ii) |
If a company, certificate of incorporation number |
(iii) |
If not a company state the number of the certification of registration under the Business |
Names Act
B Physical Address
Building ......................... Road
Town
Telephone
E-mail/fax Nos
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
Please attach copies of the following
(ii) |
Certificate of incorporation of the trust corporation |
(iii) |
Latest audited report and accounts of the trust corporation |
(iv) |
An actuarial certificate certifying the design and financial viability of the scheme |
(v) |
A feasibility study on a proposed scheme |
1. |
certificate of incorporation of the sponsor, or
|
2. |
certificate of registration as a Business Name of sponsor
I hereby declare that section 26 of the Act has been complied with the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowlege and belief. Any alterations in particulars stated here in or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of the alteration.
Signed on this ................... day of ........
Signature of Applicant
Full Name
Designation
APPENDIX A
|
PARTICULARS OF DIRECTORS OF TRUST CORPORATION
Name of Trust corporation
Name of Director
|
Citizenship
|
Address/Tel/Fax or E mail
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF AUDITORS LEGAL ADVISORS ACTUARIES ADMINISTRATORS MANAGER AND CUSTODIANS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Address Telephone Fax or E mail
|
Professional body to which Partners are members
|
Date of appointment
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
Auditors
|
|
|
|
|
|
Custodians
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Manager
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF DIRECTORS OR PARTNERS OF A SPONSOR
Name of Sponsor
Name of Directors/Partners*
|
Citizenship
|
Address/Tel/Fax or E mail
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
|
|
|
|
|
*Delete as appropriate
FORM A4 (r. 7)
RETIREMENT BENEFITS AUTHORITY
REGISTRATION OF EXISTING SCHEMES
APPLICATION FOR THE PURPOSE OF REGISTRATION UNDER S23(2) OF THE
RETIREMENT BENEFITS ACT, 1997
Read attached notes before completing the form)
PART I - DETAILS OF THE SCHEME
(ii) |
Income Tax PIN Number |
B Any other names under which the scheme has been known previously
C Any other names under which the scheme has been known together with the names of schemes which have in whole or part been merged with, or replaced by the scheme in the past five years
D Provide the following particulars regarding the scheme
(i) |
Is it a provident or pension fund? |
(ii) |
Is it an individual based? YES/NO |
(iii) |
Is it an employee based? YES/NO |
(iv) |
Is the scheme contributory or non contributory? |
(vi) |
What is the current status of the scheme? |
(1) |
Is it an open scheme? YES/NO
|
(2) |
Is it a paid up scheme? YES/NO
|
(3) |
Is it a closed scheme? YES/NO
|
(4) |
If other specify
(vii) |
State whether the scheme is a defined contribution or a defined benefit scheme
|
E (i) Give the following information as at the end of the last financial year from 19.... to 19 ....
|
(1) |
State the number if members of the scheme
|
(2) |
State the number of members of the scheme who were active members in service
|
(3) |
State the number of members in whom the scheme benefit have been fully vested
|
(4) |
State the scheme's vesting formula
|
(5) |
State the number of members who are drawing pension, if any
|
(6) |
State the number of members whose retirement benefits are deferred
|
(7) |
State the number of the total permanent workforce of the sponsoring employer(s)
|
(8) |
Is membership of the scheme compulsory or voluntary?
(ii) |
Do those permanent employees of the sponsoring employer(s) who are not members of the scheme belong to any other scheme? YES/NO |
If yes, give details of the scheme
Give the following information as at the end of the last financial year
from 19 ........... to .............. 19
(i) |
Where applicable state the contribution formula for the employee and the employer, and in the case of an individual based scheme the individual contribution formula |
Employee
Employer
Individual contribution
(ii) |
State the amount contributed |
Employee's contributions
Kshs
Individual's contribution
Kshs
(iii) |
State the total benefits as follows |
Lumpsum payments Kshs
Commuted payments Kshs
Pension payments Kshs
Death benefits payments Kshs
Disability benefits payments Kshs
Deferred benefits
Other specify
(iv) |
(1) State the total value of the scheme fund Kshs
|
|
(2) |
State basis of valuation eg market value, historical cost etc
G (1) Provide the following particulars of the establishment of the scheme as follows
Country
Date of establishment
Registered office of the scheme
Building
Road
Postal Address
Telephone
Telex
Fax/Email
ii) Is the scheme established under an irrevocable trust? YES/NO
If no state the basis of establishment
iii) Is the scheme approved under the Income Tax (Retirement Benefits Scheme) Rules? YES/NO
If yes state the Income Tax Reference Number
H Provide details for the following
i) Members of the Board of Trustees (Appendix A)
ii) Fund manager, if any (Appendix B)
iii) Auditors, Legal Advisors Actuary, Managers Custodian and Administrators (Appendix C)
Please complete the tables in the above mentioned appendices)
I If the scheme does not engage the services of trustees a scheme administrator or fund manager, then provide the following particulars
(i) |
Who administers the scheme? |
(ii) |
Who makes decisions on the investment of the scheme funds? |
(iii) |
Are the scheme funds separated from those of the sponsor? Explain |
(iv) |
Are scheme funds or assets separated from those of the fund manager? YES/NO |
(v) |
Provide the list of investment portfolio as per the latest audited or management accounts for the period from ................ 19 ......... to .......... 19 ....... showing the cost, market and book values and the respective percentages in relation to the total fund of the scheme, as in appendices D1 and D2 annexed |
|
1. |
In case the assets of the scheme are managed by an Insurance Company/Bank/Asset Manager on a pooled basis such manager to complete Appendix D2
|
2. |
The said Manager in completing Appendix D2 to provide the total investments of the pool and submit on a separate list all the schemes which form the pool together with their respective shares of the pooled investments
(ii) |
Where applicable, state the ratio of fund assets in relation of actuarial liabilities as per the latest actuarial report dated |
K List all Bankers of scheme funds showing the branches and address for such branches
L (i) Is the custodian of the scheme assets registered under the Capital Markets Authority? YES/NO
(ii) |
If the custodian is registered by any other authority provide the following |
Full Name
Physical Address
Building
Road
Town
Postal Address
Telephone Fax
(iii) |
State in whose name the title documents for the assets of the scheme are registered? |
(iv) |
Give full details of the person who keeps scheme's assets and documents |
Full Name
Physical Address
Building..................... Road
Town
Postal Address
Telephone ................... Fax
|
PART II - PARTICULARS OF SPONSOR(S)
Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A Name of Sponsor(s)
B Physical Address
Building ....................Road
Town
Postal Address .......... Telephone ............. Fax/Email
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
D Number of members in service of the sponsor
Please attach copies of the following
(ii) |
Latest actuarial report |
(iii) |
Latest audited or management accounts |
(iv) |
An actuarial certificate certifying the design and financial viability of the scheme (if applicable) |
(v) |
For insured schemes a copy of the insurance policy document and a copy of the latest fund value statement and revenue account |
(vi) |
For schemes with funds invested by an asset manager firm a copy of the latest scheme fund investment report and revenue account |
(vii) |
Fund management agreement(s) (where applicable) |
I hereby declare that the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief Any alterations in particulars states herein or in the said documents will be promptly communicated to the Authority within a period not later than three months from the date of alteration
Signed on this ................ day of ............
Full name
Designation
Chairman/Secretary
Authorised signature of Applicant
APPENDIX A
PARTICULARS OF BOARD OF TRUSTEES
Name of Scheme
Trustees
|
Citizenship
|
Residential Address
|
Occupation
|
Date of Appointment
|
Whom do the Trustees represent in the Board
|
|
|
|
|
|
|
State against each Trustee whether they have been convicted of a criminal offence giving the date and particulars of the offence
APPENDIX B
PARTICULARS OF SENIOR MANAGEMENT OF THE FUND MANAGER
(Complete this form for each fund manager where applicable)
PARTICULARS OF SENIOR MANAGEMENT OF THE FUND MANAGER
(Complete this form for each fund manager where applicable)
Name of Scheme
Name of Fund Manager
Is the Fund Manager Registered under the Capital Markets Authority Act/Insurance Act?
Income Tax PIN Number
Full Name
|
Designation
|
Nationality
|
Age
|
Postal Address
|
Date of appointment
|
Experience (No of years)
|
Academic and professional qualification
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
If any of the officers has been convicted of a criminal offence please give the name of the officer the date and particulars of the offence
* (The Chief Executive and his core team)
APPENDIX C
PARTICULARS OF AUDITORS LEGAL ADVISORS ACTUARIES ADMINISTRATORS AND CUSTODIANS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Postal/Telephone or Fax Address
|
Professional body to which Partners are members
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Custodians
|
|
|
|
|
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
APPENDIX D1
LIST OF INVESTMENT PORTFOLIO
Name of Scheme
Income Tax PIN Number
|
|
|
AMOUNT IN KSH
|
|
|
|
|
|
INVESTMENTS
|
Original Cost
|
%
|
Book Value
|
%
|
Market Value
|
%
|
Date of valuation
|
Basis of Valuation
|
(a) Real Estate*i) Land (underdeveloped)ii) Residentialiii) Commercialiv) Agriculturalv) Any other(b) Quoted Equity+i) Agriculturalii) Commercial and alliediii) Financial & Investment(c) Unquoted Equity+i) Agriculturalii) Commercial & Alliediii) Financial & investmentiv) Industrial & alliedv) Others
|
|
|
|
|
|
|
|
|
(Provide on a separate paper a list of land reference title numbers in which scheme funds are invested)
+(Provide on a separate paper a list of companies in which investments are held)
APPENDIX D1 (CONTD)
(d) Government Paperi) Bondsii) Stockiii) Treasury Billsiv) Any other (specify)
|
|
|
|
|
|
|
|
|
(e) Cash & Deposits in Banks (State the name(s) of the Banks)
|
|
|
|
|
|
|
|
|
(f) Offshore investment
|
|
|
|
|
|
|
|
|
(g) Other Specify
|
|
|
|
|
|
|
|
|
TOTAL
|
|
100%
|
|
100%
|
|
100%
|
|
|
APPENDIX D2
LIST OF INVESTMENT PORTFOLIO
Name of Insurance Company/Bank/Asset Management
Income Tax PIN Number
|
|
|
|
AMOUNT IN KSH
|
|
|
|
|
INVESTMENTS
|
Original Cost
|
%
|
Book Value
|
%
|
Market Value
|
%
|
Date of Valuation
|
Basis of Valuation
|
(h) Real Estate*vi) Land (underdeveloped)vii) Residentialviii) Commercialix) Agriculturalx) Any other(i) Quoted Equity+vi) Agriculturalvii) Commercial and alliedviii) Financial & Investmentix) Industrial and alliedx) Others(j) Unquoted Equity+v) Agriculturalvi) Commercial & alliedvii) Financial & investmentviii) Industrial & allied(k) Government Paperv) Bondsvi) Stockvii) Treasury Billsviii) Any other (specify)(l) Cash & Deposits in Banks (State the name(s) of the Banks)(m) Offshore investments(n) Other Specify
|
|
|
|
|
|
|
|
|
TOTAL
|
|
100%
|
|
100%
|
|
|
|
|
*(Provide on a separate paper a list of land reference title numbers in which scheme funds are invested)
+(Provide on a separate paper a list of companies in which investments are held)
NOTES TO REGISTRATION APPLICATION FORM A4
The following words and phrases as used in the application form have the following respective meanings
(1) Actuarial liabilities
A debt or an obligation of a retirement benefits scheme arrived at using actuarial principles and assumptions
(2) Administrator
A person* charged with the responsibility of the day-to-day management of a scheme such as keeping records paying benefits to an providing members with information relating to their benefits
(3) Banks
Bank of financial institution licensed under the Banking Act and in which schemes' accounts are operated or held
(4) Commuted Payment
The whole or part of a pension entitlement paid to a member on retirement subject to scheme rules and/or Income Tax Regulations
(5) Contribution Formula
The rate(s) of contribution to the fund by members and/or sponsors
(6) Contributory Scheme
(i) |
A retirement benefits scheme in which both the sponsor(s) and the members contribute to the fund |
(ii) Non-contributory Scheme
A retirement benefit scheme in which only the sponsor(s) contributes to the fund
(6) Custodian
A person* who has custody of schemes' assets including cash and title documents as an agent of the scheme
(8) Defined Benefit Scheme
(i) |
A scheme in which benefits to be provided or paid are specific based on a specified criteria such as service, earnings etc. |
(ii) Deferred Contribution (money purchase) Scheme
A scheme which specified contributions to be made whether by employer and/or employee. The accumulated contributions and interest earned determine the value of the benefit
(9) Financial Year
Financial year of the scheme
(10) Fund Manager
A person charged with the responsibility of investing scheme funds
(11) Lump-sum
Full and final payment of retirement benefit upon cessation of employment on attaining the normal retirement age
(12) (i) Open Scheme
A running scheme which is open to new members to join
(ii) Paid up Scheme
A scheme where contributions to the scheme have ceased eg due to winding up, merger/acquisition of sponsor(s)
(iii) Closed Scheme
A scheme which is closed to new members but which otherwise functions as a normal scheme for its continuing members
(13) Scheme
Any scheme or arrangement (other than a contract for life assurance) whether established by a written law for the time being in force or by any other instrument, under which persons are entitled to benefits in the form of payments, determined by age, length of service, amount of earnings or otherwise and payable primarily upon the retirement, or upon death, termination of service, or upon the occurrence of such other even as may be specified in such written law or other instrument
(14) (i) Vested Benefit
Any accrued benefit to which a member would be immediately entitled to on withdrawal from service of sponsor, from the scheme or at retirement
(ii) Vesting Formula
The method of determining the benefits to be vested
* A person includes a body corporate or a company
FORM A5
((r. 8)
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A NEW OCCUPATIONAL
RETIREMENT BENEFITS SCHEME
PART I - DETAILS OF PROPOSED SCHEME
(ii) |
Income Tax PIN Number |
B Provide the following particulars regarding the proposed scheme
(i) |
Is it a provident or pension fund? |
(ii) |
State whether the scheme is a defined contribution or a defined benefit scheme |
If other specify
C Provide the following information regarding the proposed scheme
(i) |
Proposed number of members of the scheme |
(ii) |
Number of the total permanent workforce of the sponsoring employer(s) |
(iii) |
Is membership of the scheme proposed to be compulsory or voluntary |
(iv) |
Proposed scheme's vesting formula |
D Where applicable state the contribution formula for the employee and the employer
Employee
Employer
E Provide the following particulars on the proposed scheme
i) Registered office
Building
Road
Postal Address
Telephone
Telex
Fax/Email
ii) Is the scheme established under an irrevocable trust? YES/NO
If no, state the basis of establishment
iii) Is the scheme registered under the Income Tax (Retirement Benefits Scheme) Rules? YES/NO
If yes state the Income Tax Reference Number
Provide the following details in the appendices
i) Members of the Board of Tmstees (Appendix A)
ii) Auditors, Legal Advisors Actuary Managers Custodian and Admmistrators (Appendix B)
PART II - PARTICULARS OF SPONSOR(S)
(Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A Name of Sponsor(s)
B Physical Address
Building Road
Town
Postal Address Telephone Fax/Email
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
D Number of members in service of the sponsor
Please attach copies of the following
(viii) |
An actuarial report certifying the design and financial viability of such proposed scheme |
(ix) |
Schedule of the rates of contributions to be payable to the scheme |
I hereby declare that section 26 of the Act has been complied with and the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of the alteration
Signed on this day of
Signature of Applicant
Full name
Designation
APPENDIX A
PARTICULARS OF PROPOSED BOARD OF TRUSTEES
Name of Scheme
Trustees (Full Name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
Representation in Board (employer or employee or independent)
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF PROPOSED AUDITORS LEGAL ADVISORS ACTUARIES MANAGERS CUSTODIANS AND ADMINISTRATORS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Address/Telephone or Email
|
Professional body to which Partner/company are member
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
Custodian
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Managers
|
|
|
|
|
|
(s. 23(4))
FORM C3
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
This is to certify that ..........................(scheme) is registered as a retirement benefits scheme subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this ..... day of ..................
Retirement Benefits Authority
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
This is to certify that .................... (scheme) is registered as a retirement benefits scheme subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this ...... day of .............
Retirement Benefits Authority
(S. 27(2)
FORM N1
NOTICE OF REFUSAL TO REGISTER A CUSTODIAN, MANAGER OR SCHEME
To
RE
TAKE NOTICE that upon consideration of your application for registration as a custodian/ manager/retirement benefits scheme* in accordance with the provisions of the Retirement Benefits Act and the regulations made thereunder, the Authority has found your application unsuccessful and consequently refused to register you due to the following reasons -
Yours faithfully,
Chief Executive Officer
*Delete whichever is inapplicable
(S. 28(5))
FORM N2
NOTICE OF INTENTION TO DEREGISTER A CUSTODIAN MANAGER OR SCHEME
To
RE
TAKE NOTICE that the Authority intends to deregister you on the following reasons-
TAKE FURTHER NOTICE that you may make your representations in writing to the Authority in regard to the said intention within the next twenty-eight (28) days from the date hereof which representations the Authority shall consider in accordance with the provisions of the Retirement Benefits Act and the regulations made thereunder before finally making its decision on the said intended deregistration
Yours faithfully,
Chief Executive Officer
cc Scheme
Manager
Sponsor
(S. 44)
FORM N3
NOTICE TO A CUSTODIAN, MANAGER OR SCHEME REQUIRING COMPLIANCE OF DIRECTIONS
To
RE
TAKE NOTICE that pursuant to an inspection made and report thereof written and furnished on the Authority, particular matters arise out of the said report which require urgent correction Consequently the Authority hereby requires your compliance of the following directions
TAKE FURTHER NOTICE that you are required to comply with the said directions within the next ......... days from the date hereof or by the ........... day of ........
Yours faithfully
Chief Executive Officer
FORM R1
((r. 13)
RETURN ON QUARTERLY RECORD OF CONTRIBUTIONS FOR THE QUARTER ENDING
3. |
Contribution remittance during the quarter ending of
(a) |
Total Contribution received Kshs
|
(b) |
Unremitted contributions Kshs
|
|
4. |
Total contributions which have not been remitted for a period of more than twelve months from the date they became due Kshs
|
5. |
Total number of active members in service
Date this........day of...........
Signature of Trustee/Administrator
FORM R2
(r. 14)
|
RETURN ON QUARTERLY RECORD OF CONTRIBUTIONS
3. |
Contribution remittance during the quarter ending
(a) |
(i) |
members' contributions Kshs |
(ii) |
sponsor's contributions received Kshs |
(iii) |
total contributions received Kshs |
|
(b) |
(ii) |
by the sponsors Kshs |
(iii) |
total unremitted contributions Kshs |
|
(c) |
Total contributions which have not been remitted for a period of more than twelve months from the date they became due shs
|
|
4. |
Total number of active members in service
Date this day of
Signature of Trustee/Administrator
TABLE AR 1
r 15
|
CONTENTS OF AN ACTUARIAL VALUATION REPORT
An actuarial valuation report shall include where applicable, the following particulars
(1) |
The dates on which the valuation and the previous valuation were conducted
|
(2) |
The objectives of the actuarial valuation
|
(3) |
A summary of the benefits and contribution rates used in the actuarial valuation with any comments on the benefit structure and design if appropriate
|
(4) |
The number of persons in respect of whom liabilities have been calculated subdivided into active members deferred pensioners and vested pensioners with their corresponding annual pensionable emoluments annual deferred pensions and annual vested pensions
|
(5) |
A consolidated income statement showing cash flows since previous actuarial valuation
|
(6) |
(i) |
A description of the classes of assets held by the scheme unless such a breakdown of assets'is not possible (e.g with investments in assurance policies) in which case a description of the nature of the policy should be given |
(ii) |
The value of the net assets of the scheme after deducting current liabilities and any liability arising from the pledge or any other encumbrance of the assets of the fund together with full particulars of such deductions |
(iii) |
The actuarial value of these net assets for the purposes of a comparison with the scheme s accrued liabilities |
|
(7) |
A description of the basis employed by the actuary in calculating the actuarial value of each of the various classes of assets together with adequate particulars for each basis
|
(8) |
The accrued liabilities of the scheme which for the purpose of this clause shall include
(i) |
The actuarial liability in respect of past service benefits of active members with due allowance for future salary increase and increase in benefits |
(ii) |
Actuarial liabilities in respect of benefits payable to current and deferred pensioners with due allowance for any increases |
(iii) |
Any other accrued actuarial liability |
|
(9) |
A description of the basis employed m calculating the actuarial value of the accrued liabilities together with adequate particulars of the basis
|
(10) |
A comparison of the actuarial value of assets with the accrued liabilities showing the resultant surplus or deficiency and the percentage of assets to liabilities
|
(11) |
In the case of an actuarial deficiency or surplus
i) the causes or probable causes thereof
ii) the measures taken or recommended to eluninate any deficiency
iii) the measures taken or recommended to normalise any surplus
|
(12) |
A description of all relevant developments and an analysis of the financial progress of the scheme since the previous statutory actuarial valuation
|
(13) |
A comparison of recommended future contribution rates with those obtaining immediately before the valuation and adequacy of the sponsor's contribution rate and the effects thereof
|
(14) |
Any comments on the suitability of the scheme fund investments in relation to the liabilities
|
(15) |
Such other particulars as the Actuary may deem relevant for the purposes of these regulations
|
(16) |
The Actuary s qualifications and the capacity in which he has signed the report
TABLE AR 2
(r. 16)
|
CONTENTS OF AN ACTUARIAL REVIEW REPORT
An actuarial review report shall include where applicable the following particulars
(1) |
The dates on which the review and the previous review were conducted
|
(2) |
The objectives of the actuarial review
|
(3) |
A summary of the benefits and contribution rates used m the actuarial review including a statement whether the expenses and premiums paid tor the insurance of death and disability premiums are included within the defined contribution paid m addition borne out of investment returns prior to distribution to members and/or borne out of reserve accounts
|
(4) |
A summary of the membership of the scheme subdivided into active members deferred members and vested members with their corresponding annual pensionable emoluments annual deferred benefits and annual vested benefits
|
(5) |
A consolidated income statement showing cashflows since the previous actuarial review
|
(6) |
(i) |
A description of the classes of assets held by the scheme unless such a breakdown of assets is not possible (e g with investments in assurance policies) in which case a description of the nature of the policy should be given |
(ii) |
The value of the net assets of the scheme after deducting current liabilities and any liability arising from the pledge or any other encumbrance of the assets of the fund together with full particulars of such deductions |
(iii) |
The actuarial value of the net assets for the purposes of a comparison with the scheme s accrued liabilities and where the actuarial value differs from the market value of the assets the market value of the assets should also be stated |
|
(7) |
A description of the basis employed by the actuary in calculating the actuarial value of each of the various classes of assets together with adequate particulars for each basis
|
(8) |
The accrued liabilities of the scheme which for the purpose of this clause shall include
(i) |
The value of members' individual accounts |
(ii) |
Any reserve accounts set up to meet liabilities |
(iii) |
Actuarial liabilities in respect of benefits payable to current and deferred pensions with due allowance for any increases |
(iv) |
Any other accrued actuarial liability |
Where the scheme is liable for payment of pensions the actuary should comply with the Fifth Schedule
|
(9) |
A description of the basis employed in calculating the actuarial value of the accrued liabilities together with adequate particulars of the basis. In particular
(a) |
A statement of how members individual liabilities have been determined
|
(b) |
A statement of the types and extent of reserve accounts held their intended use and adequacy
|
(c) |
An analysis of the rates of investment return and expenses including premiums paid for death and disability benefits acccrued to individual members accounts across the period from the previous review
|
(d) |
The appropriateness of the methods used tto distribute investment returns to individual members accounts and the various reserves of the scheme Comments on the equity of he distribution method where this differs between category of members
|
(e) |
Treatment of strains and surpluses and whether distributed to members' accounts or borne by one or more reserve accounts.
|
|
(10) |
A comparison of the actuarial value of assets with the accrued liabilities showing the resultant surplus or deficiency and the percentage of assets to liabilities
(i) |
Where an mvestment reserve is used to hold all or a portion of the difference between the market value of the assets and the value of the members' mdividual accounts plus any reserve accounts set up to meet liabilities the actuary should comment on the intended future use of such an mvestmem reserve and its adequacy for this purpose |
(ii) |
Where the actuary has placed an actuarial value on the assets which is greater than the market value and there are not sufficient free assets available in other reserve accounts to cover the difference the actuary must comment on the steps that should be taken by the trustees if market values do not mcrease withm a reasonable period after the valuation date to match or exceed the actuarial value of the assets |
|
(11) |
A description of all relevant developments and an analysis of the financial progress of the scheme smce the previous statutory actuarial review
|
(12) |
Comment on the current and expected future portion of the contribution which is being saved towards retirement and other funded benefits
|
(13) |
Comments on the appropriateness of the investment policy being followed and the quality of the mvestments m relation to the scheme s liabilities taking particular account of the method used to accrue investment returns to individual member accounts and the communication of the investment risk to the member
|
(14) |
Where future benefits have been projected in statements given to members comments on the adequacy and sustainability of the assumptions underlying the projection covering in particular the contribution rates expenses (including premiums paid for the Insurance of death and disability risks) investment return and salary increases where appropriate
|
(15) |
Such other particulars as the actuary may deem relevant for the purposes of these regulations
|
(16) |
The actuary's qualifications and the capacity in which he has signed the report
FORM C4
(r. 17)
|
CERTICATE BY THE ACTUARY IN SUPPORT OF AN APPLICATION FOR EXEMPTION
In terms of Regulation 31(1)(C)(iii) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations
Name of the scheme
I have Scrutinised
(a) |
the rules and the method of operation of the scheme since the issue of the previous certificate
|
(b) |
a sample explanatory booklet given to members, and
|
(c) |
a sample of an individual member's benefit statement
|
In respect of the period smce the issue of the previous certificate
(a) |
The method used to allocate investment returns to individual account has been as follows
|
(b) |
Expenses (including the premiums paid for the msurance of death and disability risks) have been handled as follows
|
(c) |
Members of the scheme were/were not (delete whichever is not applicable)
|
Provided with projections of their expected ultimate benefits If they were provided with such projections, the basis of such projections was/was not approved by an actuary (delete whichever is not applicable)
(d) |
All risk benefits fallmg due were fully covered by insurance or reinsurance
|
(e) |
All pension payments fallmg due were fully recovered by life office annuities
|
(f) |
The assets of the fund at all time adequately matched its liabilities
|
Having taken account of the manner in which expenses, including the premiums paid for the insurance of death and disability risks investment returns and any surpluses or stains will be distributed between members in future, I am satisfied that
(i) |
all benefits, other than those fully secured by an insurer are limited in value to the contributions, net of expenses including the premiums paid for the msurance of death and disability risks, accumulated with investments return as determine by the person managing the business of the scheme, |
(ii) |
all periodic retirement benefit payments will be fully secured by the purchase of annuities from an insurer, |
(iii) |
any surplus or strains will be distributed amongst members such that the value of the accmed liabilities of the scheme will not exceed the market value of the assets of the scheme Such method of distribution of surpluses or strains is equitable between classes of member and by duration of membership, is consistent with the nature of the surpluses or strains and will not conflict with the reasonable benefit expectations of member. |
In my opinion continued exemption in terms of regulation 34(7) is warranted
The certificate should state the actuary s qualification and capacity in which he has signed the report
Notes
(1) |
Where the actuary is unable to made the statements above without qualification, but feels that the refusal of exemption would be unduly harsh, the actuary must qualify the statement above where appropriate and give reasons why exemption should still be granted
|
(2) |
The actuary may add any other matters relevant to the principles upon which exemption is sought
TABLE G
(r. 18)
|
Item
|
Column 1
|
Column 2
|
|
Categories of Assets
|
Maximum percentage of aggregate market value of total assets of scheme or pooled fund
|
1
|
Cash and Demand Deposits in institutions licensed under the Banking Act of the Republic of Kenya
|
5%
|
2
|
Fixed Deposits Time Deposits and Certificates of Deposits in institutions licensed under the Banking Act of the Republic of Kenya
|
30%
|
3
|
Commercial Paper Corporate Bonds Mortgage Bonds and loan stocks approved by the Capital Markets Authority and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
30%
|
4
|
Kenya Government Securities and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
70%
|
5
|
Preference shares and ordinary shares of companies quoted in a stock exchange in Kenya Uganda or Tanzania and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
70%
|
6
|
Unquoted shares of companies incorporated in Kenya and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
5%
|
7
|
Offshore investments in bank deposits government securities quoted equities and rated Corporate Bonds and offshore collective investment schemes reflecting these assets
|
15%
|
8
|
Immovable property in Kenya and units in property Unit Trust Schemes incorporated in Kenya and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
30%
|
9
|
Guaranteed Funds
|
100%
|
|
Any other assets
|
5%
|
TABLE L
(r. 19)
LEVY
|
|
Column 1
|
Column 2
|
Size of Scheme Fund as indicated in latest Audited Accounts (Kenya Shillings)
|
**Annual Levy Rate -Percentage of Fund**
|
Upto 500 million
|
0.2%
|
More than 500 million but not exceeding 1,000 million
|
0.15%
|
More than 1,000 million but not exceeding 5,000 million
|
0.1%
|
More than 5,000 million
|
0.05%
|
TABLE S
r. 20
ILLUSTRATIVE FORMAT OF ANNUAL FINANCIAL REPORT
Fund Account of the XYZ Retirement Benefits Scheme for the year ended June 30, 1999
Notes to the financial statements
1 Basis of preparation
The financial statement s have been prepared in accordance with the Retirement Benefits Act 1997 as amended and with the guidelines set out in the Accounting Guideline Financial Reports of Retirement Benefit Schemes
The financial statements summarise the transactions of the scheme and deal with the net assets at the disposal of the trustees They do not take account of obligations to pay pensions and benefits which fall due after the end of the scheme year The actuarial position of the scheme which does take account of such obligations Is dealt with in the statement(s) by the actuary and these financial statements should be read in conjunction with it (them)
2. |
Accounting Policies (define)
*It would be helpful for the note to the financial statements to explain why and for how long special contributions are being paid
FORM C5
(r. 21)
|
I (Chairman Board of Trustees/authorised trustee)
Being a trustee of (Name and address of scheme)
hereby do declare that to the best of my knowledge and belief the information furnished to the Actuary for the purpose of the Actuanal valuation was correct and complete in every material respect and that a copy of the valuation report has been sent to the sponsor
of the scheme
Date
Signature
SECOND SCHEDULE
[LN 80 of 2002, r. 2, LN 101 of 2002, r. 3.]
|
ITEM
|
KSHS
|
1
|
Annual registration of a manager
|
50,000 00
|
2
|
Annual registration of a custodian
|
50,000 00
|
THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
1. |
These Regulations may be cited as the Retirement Benefits (Forms and Fees) Regulations, 2000.
|
2. |
Application for registration as a custodian in accordance with section 23 (1) of the Act shall be in Form A1 set out in the First Schedule to these Regulations.
|
3. |
The certificate of registration to be issued by the Authority in accordance with section 23 (4) of the Act shall be in Form C1 set out in the First Schedule to these Regulations.
|
4. |
Application for registration as a manager in accordance with section 23(1) of the Act shall be in Form A2 set out in the First Schedule to these Regulations.
|
5. |
The certificate of registration to be issued by the Authority in accordance with section 23(4) of the Act shall be in Form C2 set out in the First Schedule to these Regulations.
|
6. |
Application for registration of an Individual Retirement Benefits Scheme in accordance with section 23(1) of the Act and regulation 5(1) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations shall be in Form A3 set out in the First Schedule to these Regulations.
|
7. |
Application for registration of an existing Occupational Retirement Benefits Scheme in accordance with section 23(1) of the Act and regulation 4(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form A4 set out in the First Schedule to these Regulations.
|
8. |
Application for registration of a new Occupational Retirements Benefits Scheme in accordance with section 23(1) of the Act and regulation 4(1) of Retirement Benefits (Occupational Retirement Benefit Schemes) Regulations shall be in Form A5 set out in the First Schedule to these Regulations.
|
9. |
The certificate of registration of a scheme to be issued by the Authority in accordance with section 23(4) of the Act shall be in Form C3 set out in the First Schedule to these Regulations.
|
10. |
Notice of refusal to register a custodian, manager or scheme to be issued by the Authority in accordance with section 27(2) of the Act shall be in Form N1 set out in the First Schedule to these Regulations.
|
11. |
Notice of intention to deregister a custodian, manager or scheme to be issued by the Authority in accordance with section 28(5) of the Act shall be in Form N2 set out in the First Schedule to these Regulations.
|
12. |
Notice to a custodian, manager or scheme requiring compliance with the directions of the Authority in accordance with section 44 of the Act shall be in Form N3 set out in the First Schedule to these Regulations.
|
13. |
A return on the quarterly record of contributions for an Individual Retirement Benefits Scheme in accordance with regulation 15 of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations shall be in Form R1 set out in the First Schedule to these Regulations.
|
14. |
A return on the quarterly record of contribution for an Occupational Retirement Benefits Scheme in accordance with regulation 15 of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form R2 set out in the First Schedule to these Regulations.
|
15. |
An actuarial valuation report to be submitted to the Authority in accordance with section 35 of the Act and regulation 5(2) of the Retirement Benefits (Transitional) Regulations shall be in the form of Table AR 1 set out in the First Schedule to these Regulations.
|
16. |
An actuarial review report to be submitted to the Authority in accordance with section 35 of the Act and regulation 6(2) of the Retirement Benefits (Transitional) Regulations shall be in the form of Table AR 2 set out in the First Schedule to these Regulations.
|
17. |
The certificate by an actuary to exempt a scheme from review in accordance with regulation 31(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form C4 set out in the First Schedule to these Regulations.
|
18. |
The investment guidelines prescribed by the Authority in accordance with section 38(1)(b) of the Act, regulation 31(1) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 38(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations are specified in Table G set out in the First Schedule to these Regulations.
|
19. |
The levy to be remitted to the Authority in accordance with section 16 of the Act, regulation 39(3) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations and regulation 32(3) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations is specified in Table L set out in the First Schedule to these Regulations.
|
20. |
The annual report on the income and expenditure account and the statement of assets and liabilities of a scheme required to be submitted to the Authority in accordance with section 34 of the Act, regulation 23 (2) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 30 (2) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be as specified in the specimen annual report in Table S set out in the First Schedule to these Regulations.
|
21. |
The certification by trustees in accordance with regulation 26(2) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 31(6) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form C5 set out in the First Schedule to these Regulations.
|
22. |
The fees set out in the Second Schedule to these Regulations shall be payable in respect of the matters set out therein.
|
FIRST SCHEDULE
(FORMS)
FORM A1
[r. 2, LN 101 of 2002, r. 2, LN 11 of 2003, r. 2(a).]
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A CUSTODIAN
Provide the following Particulars
A GENERAL
i) Name of Custodian
ii) Registered office
Building
Road
Town
iii) Postal Address
Telephone
Fax/email
iv) Date of incorporation
Certificate of incorporation No.
Country of incorporation
v) Income Tax Personal Identification Number
vi) Income Tax Reference Number
MANAGEMENT
i) Members of the Board of Directors (Appendix A)
ii) Chief Executive, Company Secretary and Heads of Departments (Appendix B)
iii) Bankers, Auditors and Legal Advisors (Appendix C)
SHARE CAPITAL
Types of shares
|
No of shares
|
Nominal Value (Kshs)
|
Total Value (Kshs)
|
|
|
|
|
|
|
Total
|
|
No of share and holding
|
No of share holders
|
No of shares
|
Nominal Value (Kshs)
|
Total amount (Kshs)
|
% of total
|
(a) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(b) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(c) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
D BUSINESS PARTICULARS
(i) |
State briefly the main object of the custodian |
(ii) |
State date of last Annual General meeting |
(iii) |
List the retirement benefit schemes the custodian has offered custodial services for within the period of three years ending the date of application |
(In case of insufficient space provide separate attachment)
E ATTACHMENTS
Please attach certified copies of the following
(i) |
Latest audited report and accounts |
(ii) |
Certificate of incorporation |
(iii) |
CMA Registration Certificate (if registered by the Capital Markets Authority); |
(iv) |
Memorandum and Articles of Association |
I hereby declare section 25A of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration
Signed on this ............... day of .........
Chief Executive/Secretary
Full Name
Designation
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the custodian ..............................
Director(full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
No. of shares held
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE CUSTODIAN
Name of custodian ..............................
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS LEGAL ADVISORS AND BANKERS
Name of custodian
|
Name of firm/institution
|
Income Tax PIN
|
Postal Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisor
|
|
|
|
|
|
S. 23(4)
FORM C1
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A CUSTODIAN
This is to certify that.............. (custodian) is registered as a Custodian of retirement benefits schemes funds subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this.......day of...........
Chief Executive Officer
Retirement Benefits Authority
FORM A2
((r. 4)
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A MANAGER
Provide the following particulars-
A GENERAL
i) Name of manager
ii) Registered office
Building
Road
Town
iii) Postal Address
Telephone Fax/Email
Telex
B MANAGEMENT
i) Members of the Board of Directors (Appendix A)
ii) Chief Executive Company Secretary and Heads of Departments (Appendix B)
iii) Bankers Auditors and Legal Advisors (Appendix C)
iv) Date of incorporation certificate of incorporation no
v) Income Tax Personal Identification Number
vi) Income Tax Reference Number
C SHARE CAPITAL
i) Authorised capital
Types of shares
|
Number of shares
|
Nominal value (Kshs)
|
Total value (Kshs)
|
|
|
|
|
|
|
Total
|
|
Paid up capital
Type of share and holding
|
Number of shareholders
|
Number of shares
|
Nominal value (Kshs)
|
Total Amount (Kshs)
|
% of total
|
a) sharesLocalForeignTotal
|
|
|
|
|
|
b) SharesLocalForeignTotal
|
|
|
|
|
|
c) sharesLocalForeignTotal
|
|
|
|
|
|
TOTAL
|
|
|
|
|
|
D BUSINESS PARTICULARS
(i) |
State briefly the main object of the manager |
(ii) |
State date of last Annual General meeting |
(iii) |
List the retirement benefit schemes the manager has managed their funds within the period of three years ending as at the date of application (Incase of insufficient space provide separate attachment) |
E ATTACHMENTS
Please attach certified copies of the following
i) Latest audited report and accounts
ii) Certificate of incorporation
iii) CMA registration certificate (if registered by the Capital Markets Authority
I hereby declare section 25 of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration
Signed on this ............ day of........
Chief Executive/Secretary
Full Name
Designation
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the Manager
Director (full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
No of shares held
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE MANAGER
Name of Managers
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS, LEGAL ADVISORS AND BANKERS
Name of Manager
|
Name of firm/institution
|
Income Tax PIN
|
Postal Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
FORM C2
(s. 23(4))
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A MANAGER
This is to certify that ............................... (manager) is registered and authorised to manage retirement benefit schemes fund subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this...........day of..................
Retirement Benefits Authority
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF AN INDIVIDUAL
RETIREMENT BENEFITS SCHEME
PART I - DETAILS OF THE SCHEME
(ii) |
Income Tax PIN Number |
B Provide the following information regarding the proposed scheme
(i) |
Proposed number of members |
(ii) |
Registered office of the scheme |
Building
Road
Postal Address
Telephone .......... Address ...........
Telex .............. Fax ...............
Email
(iii) |
Is the scheme registered under the Income Tax (Retirement Benefit) Rules? YES/NO |
If yes, state the Income Tax Reference Number
C Provide the following details in the appendices
(i) |
Directors of the Trust corporation or institution rendering trust services (Appendix A) |
(ii) |
Auditors, Legal Advisors Actuary, Managers, Custodians and Administrators (if any)(Appendix B) partners |
(iii) |
Directors or partners of the sponsor (Appendix "c") |
PART II - PARTICULARS OF TRUSTEES
A Name of trustees
B Physical Address
Building .................. Road ..............
Town ..........................................
Postal Address ....... Telephone ....... Fax .....
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
(iii) |
Certificate of Incorporation number |
D Has the trust corporation or the institution rendering trust services previously been convicted of a criminal offence with a sentence of a period of six months or more?
PART III-PARTICULARS OF SPONSOR
(Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A (i) Name of sponsor
(ii) |
If a company, certificate of incorporation number |
(iii) |
If not a company state the number of the certification of registration under the Business |
Names Act
B Physical Address
Building ......................... Road
Town
Telephone
E-mail/fax Nos
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
Please attach copies of the following
(ii) |
Certificate of incorporation of the trust corporation |
(iii) |
Latest audited report and accounts of the trust corporation |
(iv) |
An actuarial certificate certifying the design and financial viability of the scheme |
(v) |
A feasibility study on a proposed scheme |
1. |
certificate of incorporation of the sponsor, or
|
2. |
certificate of registration as a Business Name of sponsor
I hereby declare that section 26 of the Act has been complied with the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowlege and belief. Any alterations in particulars stated here in or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of the alteration.
Signed on this ................... day of ........
Signature of Applicant
Full Name
Designation
APPENDIX A
|
PARTICULARS OF DIRECTORS OF TRUST CORPORATION
Name of Trust corporation
Name of Director
|
Citizenship
|
Address/Tel/Fax or E mail
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF AUDITORS LEGAL ADVISORS ACTUARIES ADMINISTRATORS MANAGER AND CUSTODIANS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Address Telephone Fax or E mail
|
Professional body to which Partners are members
|
Date of appointment
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
Auditors
|
|
|
|
|
|
Custodians
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Manager
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF DIRECTORS OR PARTNERS OF A SPONSOR
Name of Sponsor
Name of Directors/Partners*
|
Citizenship
|
Address/Tel/Fax or E mail
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
|
|
|
|
|
*Delete as appropriate
FORM A4 (r. 7)
RETIREMENT BENEFITS AUTHORITY
REGISTRATION OF EXISTING SCHEMES
APPLICATION FOR THE PURPOSE OF REGISTRATION UNDER S23(2) OF THE
RETIREMENT BENEFITS ACT, 1997
Read attached notes before completing the form)
PART I - DETAILS OF THE SCHEME
(ii) |
Income Tax PIN Number |
B Any other names under which the scheme has been known previously
C Any other names under which the scheme has been known together with the names of schemes which have in whole or part been merged with, or replaced by the scheme in the past five years
D Provide the following particulars regarding the scheme
(i) |
Is it a provident or pension fund? |
(ii) |
Is it an individual based? YES/NO |
(iii) |
Is it an employee based? YES/NO |
(iv) |
Is the scheme contributory or non contributory? |
(vi) |
What is the current status of the scheme? |
(1) |
Is it an open scheme? YES/NO
|
(2) |
Is it a paid up scheme? YES/NO
|
(3) |
Is it a closed scheme? YES/NO
|
(4) |
If other specify
(vii) |
State whether the scheme is a defined contribution or a defined benefit scheme
|
E (i) Give the following information as at the end of the last financial year from 19.... to 19 ....
|
(1) |
State the number if members of the scheme
|
(2) |
State the number of members of the scheme who were active members in service
|
(3) |
State the number of members in whom the scheme benefit have been fully vested
|
(4) |
State the scheme's vesting formula
|
(5) |
State the number of members who are drawing pension, if any
|
(6) |
State the number of members whose retirement benefits are deferred
|
(7) |
State the number of the total permanent workforce of the sponsoring employer(s)
|
(8) |
Is membership of the scheme compulsory or voluntary?
(ii) |
Do those permanent employees of the sponsoring employer(s) who are not members of the scheme belong to any other scheme? YES/NO |
If yes, give details of the scheme
Give the following information as at the end of the last financial year
from 19 ........... to .............. 19
(i) |
Where applicable state the contribution formula for the employee and the employer, and in the case of an individual based scheme the individual contribution formula |
Employee
Employer
Individual contribution
(ii) |
State the amount contributed |
Employee's contributions
Kshs
Individual's contribution
Kshs
(iii) |
State the total benefits as follows |
Lumpsum payments Kshs
Commuted payments Kshs
Pension payments Kshs
Death benefits payments Kshs
Disability benefits payments Kshs
Deferred benefits
Other specify
(iv) |
(1) State the total value of the scheme fund Kshs
|
|
(2) |
State basis of valuation eg market value, historical cost etc
G (1) Provide the following particulars of the establishment of the scheme as follows
Country
Date of establishment
Registered office of the scheme
Building
Road
Postal Address
Telephone
Telex
Fax/Email
ii) Is the scheme established under an irrevocable trust? YES/NO
If no state the basis of establishment
iii) Is the scheme approved under the Income Tax (Retirement Benefits Scheme) Rules? YES/NO
If yes state the Income Tax Reference Number
H Provide details for the following
i) Members of the Board of Trustees (Appendix A)
ii) Fund manager, if any (Appendix B)
iii) Auditors, Legal Advisors Actuary, Managers Custodian and Administrators (Appendix C)
Please complete the tables in the above mentioned appendices)
I If the scheme does not engage the services of trustees a scheme administrator or fund manager, then provide the following particulars
(i) |
Who administers the scheme? |
(ii) |
Who makes decisions on the investment of the scheme funds? |
(iii) |
Are the scheme funds separated from those of the sponsor? Explain |
(iv) |
Are scheme funds or assets separated from those of the fund manager? YES/NO |
(v) |
Provide the list of investment portfolio as per the latest audited or management accounts for the period from ................ 19 ......... to .......... 19 ....... showing the cost, market and book values and the respective percentages in relation to the total fund of the scheme, as in appendices D1 and D2 annexed |
|
1. |
In case the assets of the scheme are managed by an Insurance Company/Bank/Asset Manager on a pooled basis such manager to complete Appendix D2
|
2. |
The said Manager in completing Appendix D2 to provide the total investments of the pool and submit on a separate list all the schemes which form the pool together with their respective shares of the pooled investments
(ii) |
Where applicable, state the ratio of fund assets in relation of actuarial liabilities as per the latest actuarial report dated |
K List all Bankers of scheme funds showing the branches and address for such branches
L (i) Is the custodian of the scheme assets registered under the Capital Markets Authority? YES/NO
(ii) |
If the custodian is registered by any other authority provide the following |
Full Name
Physical Address
Building
Road
Town
Postal Address
Telephone Fax
(iii) |
State in whose name the title documents for the assets of the scheme are registered? |
(iv) |
Give full details of the person who keeps scheme's assets and documents |
Full Name
Physical Address
Building..................... Road
Town
Postal Address
Telephone ................... Fax
|
PART II - PARTICULARS OF SPONSOR(S)
Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A Name of Sponsor(s)
B Physical Address
Building ....................Road
Town
Postal Address .......... Telephone ............. Fax/Email
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
D Number of members in service of the sponsor
Please attach copies of the following
(ii) |
Latest actuarial report |
(iii) |
Latest audited or management accounts |
(iv) |
An actuarial certificate certifying the design and financial viability of the scheme (if applicable) |
(v) |
For insured schemes a copy of the insurance policy document and a copy of the latest fund value statement and revenue account |
(vi) |
For schemes with funds invested by an asset manager firm a copy of the latest scheme fund investment report and revenue account |
(vii) |
Fund management agreement(s) (where applicable) |
I hereby declare that the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief Any alterations in particulars states herein or in the said documents will be promptly communicated to the Authority within a period not later than three months from the date of alteration
Signed on this ................ day of ............
Full name
Designation
Chairman/Secretary
Authorised signature of Applicant
APPENDIX A
PARTICULARS OF BOARD OF TRUSTEES
Name of Scheme
Trustees
|
Citizenship
|
Residential Address
|
Occupation
|
Date of Appointment
|
Whom do the Trustees represent in the Board
|
|
|
|
|
|
|
State against each Trustee whether they have been convicted of a criminal offence giving the date and particulars of the offence
APPENDIX B
PARTICULARS OF SENIOR MANAGEMENT OF THE FUND MANAGER
(Complete this form for each fund manager where applicable)
PARTICULARS OF SENIOR MANAGEMENT OF THE FUND MANAGER
(Complete this form for each fund manager where applicable)
Name of Scheme
Name of Fund Manager
Is the Fund Manager Registered under the Capital Markets Authority Act/Insurance Act?
Income Tax PIN Number
Full Name
|
Designation
|
Nationality
|
Age
|
Postal Address
|
Date of appointment
|
Experience (No of years)
|
Academic and professional qualification
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
If any of the officers has been convicted of a criminal offence please give the name of the officer the date and particulars of the offence
* (The Chief Executive and his core team)
APPENDIX C
PARTICULARS OF AUDITORS LEGAL ADVISORS ACTUARIES ADMINISTRATORS AND CUSTODIANS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Postal/Telephone or Fax Address
|
Professional body to which Partners are members
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Custodians
|
|
|
|
|
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
APPENDIX D1
LIST OF INVESTMENT PORTFOLIO
Name of Scheme
Income Tax PIN Number
|
|
|
AMOUNT IN KSH
|
|
|
|
|
|
INVESTMENTS
|
Original Cost
|
%
|
Book Value
|
%
|
Market Value
|
%
|
Date of valuation
|
Basis of Valuation
|
(a) Real Estate*i) Land (underdeveloped)ii) Residentialiii) Commercialiv) Agriculturalv) Any other(b) Quoted Equity+i) Agriculturalii) Commercial and alliediii) Financial & Investment(c) Unquoted Equity+i) Agriculturalii) Commercial & Alliediii) Financial & investmentiv) Industrial & alliedv) Others
|
|
|
|
|
|
|
|
|
(Provide on a separate paper a list of land reference title numbers in which scheme funds are invested)
+(Provide on a separate paper a list of companies in which investments are held)
APPENDIX D1 (CONTD)
(d) Government Paperi) Bondsii) Stockiii) Treasury Billsiv) Any other (specify)
|
|
|
|
|
|
|
|
|
(e) Cash & Deposits in Banks (State the name(s) of the Banks)
|
|
|
|
|
|
|
|
|
(f) Offshore investment
|
|
|
|
|
|
|
|
|
(g) Other Specify
|
|
|
|
|
|
|
|
|
TOTAL
|
|
100%
|
|
100%
|
|
100%
|
|
|
APPENDIX D2
LIST OF INVESTMENT PORTFOLIO
Name of Insurance Company/Bank/Asset Management
Income Tax PIN Number
|
|
|
|
AMOUNT IN KSH
|
|
|
|
|
INVESTMENTS
|
Original Cost
|
%
|
Book Value
|
%
|
Market Value
|
%
|
Date of Valuation
|
Basis of Valuation
|
(h) Real Estate*vi) Land (underdeveloped)vii) Residentialviii) Commercialix) Agriculturalx) Any other(i) Quoted Equity+vi) Agriculturalvii) Commercial and alliedviii) Financial & Investmentix) Industrial and alliedx) Others(j) Unquoted Equity+v) Agriculturalvi) Commercial & alliedvii) Financial & investmentviii) Industrial & allied(k) Government Paperv) Bondsvi) Stockvii) Treasury Billsviii) Any other (specify)(l) Cash & Deposits in Banks (State the name(s) of the Banks)(m) Offshore investments(n) Other Specify
|
|
|
|
|
|
|
|
|
TOTAL
|
|
100%
|
|
100%
|
|
|
|
|
*(Provide on a separate paper a list of land reference title numbers in which scheme funds are invested)
+(Provide on a separate paper a list of companies in which investments are held)
NOTES TO REGISTRATION APPLICATION FORM A4
The following words and phrases as used in the application form have the following respective meanings
(1) Actuarial liabilities
A debt or an obligation of a retirement benefits scheme arrived at using actuarial principles and assumptions
(2) Administrator
A person* charged with the responsibility of the day-to-day management of a scheme such as keeping records paying benefits to an providing members with information relating to their benefits
(3) Banks
Bank of financial institution licensed under the Banking Act and in which schemes' accounts are operated or held
(4) Commuted Payment
The whole or part of a pension entitlement paid to a member on retirement subject to scheme rules and/or Income Tax Regulations
(5) Contribution Formula
The rate(s) of contribution to the fund by members and/or sponsors
(6) Contributory Scheme
(i) |
A retirement benefits scheme in which both the sponsor(s) and the members contribute to the fund |
(ii) Non-contributory Scheme
A retirement benefit scheme in which only the sponsor(s) contributes to the fund
(6) Custodian
A person* who has custody of schemes' assets including cash and title documents as an agent of the scheme
(8) Defined Benefit Scheme
(i) |
A scheme in which benefits to be provided or paid are specific based on a specified criteria such as service, earnings etc. |
(ii) Deferred Contribution (money purchase) Scheme
A scheme which specified contributions to be made whether by employer and/or employee. The accumulated contributions and interest earned determine the value of the benefit
(9) Financial Year
Financial year of the scheme
(10) Fund Manager
A person charged with the responsibility of investing scheme funds
(11) Lump-sum
Full and final payment of retirement benefit upon cessation of employment on attaining the normal retirement age
(12) (i) Open Scheme
A running scheme which is open to new members to join
(ii) Paid up Scheme
A scheme where contributions to the scheme have ceased eg due to winding up, merger/acquisition of sponsor(s)
(iii) Closed Scheme
A scheme which is closed to new members but which otherwise functions as a normal scheme for its continuing members
(13) Scheme
Any scheme or arrangement (other than a contract for life assurance) whether established by a written law for the time being in force or by any other instrument, under which persons are entitled to benefits in the form of payments, determined by age, length of service, amount of earnings or otherwise and payable primarily upon the retirement, or upon death, termination of service, or upon the occurrence of such other even as may be specified in such written law or other instrument
(14) (i) Vested Benefit
Any accrued benefit to which a member would be immediately entitled to on withdrawal from service of sponsor, from the scheme or at retirement
(ii) Vesting Formula
The method of determining the benefits to be vested
* A person includes a body corporate or a company
FORM A5
((r. 8)
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A NEW OCCUPATIONAL
RETIREMENT BENEFITS SCHEME
PART I - DETAILS OF PROPOSED SCHEME
(ii) |
Income Tax PIN Number |
B Provide the following particulars regarding the proposed scheme
(i) |
Is it a provident or pension fund? |
(ii) |
State whether the scheme is a defined contribution or a defined benefit scheme |
If other specify
C Provide the following information regarding the proposed scheme
(i) |
Proposed number of members of the scheme |
(ii) |
Number of the total permanent workforce of the sponsoring employer(s) |
(iii) |
Is membership of the scheme proposed to be compulsory or voluntary |
(iv) |
Proposed scheme's vesting formula |
D Where applicable state the contribution formula for the employee and the employer
Employee
Employer
E Provide the following particulars on the proposed scheme
i) Registered office
Building
Road
Postal Address
Telephone
Telex
Fax/Email
ii) Is the scheme established under an irrevocable trust? YES/NO
If no, state the basis of establishment
iii) Is the scheme registered under the Income Tax (Retirement Benefits Scheme) Rules? YES/NO
If yes state the Income Tax Reference Number
Provide the following details in the appendices
i) Members of the Board of Tmstees (Appendix A)
ii) Auditors, Legal Advisors Actuary Managers Custodian and Admmistrators (Appendix B)
PART II - PARTICULARS OF SPONSOR(S)
(Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A Name of Sponsor(s)
B Physical Address
Building Road
Town
Postal Address Telephone Fax/Email
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
D Number of members in service of the sponsor
Please attach copies of the following
(viii) |
An actuarial report certifying the design and financial viability of such proposed scheme |
(ix) |
Schedule of the rates of contributions to be payable to the scheme |
I hereby declare that section 26 of the Act has been complied with and the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of the alteration
Signed on this day of
Signature of Applicant
Full name
Designation
APPENDIX A
PARTICULARS OF PROPOSED BOARD OF TRUSTEES
Name of Scheme
Trustees (Full Name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
Representation in Board (employer or employee or independent)
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF PROPOSED AUDITORS LEGAL ADVISORS ACTUARIES MANAGERS CUSTODIANS AND ADMINISTRATORS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Address/Telephone or Email
|
Professional body to which Partner/company are member
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
Custodian
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Managers
|
|
|
|
|
|
(s. 23(4))
FORM C3
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
This is to certify that ..........................(scheme) is registered as a retirement benefits scheme subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this ..... day of ..................
Retirement Benefits Authority
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
This is to certify that .................... (scheme) is registered as a retirement benefits scheme subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this ...... day of .............
Retirement Benefits Authority
(S. 27(2)
FORM N1
NOTICE OF REFUSAL TO REGISTER A CUSTODIAN, MANAGER OR SCHEME
To
RE
TAKE NOTICE that upon consideration of your application for registration as a custodian/ manager/retirement benefits scheme* in accordance with the provisions of the Retirement Benefits Act and the regulations made thereunder, the Authority has found your application unsuccessful and consequently refused to register you due to the following reasons -
Yours faithfully,
Chief Executive Officer
*Delete whichever is inapplicable
(S. 28(5))
FORM N2
NOTICE OF INTENTION TO DEREGISTER A CUSTODIAN MANAGER OR SCHEME
To
RE
TAKE NOTICE that the Authority intends to deregister you on the following reasons-
TAKE FURTHER NOTICE that you may make your representations in writing to the Authority in regard to the said intention within the next twenty-eight (28) days from the date hereof which representations the Authority shall consider in accordance with the provisions of the Retirement Benefits Act and the regulations made thereunder before finally making its decision on the said intended deregistration
Yours faithfully,
Chief Executive Officer
cc Scheme
Manager
Sponsor
(S. 44)
FORM N3
NOTICE TO A CUSTODIAN, MANAGER OR SCHEME REQUIRING COMPLIANCE OF DIRECTIONS
To
RE
TAKE NOTICE that pursuant to an inspection made and report thereof written and furnished on the Authority, particular matters arise out of the said report which require urgent correction Consequently the Authority hereby requires your compliance of the following directions
TAKE FURTHER NOTICE that you are required to comply with the said directions within the next ......... days from the date hereof or by the ........... day of ........
Yours faithfully
Chief Executive Officer
FORM R1
[[r. 13., LN 60/2006]
RETURN ON QUARTERLY RECORD OF CONTRIBUTIONS FOR THE QUARTER ENDING
3. |
Contribution remittance during the quarter ending of
(a) |
Total Contribution received Kshs
|
(b) |
Unremitted contributions Kshs
|
|
4. |
Total contributions which have not been remitted for a period of more than twelve months from the date they became due Kshs
|
5. |
Total number and details of active members of the scheme
|
(provide list as follows-)
Item No.
|
Name of Member
|
Gender (Male/Female)
|
Age
|
|
|
|
|
|
|
|
|
Date this........day of...........
Signature of Trustee/Administrator
FORM R2
[r. 14]
RETURN ON QUARTERLY RECORD OF CONTRIBUTIONS
3. |
Contribution remittance during the quarter ending
(a) |
(i) |
members' contributions Kshs |
(ii) |
sponsor's contributions received Kshs |
(iii) |
total contributions received Kshs |
|
(b) |
(ii) |
by the sponsors Kshs |
(iii) |
total unremitted contributions Kshs |
|
(c) |
Total contributions which have not been remitted for a period of more than twelve months from the date they became due shs
|
|
4. |
Total number and details of active members of the scheme...
Item No.
|
Name of Member
|
Gender (Male/Female)
|
Age
|
|
|
|
|
|
|
|
|
Date this day of
Signature of Trustee/Administrator
TABLE AR 1
r 15
|
CONTENTS OF AN ACTUARIAL VALUATION REPORT
An actuarial valuation report shall include where applicable, the following particulars
(1) |
The dates on which the valuation and the previous valuation were conducted
|
(2) |
The objectives of the actuarial valuation
|
(3) |
A summary of the benefits and contribution rates used in the actuarial valuation with any comments on the benefit structure and design if appropriate
|
(4) |
The number of persons in respect of whom liabilities have been calculated subdivided into active members deferred pensioners and vested pensioners with their corresponding annual pensionable emoluments annual deferred pensions and annual vested pensions
|
(5) |
A consolidated income statement showing cash flows since previous actuarial valuation
|
(6) |
(i) |
A description of the classes of assets held by the scheme unless such a breakdown of assets'is not possible (e.g with investments in assurance policies) in which case a description of the nature of the policy should be given |
(ii) |
The value of the net assets of the scheme after deducting current liabilities and any liability arising from the pledge or any other encumbrance of the assets of the fund together with full particulars of such deductions |
(iii) |
The actuarial value of these net assets for the purposes of a comparison with the scheme s accrued liabilities |
|
(7) |
A description of the basis employed by the actuary in calculating the actuarial value of each of the various classes of assets together with adequate particulars for each basis
|
(8) |
The accrued liabilities of the scheme which for the purpose of this clause shall include
(i) |
The actuarial liability in respect of past service benefits of active members with due allowance for future salary increase and increase in benefits |
(ii) |
Actuarial liabilities in respect of benefits payable to current and deferred pensioners with due allowance for any increases |
(iii) |
Any other accrued actuarial liability |
|
(9) |
A description of the basis employed m calculating the actuarial value of the accrued liabilities together with adequate particulars of the basis
|
(10) |
A comparison of the actuarial value of assets with the accrued liabilities showing the resultant surplus or deficiency and the percentage of assets to liabilities
|
(11) |
In the case of an actuarial deficiency or surplus
i) the causes or probable causes thereof
ii) the measures taken or recommended to eluninate any deficiency
iii) the measures taken or recommended to normalise any surplus
|
(12) |
A description of all relevant developments and an analysis of the financial progress of the scheme since the previous statutory actuarial valuation
|
(13) |
A comparison of recommended future contribution rates with those obtaining immediately before the valuation and adequacy of the sponsor's contribution rate and the effects thereof
|
(14) |
Any comments on the suitability of the scheme fund investments in relation to the liabilities
|
(15) |
Such other particulars as the Actuary may deem relevant for the purposes of these regulations
|
(16) |
The Actuary s qualifications and the capacity in which he has signed the report
TABLE AR 2
(r. 16)
|
CONTENTS OF AN ACTUARIAL REVIEW REPORT
An actuarial review report shall include where applicable the following particulars
(1) |
The dates on which the review and the previous review were conducted
|
(2) |
The objectives of the actuarial review
|
(3) |
A summary of the benefits and contribution rates used m the actuarial review including a statement whether the expenses and premiums paid tor the insurance of death and disability premiums are included within the defined contribution paid m addition borne out of investment returns prior to distribution to members and/or borne out of reserve accounts
|
(4) |
A summary of the membership of the scheme subdivided into active members deferred members and vested members with their corresponding annual pensionable emoluments annual deferred benefits and annual vested benefits
|
(5) |
A consolidated income statement showing cashflows since the previous actuarial review
|
(6) |
(i) |
A description of the classes of assets held by the scheme unless such a breakdown of assets is not possible (e g with investments in assurance policies) in which case a description of the nature of the policy should be given |
(ii) |
The value of the net assets of the scheme after deducting current liabilities and any liability arising from the pledge or any other encumbrance of the assets of the fund together with full particulars of such deductions |
(iii) |
The actuarial value of the net assets for the purposes of a comparison with the scheme s accrued liabilities and where the actuarial value differs from the market value of the assets the market value of the assets should also be stated |
|
(7) |
A description of the basis employed by the actuary in calculating the actuarial value of each of the various classes of assets together with adequate particulars for each basis
|
(8) |
The accrued liabilities of the scheme which for the purpose of this clause shall include
(i) |
The value of members' individual accounts |
(ii) |
Any reserve accounts set up to meet liabilities |
(iii) |
Actuarial liabilities in respect of benefits payable to current and deferred pensions with due allowance for any increases |
(iv) |
Any other accrued actuarial liability |
Where the scheme is liable for payment of pensions the actuary should comply with the Fifth Schedule
|
(9) |
A description of the basis employed in calculating the actuarial value of the accrued liabilities together with adequate particulars of the basis. In particular
(a) |
A statement of how members individual liabilities have been determined
|
(b) |
A statement of the types and extent of reserve accounts held their intended use and adequacy
|
(c) |
An analysis of the rates of investment return and expenses including premiums paid for death and disability benefits acccrued to individual members accounts across the period from the previous review
|
(d) |
The appropriateness of the methods used tto distribute investment returns to individual members accounts and the various reserves of the scheme Comments on the equity of he distribution method where this differs between category of members
|
(e) |
Treatment of strains and surpluses and whether distributed to members' accounts or borne by one or more reserve accounts.
|
|
(10) |
A comparison of the actuarial value of assets with the accrued liabilities showing the resultant surplus or deficiency and the percentage of assets to liabilities
(i) |
Where an mvestment reserve is used to hold all or a portion of the difference between the market value of the assets and the value of the members' mdividual accounts plus any reserve accounts set up to meet liabilities the actuary should comment on the intended future use of such an mvestmem reserve and its adequacy for this purpose |
(ii) |
Where the actuary has placed an actuarial value on the assets which is greater than the market value and there are not sufficient free assets available in other reserve accounts to cover the difference the actuary must comment on the steps that should be taken by the trustees if market values do not mcrease withm a reasonable period after the valuation date to match or exceed the actuarial value of the assets |
|
(11) |
A description of all relevant developments and an analysis of the financial progress of the scheme smce the previous statutory actuarial review
|
(12) |
Comment on the current and expected future portion of the contribution which is being saved towards retirement and other funded benefits
|
(13) |
Comments on the appropriateness of the investment policy being followed and the quality of the mvestments m relation to the scheme s liabilities taking particular account of the method used to accrue investment returns to individual member accounts and the communication of the investment risk to the member
|
(14) |
Where future benefits have been projected in statements given to members comments on the adequacy and sustainability of the assumptions underlying the projection covering in particular the contribution rates expenses (including premiums paid for the Insurance of death and disability risks) investment return and salary increases where appropriate
|
(15) |
Such other particulars as the actuary may deem relevant for the purposes of these regulations
|
(16) |
The actuary's qualifications and the capacity in which he has signed the report
FORM C4
(r. 17)
|
CERTICATE BY THE ACTUARY IN SUPPORT OF AN APPLICATION FOR EXEMPTION
In terms of Regulation 31(1)(C)(iii) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations
Name of the scheme
I have Scrutinised
(a) |
the rules and the method of operation of the scheme since the issue of the previous certificate
|
(b) |
a sample explanatory booklet given to members, and
|
(c) |
a sample of an individual member's benefit statement
|
In respect of the period smce the issue of the previous certificate
(a) |
The method used to allocate investment returns to individual account has been as follows
|
(b) |
Expenses (including the premiums paid for the msurance of death and disability risks) have been handled as follows
|
(c) |
Members of the scheme were/were not (delete whichever is not applicable)
|
Provided with projections of their expected ultimate benefits If they were provided with such projections, the basis of such projections was/was not approved by an actuary (delete whichever is not applicable)
(d) |
All risk benefits fallmg due were fully covered by insurance or reinsurance
|
(e) |
All pension payments fallmg due were fully recovered by life office annuities
|
(f) |
The assets of the fund at all time adequately matched its liabilities
|
Having taken account of the manner in which expenses, including the premiums paid for the insurance of death and disability risks investment returns and any surpluses or stains will be distributed between members in future, I am satisfied that
(i) |
all benefits, other than those fully secured by an insurer are limited in value to the contributions, net of expenses including the premiums paid for the msurance of death and disability risks, accumulated with investments return as determine by the person managing the business of the scheme, |
(ii) |
all periodic retirement benefit payments will be fully secured by the purchase of annuities from an insurer, |
(iii) |
any surplus or strains will be distributed amongst members such that the value of the accmed liabilities of the scheme will not exceed the market value of the assets of the scheme Such method of distribution of surpluses or strains is equitable between classes of member and by duration of membership, is consistent with the nature of the surpluses or strains and will not conflict with the reasonable benefit expectations of member. |
In my opinion continued exemption in terms of regulation 34(7) is warranted
The certificate should state the actuary s qualification and capacity in which he has signed the report
Notes
(1) |
Where the actuary is unable to made the statements above without qualification, but feels that the refusal of exemption would be unduly harsh, the actuary must qualify the statement above where appropriate and give reasons why exemption should still be granted
|
(2) |
The actuary may add any other matters relevant to the principles upon which exemption is sought
TABLE G
(r. 18)
|
Item
|
Column 1
|
Column 2
|
|
Categories of Assets
|
Maximum percentage of aggregate market value of total assets of scheme or pooled fund
|
1
|
Cash and Demand Deposits in institutions licensed under the Banking Act of the Republic of Kenya
|
5%
|
2
|
Fixed Deposits Time Deposits and Certificates of Deposits in institutions licensed under the Banking Act of the Republic of Kenya
|
30%
|
3
|
Commercial Paper Corporate Bonds Mortgage Bonds and loan stocks approved by the Capital Markets Authority and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
30%
|
4
|
Kenya Government Securities and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
70%
|
5
|
Preference shares and ordinary shares of companies quoted in a stock exchange in Kenya Uganda or Tanzania and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
70%
|
6
|
Unquoted shares of companies incorporated in Kenya and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
5%
|
7
|
Offshore investments in bank deposits government securities quoted equities and rated Corporate Bonds and offshore collective investment schemes reflecting these assets
|
15%
|
8
|
Immovable property in Kenya and units in property Unit Trust Schemes incorporated in Kenya and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
30%
|
9
|
Guaranteed Funds
|
100%
|
|
Any other assets
|
5%
|
TABLE L
(r. 19)
LEVY
|
|
Column 1
|
Column 2
|
Size of Scheme Fund as indicated in latest Audited Accounts (Kenya Shillings)
|
**Annual Levy Rate -Percentage of Fund**
|
Upto 500 million
|
0.2%
|
More than 500 million but not exceeding 1,000 million
|
0.15%
|
More than 1,000 million but not exceeding 5,000 million
|
0.1%
|
More than 5,000 million
|
0.05%
|
TABLE S
[r. 20]
ILLUSTRATIVE FORMAT OF ANNUAL FINANCIAL REPORT
I (Chairman Board of Trustees/authorised trustee)
Being a trustee of (Name and address of scheme)
hereby do declare that to the best of my knowledge and belief the information furnished to the Actuary for the purpose of the Actuanal valuation was correct and complete in every material respect and that a copy of the valuation report has been sent to the sponsor
of the scheme
Date
Signature
SECOND SCHEDULE
[LN 80 of 2002, s. 2, LN 101 of 2002, s. 3.]
|
ITEM
|
KSHS
|
1
|
Annual registration of a manager
|
50,000 00
|
2
|
Annual registration of a custodian
|
50,000 00
|
THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
1. |
These Regulations may be cited as the Retirement Benefits (Forms and Fees) Regulations, 2000.
|
2. |
Application for registration as a custodian in accordance with section 23 (1) of the Act shall be in Form A1 set out in the First Schedule to these Regulations.
|
3. |
The certificate of registration to be issued by the Authority in accordance with section 23 (4) of the Act shall be in Form C1 set out in the First Schedule to these Regulations.
|
4. |
Application for registration as a manager in accordance with section 23(1) of the Act shall be in Form A2 set out in the First Schedule to these Regulations.
|
5. |
The certificate of registration to be issued by the Authority in accordance with section 23(4) of the Act shall be in Form C2 set out in the First Schedule to these Regulations.
|
6. |
Application for registration of an Individual Retirement Benefits Scheme in accordance with section 23(1) of the Act and regulation 5(1) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations shall be in Form A3 set out in the First Schedule to these Regulations.
|
7. |
Application for registration of an existing Occupational Retirement Benefits Scheme in accordance with section 23(1) of the Act and regulation 4(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form A4 set out in the First Schedule to these Regulations.
|
8. |
Application for registration of a new Occupational Retirements Benefits Scheme in accordance with section 23(1) of the Act and regulation 4(1) of Retirement Benefits (Occupational Retirement Benefit Schemes) Regulations shall be in Form A5 set out in the First Schedule to these Regulations.
|
9. |
The certificate of registration of a scheme to be issued by the Authority in accordance with section 23(4) of the Act shall be in Form C3 set out in the First Schedule to these Regulations.
|
10. |
Notice of refusal to register a custodian, manager or scheme to be issued by the Authority in accordance with section 27(2) of the Act shall be in Form N1 set out in the First Schedule to these Regulations.
|
11. |
Notice of intention to deregister a custodian, manager or scheme to be issued by the Authority in accordance with section 28(5) of the Act shall be in Form N2 set out in the First Schedule to these Regulations.
|
12. |
Notice to a custodian, manager or scheme requiring compliance with the directions of the Authority in accordance with section 44 of the Act shall be in Form N3 set out in the First Schedule to these Regulations.
|
13. |
A return on the quarterly record of contributions for an Individual Retirement Benefits Scheme in accordance with regulation 15 of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations shall be in Form R1 set out in the First Schedule to these Regulations.
|
14. |
A return on the quarterly record of contribution for an Occupational Retirement Benefits Scheme in accordance with regulation 15 of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form R2 set out in the First Schedule to these Regulations.
|
15. |
An actuarial valuation report to be submitted to the Authority in accordance with section 35 of the Act and regulation 5(2) of the Retirement Benefits (Transitional) Regulations shall be in the form of Table AR 1 set out in the First Schedule to these Regulations.
|
16. |
An actuarial review report to be submitted to the Authority in accordance with section 35 of the Act and regulation 6(2) of the Retirement Benefits (Transitional) Regulations shall be in the form of Table AR 2 set out in the First Schedule to these Regulations.
|
17. |
The certificate by an actuary to exempt a scheme from review in accordance with regulation 31(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form C4 set out in the First Schedule to these Regulations.
|
18. |
The investment guidelines prescribed by the Authority in accordance with section 38(1)(b) of the Act, regulation 31(1) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 38(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations are specified in Table G set out in the First Schedule to these Regulations.
|
19. |
The levy to be remitted to the Authority in accordance with section 16 of the Act, regulation 39(3) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations and regulation 32(3) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations is specified in Table L set out in the First Schedule to these Regulations.
|
20. |
The annual report on the income and expenditure account and the statement of assets and liabilities of a scheme required to be submitted to the Authority in accordance with section 34 of the Act, regulation 23 (2) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 30 (2) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in such format as may, from time to time, be developed by the Authority in consultation with the Institute of Certified Public Accountants of Kenya in accordance with the International Accounting Standards (IAS) format.
|
21. |
The certification by trustees in accordance with regulation 26(2) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 31(6) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form C5 set out in the First Schedule to these Regulations.
|
22. |
The fees set out in the Second Schedule to these Regulations shall be payable in respect of the matters set out therein.
|
FIRST SCHEDULE
(FORMS)
FORM A1
[r. 2, LN 101 of 2002, r. 2, LN 11 of 2003, r. 2(a), LN 60 of 2006, r. 2, LN 96 of 2007, r. 3.]
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A CUSTODIAN
Provide the following Particulars
A GENERAL
i) Name of Custodian
ii) Registered office
Building
Road
Town
iii) Postal Address
Telephone
Fax/email
iv) Date of incorporation
Certificate of incorporation No.
Country of incorporation
v) Income Tax Personal Identification Number
vi) Income Tax Reference Number
MANAGEMENT
i) Members of the Board of Directors (Appendix A)
ii) Chief Executive, Company Secretary and Heads of Departments (Appendix B)
iii) Bankers, Auditors and Legal Advisors (Appendix C)
SHARE CAPITAL
Types of shares
|
No of shares
|
Nominal Value (Kshs)
|
Total Value (Kshs)
|
|
|
|
|
|
|
Total
|
|
No of share and holding
|
No of share holders
|
No of shares
|
Nominal Value (Kshs)
|
Total amount (Kshs)
|
% of total
|
(a) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(b) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(c) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
D BUSINESS PARTICULARS
(i) |
State briefly the main object of the custodian |
(ii) |
State date of last Annual General meeting |
(iii) |
List the retirement benefit schemes the custodian has offered custodial services for within the period of three years ending the date of application |
(In case of insufficient space provide separate attachment)
E ATTACHMENTS
Please attach certified copies of the following
(i) |
Latest audited report and accounts |
(ii) |
Certificate of incorporation |
(iii) |
CMA Registration Certificate (if registered by the Capital Markets Authority); |
(iv) |
Memorandum and Articles of Association |
I hereby declare section 25A of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration
Signed on this ............... day of .........
Chief Executive/Secretary
Full Name
Designation
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the custodian ..............................
Director(full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
No. of shares held
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE CUSTODIAN
Name of custodian ..............................
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS LEGAL ADVISORS AND BANKERS
Name of custodian
|
Name of firm/institution
|
Income Tax PIN
|
Postal Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisor
|
|
|
|
|
|
S. 23(4)
FORM C1
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A CUSTODIAN
This is to certify that.............. (custodian) is registered as a Custodian of retirement benefits schemes funds subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this.......day of...........
Chief Executive Officer
Retirement Benefits Authority
FORM A2
((r. 4)
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A MANAGER
Provide the following particulars-
A GENERAL
i) Name of manager
ii) Registered office
Building
Road
Town
iii) Postal Address
Telephone Fax/Email
Telex
B MANAGEMENT
i) Members of the Board of Directors (Appendix A)
ii) Chief Executive Company Secretary and Heads of Departments (Appendix B)
iii) Bankers Auditors and Legal Advisors (Appendix C)
iv) Date of incorporation certificate of incorporation no
v) Income Tax Personal Identification Number
vi) Income Tax Reference Number
C SHARE CAPITAL
i) Authorised capital
Types of shares
|
Number of shares
|
Nominal value (Kshs)
|
Total value (Kshs)
|
|
|
|
|
|
|
Total
|
|
Paid up capital
Type of share and holding
|
Number of shareholders
|
Number of shares
|
Nominal value (Kshs)
|
Total Amount (Kshs)
|
% of total
|
a) sharesLocalForeignTotal
|
|
|
|
|
|
b) SharesLocalForeignTotal
|
|
|
|
|
|
c) sharesLocalForeignTotal
|
|
|
|
|
|
TOTAL
|
|
|
|
|
|
D BUSINESS PARTICULARS
(i) |
State briefly the main object of the manager |
(ii) |
State date of last Annual General meeting |
(iii) |
List the retirement benefit schemes the manager has managed their funds within the period of three years ending as at the date of application (Incase of insufficient space provide separate attachment) |
E ATTACHMENTS
Please attach certified copies of the following
i) Latest audited report and accounts
ii) Certificate of incorporation
iii) CMA registration certificate (if registered by the Capital Markets Authority
I hereby declare section 25 of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration
Signed on this ............ day of........
Chief Executive/Secretary
Full Name
Designation
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the Manager
Director (full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
No of shares held
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE MANAGER
Name of Managers
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS, LEGAL ADVISORS AND BANKERS
Name of Manager
|
Name of firm/institution
|
Income Tax PIN
|
Postal Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
FORM C2
(s. 23(4))
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A MANAGER
This is to certify that ............................... (manager) is registered and authorised to manage retirement benefit schemes fund subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this...........day of..................
Retirement Benefits Authority
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF AN INDIVIDUAL
RETIREMENT BENEFITS SCHEME
PART I - DETAILS OF THE SCHEME
(ii) |
Income Tax PIN Number |
B Provide the following information regarding the proposed scheme
(i) |
Proposed number of members |
(ii) |
Registered office of the scheme |
Building
Road
Postal Address
Telephone .......... Address ...........
Telex .............. Fax ...............
Email
(iii) |
Is the scheme registered under the Income Tax (Retirement Benefit) Rules? YES/NO |
If yes, state the Income Tax Reference Number
C Provide the following details in the appendices
(i) |
Directors of the Trust corporation or institution rendering trust services (Appendix A) |
(ii) |
Auditors, Legal Advisors Actuary, Managers, Custodians and Administrators (if any)(Appendix B) partners |
(iii) |
Directors or partners of the sponsor (Appendix "c") |
PART II - PARTICULARS OF TRUSTEES
A Name of trustees
B Physical Address
Building .................. Road ..............
Town ..........................................
Postal Address ....... Telephone ....... Fax .....
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
(iii) |
Certificate of Incorporation number |
D Has the trust corporation or the institution rendering trust services previously been convicted of a criminal offence with a sentence of a period of six months or more?
PART III-PARTICULARS OF SPONSOR
(Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A (i) Name of sponsor
(ii) |
If a company, certificate of incorporation number |
(iii) |
If not a company state the number of the certification of registration under the Business |
Names Act
B Physical Address
Building ......................... Road
Town
Telephone
E-mail/fax Nos
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
Please attach copies of the following
(ii) |
Certificate of incorporation of the trust corporation |
(iii) |
Latest audited report and accounts of the trust corporation |
(iv) |
An actuarial certificate certifying the design and financial viability of the scheme |
(v) |
A feasibility study on a proposed scheme |
1. |
certificate of incorporation of the sponsor, or
|
2. |
certificate of registration as a Business Name of sponsor
I hereby declare that section 26 of the Act has been complied with the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowlege and belief. Any alterations in particulars stated here in or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of the alteration.
Signed on this ................... day of ........
Signature of Applicant
Full Name
Designation
APPENDIX A
|
PARTICULARS OF DIRECTORS OF TRUST CORPORATION
Name of Trust corporation
Name of Director
|
Citizenship
|
Address/Tel/Fax or E mail
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF AUDITORS LEGAL ADVISORS ACTUARIES ADMINISTRATORS MANAGER AND CUSTODIANS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Address Telephone Fax or E mail
|
Professional body to which Partners are members
|
Date of appointment
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
Auditors
|
|
|
|
|
|
Custodians
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Manager
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF DIRECTORS OR PARTNERS OF A SPONSOR
Name of Sponsor
Name of Directors/Partners*
|
Citizenship
|
Address/Tel/Fax or E mail
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
|
|
|
|
|
*Delete as appropriate
FORM A4 (r. 7)
RETIREMENT BENEFITS AUTHORITY
REGISTRATION OF EXISTING SCHEMES
APPLICATION FOR THE PURPOSE OF REGISTRATION UNDER S23(2) OF THE
RETIREMENT BENEFITS ACT, 1997
Read attached notes before completing the form)
PART I - DETAILS OF THE SCHEME
(ii) |
Income Tax PIN Number |
B Any other names under which the scheme has been known previously
C Any other names under which the scheme has been known together with the names of schemes which have in whole or part been merged with, or replaced by the scheme in the past five years
D Provide the following particulars regarding the scheme
(i) |
Is it a provident or pension fund? |
(ii) |
Is it an individual based? YES/NO |
(iii) |
Is it an employee based? YES/NO |
(iv) |
Is the scheme contributory or non contributory? |
(vi) |
What is the current status of the scheme? |
(1) |
Is it an open scheme? YES/NO
|
(2) |
Is it a paid up scheme? YES/NO
|
(3) |
Is it a closed scheme? YES/NO
|
(4) |
If other specify
(vii) |
State whether the scheme is a defined contribution or a defined benefit scheme
|
E (i) Give the following information as at the end of the last financial year from 19.... to 19 ....
|
(1) |
State the number if members of the scheme
|
(2) |
State the number of members of the scheme who were active members in service
|
(3) |
State the number of members in whom the scheme benefit have been fully vested
|
(4) |
State the scheme's vesting formula
|
(5) |
State the number of members who are drawing pension, if any
|
(6) |
State the number of members whose retirement benefits are deferred
|
(7) |
State the number of the total permanent workforce of the sponsoring employer(s)
|
(8) |
Is membership of the scheme compulsory or voluntary?
(ii) |
Do those permanent employees of the sponsoring employer(s) who are not members of the scheme belong to any other scheme? YES/NO |
If yes, give details of the scheme
Give the following information as at the end of the last financial year
from 19 ........... to .............. 19
(i) |
Where applicable state the contribution formula for the employee and the employer, and in the case of an individual based scheme the individual contribution formula |
Employee
Employer
Individual contribution
(ii) |
State the amount contributed |
Employee's contributions
Kshs
Individual's contribution
Kshs
(iii) |
State the total benefits as follows |
Lumpsum payments Kshs
Commuted payments Kshs
Pension payments Kshs
Death benefits payments Kshs
Disability benefits payments Kshs
Deferred benefits
Other specify
(iv) |
(1) State the total value of the scheme fund Kshs
|
|
(2) |
State basis of valuation eg market value, historical cost etc
G (1) Provide the following particulars of the establishment of the scheme as follows
Country
Date of establishment
Registered office of the scheme
Building
Road
Postal Address
Telephone
Telex
Fax/Email
ii) Is the scheme established under an irrevocable trust? YES/NO
If no state the basis of establishment
iii) Is the scheme approved under the Income Tax (Retirement Benefits Scheme) Rules? YES/NO
If yes state the Income Tax Reference Number
H Provide details for the following
i) Members of the Board of Trustees (Appendix A)
ii) Fund manager, if any (Appendix B)
iii) Auditors, Legal Advisors Actuary, Managers Custodian and Administrators (Appendix C)
Please complete the tables in the above mentioned appendices)
I If the scheme does not engage the services of trustees a scheme administrator or fund manager, then provide the following particulars
(i) |
Who administers the scheme? |
(ii) |
Who makes decisions on the investment of the scheme funds? |
(iii) |
Are the scheme funds separated from those of the sponsor? Explain |
(iv) |
Are scheme funds or assets separated from those of the fund manager? YES/NO |
(v) |
Provide the list of investment portfolio as per the latest audited or management accounts for the period from ................ 19 ......... to .......... 19 ....... showing the cost, market and book values and the respective percentages in relation to the total fund of the scheme, as in appendices D1 and D2 annexed |
|
1. |
In case the assets of the scheme are managed by an Insurance Company/Bank/Asset Manager on a pooled basis such manager to complete Appendix D2
|
2. |
The said Manager in completing Appendix D2 to provide the total investments of the pool and submit on a separate list all the schemes which form the pool together with their respective shares of the pooled investments
(ii) |
Where applicable, state the ratio of fund assets in relation of actuarial liabilities as per the latest actuarial report dated |
K List all Bankers of scheme funds showing the branches and address for such branches
L (i) Is the custodian of the scheme assets registered under the Capital Markets Authority? YES/NO
(ii) |
If the custodian is registered by any other authority provide the following |
Full Name
Physical Address
Building
Road
Town
Postal Address
Telephone Fax
(iii) |
State in whose name the title documents for the assets of the scheme are registered? |
(iv) |
Give full details of the person who keeps scheme's assets and documents |
Full Name
Physical Address
Building..................... Road
Town
Postal Address
Telephone ................... Fax
|
PART II - PARTICULARS OF SPONSOR(S)
Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A Name of Sponsor(s)
B Physical Address
Building ....................Road
Town
Postal Address .......... Telephone ............. Fax/Email
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
D Number of members in service of the sponsor
Please attach copies of the following
(ii) |
Latest actuarial report |
(iii) |
Latest audited or management accounts |
(iv) |
An actuarial certificate certifying the design and financial viability of the scheme (if applicable) |
(v) |
For insured schemes a copy of the insurance policy document and a copy of the latest fund value statement and revenue account |
(vi) |
For schemes with funds invested by an asset manager firm a copy of the latest scheme fund investment report and revenue account |
(vii) |
Fund management agreement(s) (where applicable) |
I hereby declare that the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief Any alterations in particulars states herein or in the said documents will be promptly communicated to the Authority within a period not later than three months from the date of alteration
Signed on this ................ day of ............
Full name
Designation
Chairman/Secretary
Authorised signature of Applicant
APPENDIX A
PARTICULARS OF BOARD OF TRUSTEES
Name of Scheme
Trustees
|
Citizenship
|
Residential Address
|
Occupation
|
Date of Appointment
|
Whom do the Trustees represent in the Board
|
|
|
|
|
|
|
State against each Trustee whether they have been convicted of a criminal offence giving the date and particulars of the offence
APPENDIX B
PARTICULARS OF SENIOR MANAGEMENT OF THE FUND MANAGER
(Complete this form for each fund manager where applicable)
PARTICULARS OF SENIOR MANAGEMENT OF THE FUND MANAGER
(Complete this form for each fund manager where applicable)
Name of Scheme
Name of Fund Manager
Is the Fund Manager Registered under the Capital Markets Authority Act/Insurance Act?
Income Tax PIN Number
Full Name
|
Designation
|
Nationality
|
Age
|
Postal Address
|
Date of appointment
|
Experience (No of years)
|
Academic and professional qualification
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
If any of the officers has been convicted of a criminal offence please give the name of the officer the date and particulars of the offence
* (The Chief Executive and his core team)
APPENDIX C
PARTICULARS OF AUDITORS LEGAL ADVISORS ACTUARIES ADMINISTRATORS AND CUSTODIANS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Postal/Telephone or Fax Address
|
Professional body to which Partners are members
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Custodians
|
|
|
|
|
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
APPENDIX D1
LIST OF INVESTMENT PORTFOLIO
Name of Scheme
Income Tax PIN Number
|
|
|
AMOUNT IN KSH
|
|
|
|
|
|
INVESTMENTS
|
Original Cost
|
%
|
Book Value
|
%
|
Market Value
|
%
|
Date of valuation
|
Basis of Valuation
|
(a) Real Estate*i) Land (underdeveloped)ii) Residentialiii) Commercialiv) Agriculturalv) Any other(b) Quoted Equity+i) Agriculturalii) Commercial and alliediii) Financial & Investment(c) Unquoted Equity+i) Agriculturalii) Commercial & Alliediii) Financial & investmentiv) Industrial & alliedv) Others
|
|
|
|
|
|
|
|
|
(Provide on a separate paper a list of land reference title numbers in which scheme funds are invested)
+(Provide on a separate paper a list of companies in which investments are held)
APPENDIX D1 (CONTD)
(d) Government Paperi) Bondsii) Stockiii) Treasury Billsiv) Any other (specify)
|
|
|
|
|
|
|
|
|
(e) Cash & Deposits in Banks (State the name(s) of the Banks)
|
|
|
|
|
|
|
|
|
(f) Offshore investment
|
|
|
|
|
|
|
|
|
(g) Other Specify
|
|
|
|
|
|
|
|
|
TOTAL
|
|
100%
|
|
100%
|
|
100%
|
|
|
APPENDIX D2
LIST OF INVESTMENT PORTFOLIO
Name of Insurance Company/Bank/Asset Management
Income Tax PIN Number
|
|
|
|
AMOUNT IN KSH
|
|
|
|
|
INVESTMENTS
|
Original Cost
|
%
|
Book Value
|
%
|
Market Value
|
%
|
Date of Valuation
|
Basis of Valuation
|
(h) Real Estate*vi) Land (underdeveloped)vii) Residentialviii) Commercialix) Agriculturalx) Any other(i) Quoted Equity+vi) Agriculturalvii) Commercial and alliedviii) Financial & Investmentix) Industrial and alliedx) Others(j) Unquoted Equity+v) Agriculturalvi) Commercial & alliedvii) Financial & investmentviii) Industrial & allied(k) Government Paperv) Bondsvi) Stockvii) Treasury Billsviii) Any other (specify)(l) Cash & Deposits in Banks (State the name(s) of the Banks)(m) Offshore investments(n) Other Specify
|
|
|
|
|
|
|
|
|
TOTAL
|
|
100%
|
|
100%
|
|
|
|
|
*(Provide on a separate paper a list of land reference title numbers in which scheme funds are invested)
+(Provide on a separate paper a list of companies in which investments are held)
NOTES TO REGISTRATION APPLICATION FORM A4
The following words and phrases as used in the application form have the following respective meanings
(1) Actuarial liabilities
A debt or an obligation of a retirement benefits scheme arrived at using actuarial principles and assumptions
(2) Administrator
A person* charged with the responsibility of the day-to-day management of a scheme such as keeping records paying benefits to an providing members with information relating to their benefits
(3) Banks
Bank of financial institution licensed under the Banking Act and in which schemes' accounts are operated or held
(4) Commuted Payment
The whole or part of a pension entitlement paid to a member on retirement subject to scheme rules and/or Income Tax Regulations
(5) Contribution Formula
The rate(s) of contribution to the fund by members and/or sponsors
(6) Contributory Scheme
(i) |
A retirement benefits scheme in which both the sponsor(s) and the members contribute to the fund |
(ii) Non-contributory Scheme
A retirement benefit scheme in which only the sponsor(s) contributes to the fund
(6) Custodian
A person* who has custody of schemes' assets including cash and title documents as an agent of the scheme
(8) Defined Benefit Scheme
(i) |
A scheme in which benefits to be provided or paid are specific based on a specified criteria such as service, earnings etc. |
(ii) Deferred Contribution (money purchase) Scheme
A scheme which specified contributions to be made whether by employer and/or employee. The accumulated contributions and interest earned determine the value of the benefit
(9) Financial Year
Financial year of the scheme
(10) Fund Manager
A person charged with the responsibility of investing scheme funds
(11) Lump-sum
Full and final payment of retirement benefit upon cessation of employment on attaining the normal retirement age
(12) (i) Open Scheme
A running scheme which is open to new members to join
(ii) Paid up Scheme
A scheme where contributions to the scheme have ceased eg due to winding up, merger/acquisition of sponsor(s)
(iii) Closed Scheme
A scheme which is closed to new members but which otherwise functions as a normal scheme for its continuing members
(13) Scheme
Any scheme or arrangement (other than a contract for life assurance) whether established by a written law for the time being in force or by any other instrument, under which persons are entitled to benefits in the form of payments, determined by age, length of service, amount of earnings or otherwise and payable primarily upon the retirement, or upon death, termination of service, or upon the occurrence of such other even as may be specified in such written law or other instrument
(14) (i) Vested Benefit
Any accrued benefit to which a member would be immediately entitled to on withdrawal from service of sponsor, from the scheme or at retirement
(ii) Vesting Formula
The method of determining the benefits to be vested
* A person includes a body corporate or a company
FORM A5
((r. 8))
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A NEW OCCUPATIONAL
RETIREMENT BENEFITS SCHEME
PART I - DETAILS OF PROPOSED SCHEME
(ii) |
Income Tax PIN Number |
B Provide the following particulars regarding the proposed scheme
(i) |
Is it a provident or pension fund? |
(ii) |
State whether the scheme is a defined contribution or a defined benefit scheme |
If other specify
C Provide the following information regarding the proposed scheme
(i) |
Proposed number of members of the scheme |
(ii) |
Number of the total permanent workforce of the sponsoring employer(s) |
(iii) |
Is membership of the scheme proposed to be compulsory or voluntary |
(iv) |
Proposed scheme's vesting formula |
D Where applicable state the contribution formula for the employee and the employer
Employee
Employer
E Provide the following particulars on the proposed scheme
i) Registered office
Building
Road
Postal Address
Telephone
Telex
Fax/Email
ii) Is the scheme established under an irrevocable trust? YES/NO
If no, state the basis of establishment
iii) Is the scheme registered under the Income Tax (Retirement Benefits Scheme) Rules? YES/NO
If yes state the Income Tax Reference Number
Provide the following details in the appendices
i) Members of the Board of Tmstees (Appendix A)
ii) Auditors, Legal Advisors Actuary Managers Custodian and Admmistrators (Appendix B)
PART II - PARTICULARS OF SPONSOR(S)
(Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A Name of Sponsor(s)
B Physical Address
Building Road
Town
Postal Address Telephone Fax/Email
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
D Number of members in service of the sponsor
Please attach copies of the following
(viii) |
An actuarial report certifying the design and financial viability of such proposed scheme |
(ix) |
Schedule of the rates of contributions to be payable to the scheme |
I hereby declare that section 26 of the Act has been complied with and the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of the alteration
Signed on this day of
Signature of Applicant
Full name
Designation
APPENDIX A
PARTICULARS OF PROPOSED BOARD OF TRUSTEES
Name of Scheme
Trustees (Full Name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
Representation in Board (employer or employee or independent)
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF PROPOSED AUDITORS LEGAL ADVISORS ACTUARIES MANAGERS CUSTODIANS AND ADMINISTRATORS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Address/Telephone or Email
|
Professional body to which Partner/company are member
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
Custodian
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Managers
|
|
|
|
|
|
(s. 23(4))
FORM C3
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
This is to certify that ..........................(scheme) is registered as a retirement benefits scheme subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this ..... day of ..................
Retirement Benefits Authority
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
This is to certify that .................... (scheme) is registered as a retirement benefits scheme subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this ...... day of .............
Retirement Benefits Authority
(S. 27(2)
FORM N1
NOTICE OF REFUSAL TO REGISTER A CUSTODIAN, MANAGER OR SCHEME
To
RE
TAKE NOTICE that upon consideration of your application for registration as a custodian/ manager/retirement benefits scheme* in accordance with the provisions of the Retirement Benefits Act and the regulations made thereunder, the Authority has found your application unsuccessful and consequently refused to register you due to the following reasons -
Yours faithfully,
Chief Executive Officer
*Delete whichever is inapplicable
(S. 28(5))
FORM N2
NOTICE OF INTENTION TO DEREGISTER A CUSTODIAN MANAGER OR SCHEME
To
RE
TAKE NOTICE that the Authority intends to deregister you on the following reasons-
TAKE FURTHER NOTICE that you may make your representations in writing to the Authority in regard to the said intention within the next twenty-eight (28) days from the date hereof which representations the Authority shall consider in accordance with the provisions of the Retirement Benefits Act and the regulations made thereunder before finally making its decision on the said intended deregistration
Yours faithfully,
Chief Executive Officer
cc Scheme
Manager
Sponsor
(S. 44)
FORM N3
NOTICE TO A CUSTODIAN, MANAGER OR SCHEME REQUIRING COMPLIANCE OF DIRECTIONS
To
RE
TAKE NOTICE that pursuant to an inspection made and report thereof written and furnished on the Authority, particular matters arise out of the said report which require urgent correction Consequently the Authority hereby requires your compliance of the following directions
TAKE FURTHER NOTICE that you are required to comply with the said directions within the next ......... days from the date hereof or by the ........... day of ........
Yours faithfully
Chief Executive Officer
FORM R1
((r. 13., LN 60/2006, LN 96/2007))
RETURN ON QUARTERLY RECORD OF CONTRIBUTIONS FOR THE QUARTER ENDING
3. |
Contribution remittance during the quarter ending of
(a) |
Total Contribution received Kshs
|
(b) |
Unremitted contributions Kshs
|
|
4. |
Total contributions which have not been remitted for a period of more than three months from the date they became due Kshs
|
5. |
Total number and details of active members of the scheme
|
(provide list as follows-)
Item No.
|
Name of Member
|
Gender (Male/Female)
|
Age
|
|
|
|
|
|
|
|
|
Date this........day of...........
Signature of Trustee/Administrator
FORM R2
[r. 14]
RETURN ON QUARTERLY RECORD OF CONTRIBUTIONS
3. |
Contribution remittance during the quarter ending
(a) |
(i) |
members' contributions Kshs |
(ii) |
sponsor's contributions received Kshs |
(iii) |
total contributions received Kshs |
|
(b) |
(ii) |
by the sponsors Kshs |
(iii) |
total unremitted contributions Kshs |
|
(c) |
Total contributions which have not been remitted for a period of more than three months from the date they became due shs
|
|
4. |
Total number and details of active members of the scheme...
Item No.
|
Name of Member
|
Gender (Male/Female)
|
Age
|
|
|
|
|
|
|
|
|
Date this day of
Signature of Trustee/Administrator
TABLE AR 1
r 15
|
CONTENTS OF AN ACTUARIAL VALUATION REPORT
An actuarial valuation report shall include where applicable, the following particulars
(1) |
The dates on which the valuation and the previous valuation were conducted
|
(2) |
The objectives of the actuarial valuation
|
(3) |
A summary of the benefits and contribution rates used in the actuarial valuation with any comments on the benefit structure and design if appropriate
|
(4) |
The number of persons in respect of whom liabilities have been calculated subdivided into active members deferred pensioners and vested pensioners with their corresponding annual pensionable emoluments annual deferred pensions and annual vested pensions
|
(5) |
A consolidated income statement showing cash flows since previous actuarial valuation
|
(6) |
(i) |
A description of the classes of assets held by the scheme unless such a breakdown of assets'is not possible (e.g with investments in assurance policies) in which case a description of the nature of the policy should be given |
(ii) |
The value of the net assets of the scheme after deducting current liabilities and any liability arising from the pledge or any other encumbrance of the assets of the fund together with full particulars of such deductions |
(iii) |
The actuarial value of these net assets for the purposes of a comparison with the scheme s accrued liabilities |
|
(7) |
A description of the basis employed by the actuary in calculating the actuarial value of each of the various classes of assets together with adequate particulars for each basis
|
(8) |
The accrued liabilities of the scheme which for the purpose of this clause shall include
(i) |
The actuarial liability in respect of past service benefits of active members with due allowance for future salary increase and increase in benefits |
(ii) |
Actuarial liabilities in respect of benefits payable to current and deferred pensioners with due allowance for any increases |
(iii) |
Any other accrued actuarial liability |
|
(9) |
A description of the basis employed m calculating the actuarial value of the accrued liabilities together with adequate particulars of the basis
|
(10) |
A comparison of the actuarial value of assets with the accrued liabilities showing the resultant surplus or deficiency and the percentage of assets to liabilities
|
(11) |
In the case of an actuarial deficiency or surplus
i) the causes or probable causes thereof
ii) the measures taken or recommended to eluninate any deficiency
iii) the measures taken or recommended to normalise any surplus
|
(12) |
A description of all relevant developments and an analysis of the financial progress of the scheme since the previous statutory actuarial valuation
|
(13) |
A comparison of recommended future contribution rates with those obtaining immediately before the valuation and adequacy of the sponsor's contribution rate and the effects thereof
|
(14) |
Any comments on the suitability of the scheme fund investments in relation to the liabilities
|
(15) |
Such other particulars as the Actuary may deem relevant for the purposes of these regulations
|
(16) |
The Actuary s qualifications and the capacity in which he has signed the report
TABLE AR 2
(r. 16)
|
CONTENTS OF AN ACTUARIAL REVIEW REPORT
An actuarial review report shall include where applicable the following particulars
(1) |
The dates on which the review and the previous review were conducted
|
(2) |
The objectives of the actuarial review
|
(3) |
A summary of the benefits and contribution rates used m the actuarial review including a statement whether the expenses and premiums paid tor the insurance of death and disability premiums are included within the defined contribution paid m addition borne out of investment returns prior to distribution to members and/or borne out of reserve accounts
|
(4) |
A summary of the membership of the scheme subdivided into active members deferred members and vested members with their corresponding annual pensionable emoluments annual deferred benefits and annual vested benefits
|
(5) |
A consolidated income statement showing cashflows since the previous actuarial review
|
(6) |
(i) |
A description of the classes of assets held by the scheme unless such a breakdown of assets is not possible (e g with investments in assurance policies) in which case a description of the nature of the policy should be given |
(ii) |
The value of the net assets of the scheme after deducting current liabilities and any liability arising from the pledge or any other encumbrance of the assets of the fund together with full particulars of such deductions |
(iii) |
The actuarial value of the net assets for the purposes of a comparison with the scheme s accrued liabilities and where the actuarial value differs from the market value of the assets the market value of the assets should also be stated |
|
(7) |
A description of the basis employed by the actuary in calculating the actuarial value of each of the various classes of assets together with adequate particulars for each basis
|
(8) |
The accrued liabilities of the scheme which for the purpose of this clause shall include
(i) |
The value of members' individual accounts |
(ii) |
Any reserve accounts set up to meet liabilities |
(iii) |
Actuarial liabilities in respect of benefits payable to current and deferred pensions with due allowance for any increases |
(iv) |
Any other accrued actuarial liability |
Where the scheme is liable for payment of pensions the actuary should comply with the Fifth Schedule
|
(9) |
A description of the basis employed in calculating the actuarial value of the accrued liabilities together with adequate particulars of the basis. In particular
(a) |
A statement of how members individual liabilities have been determined
|
(b) |
A statement of the types and extent of reserve accounts held their intended use and adequacy
|
(c) |
An analysis of the rates of investment return and expenses including premiums paid for death and disability benefits acccrued to individual members accounts across the period from the previous review
|
(d) |
The appropriateness of the methods used tto distribute investment returns to individual members accounts and the various reserves of the scheme Comments on the equity of he distribution method where this differs between category of members
|
(e) |
Treatment of strains and surpluses and whether distributed to members' accounts or borne by one or more reserve accounts.
|
|
(10) |
A comparison of the actuarial value of assets with the accrued liabilities showing the resultant surplus or deficiency and the percentage of assets to liabilities
(i) |
Where an mvestment reserve is used to hold all or a portion of the difference between the market value of the assets and the value of the members' mdividual accounts plus any reserve accounts set up to meet liabilities the actuary should comment on the intended future use of such an mvestmem reserve and its adequacy for this purpose |
(ii) |
Where the actuary has placed an actuarial value on the assets which is greater than the market value and there are not sufficient free assets available in other reserve accounts to cover the difference the actuary must comment on the steps that should be taken by the trustees if market values do not mcrease withm a reasonable period after the valuation date to match or exceed the actuarial value of the assets |
|
(11) |
A description of all relevant developments and an analysis of the financial progress of the scheme smce the previous statutory actuarial review
|
(12) |
Comment on the current and expected future portion of the contribution which is being saved towards retirement and other funded benefits
|
(13) |
Comments on the appropriateness of the investment policy being followed and the quality of the mvestments m relation to the scheme s liabilities taking particular account of the method used to accrue investment returns to individual member accounts and the communication of the investment risk to the member
|
(14) |
Where future benefits have been projected in statements given to members comments on the adequacy and sustainability of the assumptions underlying the projection covering in particular the contribution rates expenses (including premiums paid for the Insurance of death and disability risks) investment return and salary increases where appropriate
|
(15) |
Such other particulars as the actuary may deem relevant for the purposes of these regulations
|
(16) |
The actuary's qualifications and the capacity in which he has signed the report
FORM C4
(r. 17)
|
CERTICATE BY THE ACTUARY IN SUPPORT OF AN APPLICATION FOR EXEMPTION
In terms of Regulation 31(1)(C)(iii) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations
Name of the scheme
I have Scrutinised
(a) |
the rules and the method of operation of the scheme since the issue of the previous certificate
|
(b) |
a sample explanatory booklet given to members, and
|
(c) |
a sample of an individual member's benefit statement
|
In respect of the period smce the issue of the previous certificate
(a) |
The method used to allocate investment returns to individual account has been as follows
|
(b) |
Expenses (including the premiums paid for the msurance of death and disability risks) have been handled as follows
|
(c) |
Members of the scheme were/were not (delete whichever is not applicable)
|
Provided with projections of their expected ultimate benefits If they were provided with such projections, the basis of such projections was/was not approved by an actuary (delete whichever is not applicable)
(d) |
All risk benefits fallmg due were fully covered by insurance or reinsurance
|
(e) |
All pension payments fallmg due were fully recovered by life office annuities
|
(f) |
The assets of the fund at all time adequately matched its liabilities
|
Having taken account of the manner in which expenses, including the premiums paid for the insurance of death and disability risks investment returns and any surpluses or stains will be distributed between members in future, I am satisfied that
(i) |
all benefits, other than those fully secured by an insurer are limited in value to the contributions, net of expenses including the premiums paid for the msurance of death and disability risks, accumulated with investments return as determine by the person managing the business of the scheme, |
(ii) |
all periodic retirement benefit payments will be fully secured by the purchase of annuities from an insurer, |
(iii) |
any surplus or strains will be distributed amongst members such that the value of the accmed liabilities of the scheme will not exceed the market value of the assets of the scheme Such method of distribution of surpluses or strains is equitable between classes of member and by duration of membership, is consistent with the nature of the surpluses or strains and will not conflict with the reasonable benefit expectations of member. |
In my opinion continued exemption in terms of regulation 34(7) is warranted
The certificate should state the actuary s qualification and capacity in which he has signed the report
Notes
(1) |
Where the actuary is unable to made the statements above without qualification, but feels that the refusal of exemption would be unduly harsh, the actuary must qualify the statement above where appropriate and give reasons why exemption should still be granted
|
(2) |
The actuary may add any other matters relevant to the principles upon which exemption is sought
TABLE G
(r. 18)
|
Item
|
Column 1
|
Column 2
|
|
Categories of Assets
|
Maximum percentage of aggregate market value of total assets of scheme or pooled fund
|
1
|
Cash and Demand Deposits in institutions licensed under the Banking Act of the Republic of Kenya
|
5%
|
2
|
Fixed Deposits Time Deposits and Certificates of Deposits in institutions licensed under the Banking Act of the Republic of Kenya
|
30%
|
3
|
Commercial Paper Corporate Bonds Mortgage Bonds and loan stocks approved by the Capital Markets Authority and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category "non listed bonds and other instruments issued by private companies, provided that the bond or instrument has been given investment grade rating by a credit rating agency registered by the Capital Markets Authority"
|
30%
|
4
|
Kenya Government Securities and collective investment schemes incorporated in Kenya Uganda or Tanzania and approved by the Capital Markets Authority reflecting this category
|
70%
|
5
|
Preference shares and ordinary shares of companies quoted in a stock exchange in Kenya Uganda or Tanzania and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
70%
|
6
|
Unquoted shares of companies incorporated in Kenya and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
5%
|
7
|
Offshore investments in bank deposits government securities quoted equities and rated Corporate Bonds and offshore collective investment schemes reflecting these assets
|
15%
|
8
|
Immovable property in Kenya and units in property Unit Trust Schemes incorporated in Kenya and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
30%
|
9
|
Guaranteed Funds
|
100%
|
|
Any other assets
|
5%
|
TABLE L
(r. 19)
LEVY
|
|
Column 1
|
Column 2
|
Size of Scheme Fund as indicated in latest Audited Accounts (Kenya Shillings)
|
**Annual Levy Rate -Percentage of Fund**
|
Upto 500 million
|
0.2%
|
More than 500 million but not exceeding 1,000 million
|
0.15%
|
More than 1,000 million but not exceeding 5,000 million
|
0.1%
|
More than 5,000 million
|
0.05%
|
FORM C5
(r. 21)
I (Chairman Board of Trustees/authorised trustee)
Being a trustee of (Name and address of scheme)
hereby do declare that to the best of my knowledge and belief the information furnished to the Actuary for the purpose of the Actuanal valuation was correct and complete in every material respect and that a copy of the valuation report has been sent to the sponsor
of the scheme
Date
Signature
SECOND SCHEDULE
[LN 80 of 2002, r. 2, LN 101 of 2002, r. 3.]
|
ITEM
|
KSHS
|
1
|
Annual registration of a manager
|
50,000 00
|
2
|
Annual registration of a custodian
|
50,000 00
|
THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
1. |
These Regulations may be cited as the Retirement Benefits (Forms and Fees) Regulations, 2000.
|
2. |
Application for registration as a custodian in accordance with section 23 (1) of the Act shall be in Form A1 set out in the First Schedule to these Regulations.
|
3. |
The certificate of registration to be issued by the Authority in accordance with section 23 (4) of the Act shall be in Form C1 set out in the First Schedule to these Regulations.
|
4. |
Application for registration as a manager in accordance with section 23(1) of the Act shall be in Form A2 set out in the First Schedule to these Regulations.
|
5. |
The certificate of registration to be issued by the Authority in accordance with section 23(4) of the Act shall be in Form C2 set out in the First Schedule to these Regulations.
|
6. |
Application for registration of an Individual Retirement Benefits Scheme in accordance with section 23(1) of the Act and regulation 5(1) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations shall be in Form A3 set out in the First Schedule to these Regulations.
|
7. |
Application for registration of an existing Occupational Retirement Benefits Scheme in accordance with section 23(1) of the Act and regulation 4(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form A4 set out in the First Schedule to these Regulations.
|
8. |
Application for registration of a new Occupational Retirements Benefits Scheme in accordance with section 23(1) of the Act and regulation 4(1) of Retirement Benefits (Occupational Retirement Benefit Schemes) Regulations shall be in Form A5 set out in the First Schedule to these Regulations.
|
8A. |
Application for registration of an administrator in accordance with section 23 (1) of the Act and regulation 4(1) of the Retirement Benefits (Administrators) Regulations shall be in Form A6 set out in the First Schedule to these Regulations.
|
9. |
The certificate of registration of a scheme to be issued by the Authority in accordance with section 23(4) of the Act shall be in Form C3 set out in the First Schedule to these Regulations.
|
9A. |
The certificate for registration of an administrator in accordance with section 23(4) of the Act and regulation 4(5) of the Retirement Benefits (Administrators) Regulations shall be in Form C6 set out in the First Schedule to these Regulations.
|
10. |
Notice of refusal to register a custodian, manager or scheme to be issued by the Authority in accordance with section 27(2) of the Act shall be in Form N1 set out in the First Schedule to these Regulations.
|
11. |
Notice of intention to de-register a custodian, manager or scheme to be issued by the Authority in accordance with section 28(5) of the Act shall be in Form N2 set out in the First Schedule to these Regulations.
|
12. |
Notice to a custodian, manager or scheme requiring compliance with the directions of the Authority in accordance with section 44 of the Act shall be in Form N3 set out in the First Schedule to these Regulations.
|
13. |
A return on the quarterly record of contributions for an Individual Retirement Benefits Scheme in accordance with regulation 15 of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations shall be in Form R1 set out in the First Schedule to these Regulations.
|
14. |
A return on the quarterly record of contribution for an Occupational Retirement Benefits Scheme in accordance with regulation 15 of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form R2 set out in the First Schedule to these Regulations.
|
15. |
An actuarial valuation report to be submitted to the Authority in accordance with section 35 of the Act and regulation 5(2) of the Retirement Benefits (Transitional) Regulations shall be in the form of Table AR 1 set out in the First Schedule to these Regulations.
|
16. |
An actuarial review report to be submitted to the Authority in accordance with section 35 of the Act and regulation 6(2) of the Retirement Benefits (Transitional) Regulations shall be in the form of Table AR 2 set out in the First Schedule to these Regulations.
|
17. |
The certificate by an actuary to exempt a scheme from review in accordance with regulation 31(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form C4 set out in the First Schedule to these Regulations.
|
18. |
The investment guidelines prescribed by the Authority in accordance with section 38(1)(b) of the Act, regulation 31(1) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 38(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations are specified in Table G set out in the First Schedule to these Regulations.
|
19. |
The levy to be remitted to the Authority in accordance with section 16 of the Act, regulation 39(3) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations and regulation 32(3) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations is specified in Table L set out in the First Schedule to these Regulations.
|
20. |
The annual report on the income and expenditure account and the statement of assets and liabilities of a scheme required to be submitted to the Authority in accordance with section 34 of the Act, regulation 23 (2) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 30 (2) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in such format as may, from time to time, be developed by the Authority in consultation with the Institute of Certified Public Accountants of Kenya in accordance with the International Accounting Standards (IAS) format.
|
21. |
The certification by trustees in accordance with regulation 26(2) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 31(6) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form C5 set out in the First Schedule to these Regulations.
|
22. |
The fees set out in the Second Schedule to these Regulations shall be payable in respect of the matters set out therein.
|
FIRST SCHEDULE
(FORMS)
FORM A1
[r. 2, LN 101 of 2002, r. 2, LN 11 of 2003, r. 2(a), LN 60 of 2006, r. 2, LN 96 of 2007, r. 3, LN 152 of 2007, r. 4.]
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A CUSTODIAN
Provide the following Particulars
A GENERAL
i) Name of Custodian
ii) Registered office
Building
Road
Town
iii) Postal Address
Telephone
Fax/email
iv) Date of incorporation
Certificate of incorporation No.
Country of incorporation
v) Income Tax Personal Identification Number
vi) Income Tax Reference Number
MANAGEMENT
i) Members of the Board of Directors (Appendix A)
ii) Chief Executive, Company Secretary and Heads of Departments (Appendix B)
iii) Bankers, Auditors and Legal Advisors (Appendix C)
SHARE CAPITAL
Types of shares
|
No of shares
|
Nominal Value (Kshs)
|
Total Value (Kshs)
|
|
|
|
|
|
|
Total
|
|
No of share and holding
|
No of share holders
|
No of shares
|
Nominal Value (Kshs)
|
Total amount (Kshs)
|
% of total
|
(a) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(b) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(c) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
D BUSINESS PARTICULARS
(i) |
State briefly the main object of the custodian |
(ii) |
State date of last Annual General meeting |
(iii) |
List the retirement benefit schemes the custodian has offered custodial services for within the period of three years ending the date of application |
(In case of insufficient space provide separate attachment)
E ATTACHMENTS
Please attach certified copies of the following
(i) |
Latest audited report and accounts |
(ii) |
Certificate of incorporation |
(iii) |
CMA Registration Certificate (if registered by the Capital Markets Authority); |
(iv) |
Memorandum and Articles of Association |
I hereby declare section 25A of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration
Signed on this ............... day of .........
Chief Executive/Secretary
Full Name
Designation
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the custodian ..............................
Director(full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
No. of shares held
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE CUSTODIAN
Name of custodian ..............................
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS LEGAL ADVISORS AND BANKERS
Name of custodian
|
Name of firm/institution
|
Income Tax PIN
|
Postal Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisor
|
|
|
|
|
|
S. 23(4)
FORM C1
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A CUSTODIAN
This is to certify that.............. (custodian) is registered as a Custodian of retirement benefits schemes funds subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this.......day of...........
Chief Executive Officer
Retirement Benefits Authority
FORM A2
((r. 4)
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A MANAGER
Provide the following particulars-
A GENERAL
i) Name of manager
ii) Registered office
Building
Road
Town
iii) Postal Address
Telephone Fax/Email
Telex
B MANAGEMENT
i) Members of the Board of Directors (Appendix A)
ii) Chief Executive Company Secretary and Heads of Departments (Appendix B)
iii) Bankers Auditors and Legal Advisors (Appendix C)
iv) Date of incorporation certificate of incorporation no
v) Income Tax Personal Identification Number
vi) Income Tax Reference Number
C SHARE CAPITAL
i) Authorised capital
Types of shares
|
Number of shares
|
Nominal value (Kshs)
|
Total value (Kshs)
|
|
|
|
|
|
|
Total
|
|
Paid up capital
Type of share and holding
|
Number of shareholders
|
Number of shares
|
Nominal value (Kshs)
|
Total Amount (Kshs)
|
% of total
|
a) sharesLocalForeignTotal
|
|
|
|
|
|
b) SharesLocalForeignTotal
|
|
|
|
|
|
c) sharesLocalForeignTotal
|
|
|
|
|
|
TOTAL
|
|
|
|
|
|
D BUSINESS PARTICULARS
(i) |
State briefly the main object of the manager |
(ii) |
State date of last Annual General meeting |
(iii) |
List the retirement benefit schemes the manager has managed their funds within the period of three years ending as at the date of application (Incase of insufficient space provide separate attachment) |
E ATTACHMENTS
Please attach certified copies of the following
i) Latest audited report and accounts
ii) Certificate of incorporation
iii) CMA registration certificate (if registered by the Capital Markets Authority
I hereby declare section 25 of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration
Signed on this ............ day of........
Chief Executive/Secretary
Full Name
Designation
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the Manager
Director (full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
No of shares held
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE MANAGER
Name of Managers
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS, LEGAL ADVISORS AND BANKERS
Name of Manager
|
Name of firm/institution
|
Income Tax PIN
|
Postal Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
FORM C2
(s. 23(4))
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A MANAGER
This is to certify that ............................... (manager) is registered and authorised to manage retirement benefit schemes fund subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this...........day of..................
Retirement Benefits Authority
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF AN INDIVIDUAL
RETIREMENT BENEFITS SCHEME
PART I - DETAILS OF THE SCHEME
(ii) |
Income Tax PIN Number |
B Provide the following information regarding the proposed scheme
(i) |
Proposed number of members |
(ii) |
Registered office of the scheme |
Building
Road
Postal Address
Telephone .......... Address ...........
Telex .............. Fax ...............
Email
(iii) |
Is the scheme registered under the Income Tax (Retirement Benefit) Rules? YES/NO |
If yes, state the Income Tax Reference Number
C Provide the following details in the appendices
(i) |
Directors of the Trust corporation or institution rendering trust services (Appendix A) |
(ii) |
Auditors, Legal Advisors Actuary, Managers, Custodians and Administrators (if any)(Appendix B) partners |
(iii) |
Directors or partners of the sponsor (Appendix "c") |
PART II - PARTICULARS OF TRUSTEES
A Name of trustees
B Physical Address
Building .................. Road ..............
Town ..........................................
Postal Address ....... Telephone ....... Fax .....
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
(iii) |
Certificate of Incorporation number |
D Has the trust corporation or the institution rendering trust services previously been convicted of a criminal offence with a sentence of a period of six months or more?
PART III-PARTICULARS OF SPONSOR
(Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A (i) Name of sponsor
(ii) |
If a company, certificate of incorporation number |
(iii) |
If not a company state the number of the certification of registration under the Business |
Names Act
B Physical Address
Building ......................... Road
Town
Telephone
E-mail/fax Nos
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
Please attach copies of the following
(ii) |
Certificate of incorporation of the trust corporation |
(iii) |
Latest audited report and accounts of the trust corporation |
(iv) |
An actuarial certificate certifying the design and financial viability of the scheme |
(v) |
A feasibility study on a proposed scheme |
1. |
certificate of incorporation of the sponsor, or
|
2. |
certificate of registration as a Business Name of sponsor
I hereby declare that section 26 of the Act has been complied with the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowlege and belief. Any alterations in particulars stated here in or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of the alteration.
Signed on this ................... day of ........
Signature of Applicant
Full Name
Designation
APPENDIX A
|
PARTICULARS OF DIRECTORS OF TRUST CORPORATION
Name of Trust corporation
Name of Director
|
Citizenship
|
Address/Tel/Fax or E mail
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF AUDITORS LEGAL ADVISORS ACTUARIES ADMINISTRATORS MANAGER AND CUSTODIANS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Address Telephone Fax or E mail
|
Professional body to which Partners are members
|
Date of appointment
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
Auditors
|
|
|
|
|
|
Custodians
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Manager
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF DIRECTORS OR PARTNERS OF A SPONSOR
Name of Sponsor
Name of Directors/Partners*
|
Citizenship
|
Address/Tel/Fax or E mail
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
|
|
|
|
|
*Delete as appropriate
FORM A4 (r. 7)
RETIREMENT BENEFITS AUTHORITY
REGISTRATION OF EXISTING SCHEMES
APPLICATION FOR THE PURPOSE OF REGISTRATION UNDER S23(2) OF THE
RETIREMENT BENEFITS ACT, 1997
Read attached notes before completing the form)
PART I - DETAILS OF THE SCHEME
(ii) |
Income Tax PIN Number |
B Any other names under which the scheme has been known previously
C Any other names under which the scheme has been known together with the names of schemes which have in whole or part been merged with, or replaced by the scheme in the past five years
D Provide the following particulars regarding the scheme
(i) |
Is it a provident or pension fund? |
(ii) |
Is it an individual based? YES/NO |
(iii) |
Is it an employee based? YES/NO |
(iv) |
Is the scheme contributory or non contributory? |
(vi) |
What is the current status of the scheme? |
(1) |
Is it an open scheme? YES/NO
|
(2) |
Is it a paid up scheme? YES/NO
|
(3) |
Is it a closed scheme? YES/NO
|
(4) |
If other specify
(vii) |
State whether the scheme is a defined contribution or a defined benefit scheme
|
E (i) Give the following information as at the end of the last financial year from 19.... to 19 ....
|
(1) |
State the number if members of the scheme
|
(2) |
State the number of members of the scheme who were active members in service
|
(3) |
State the number of members in whom the scheme benefit have been fully vested
|
(4) |
State the scheme's vesting formula
|
(5) |
State the number of members who are drawing pension, if any
|
(6) |
State the number of members whose retirement benefits are deferred
|
(7) |
State the number of the total permanent workforce of the sponsoring employer(s)
|
(8) |
Is membership of the scheme compulsory or voluntary?
(ii) |
Do those permanent employees of the sponsoring employer(s) who are not members of the scheme belong to any other scheme? YES/NO |
If yes, give details of the scheme
Give the following information as at the end of the last financial year
from 19 ........... to .............. 19
(i) |
Where applicable state the contribution formula for the employee and the employer, and in the case of an individual based scheme the individual contribution formula |
Employee
Employer
Individual contribution
(ii) |
State the amount contributed |
Employee's contributions
Kshs
Individual's contribution
Kshs
(iii) |
State the total benefits as follows |
Lumpsum payments Kshs
Commuted payments Kshs
Pension payments Kshs
Death benefits payments Kshs
Disability benefits payments Kshs
Deferred benefits
Other specify
(iv) |
(1) State the total value of the scheme fund Kshs
|
|
(2) |
State basis of valuation eg market value, historical cost etc
G (1) Provide the following particulars of the establishment of the scheme as follows
Country
Date of establishment
Registered office of the scheme
Building
Road
Postal Address
Telephone
Telex
Fax/Email
ii) Is the scheme established under an irrevocable trust? YES/NO
If no state the basis of establishment
iii) Is the scheme approved under the Income Tax (Retirement Benefits Scheme) Rules? YES/NO
If yes state the Income Tax Reference Number
H Provide details for the following
i) Members of the Board of Trustees (Appendix A)
ii) Fund manager, if any (Appendix B)
iii) Auditors, Legal Advisors Actuary, Managers Custodian and Administrators (Appendix C)
Please complete the tables in the above mentioned appendices)
I If the scheme does not engage the services of trustees a scheme administrator or fund manager, then provide the following particulars
(i) |
Who administers the scheme? |
(ii) |
Who makes decisions on the investment of the scheme funds? |
(iii) |
Are the scheme funds separated from those of the sponsor? Explain |
(iv) |
Are scheme funds or assets separated from those of the fund manager? YES/NO |
(v) |
Provide the list of investment portfolio as per the latest audited or management accounts for the period from ................ 19 ......... to .......... 19 ....... showing the cost, market and book values and the respective percentages in relation to the total fund of the scheme, as in appendices D1 and D2 annexed |
|
1. |
In case the assets of the scheme are managed by an Insurance Company/Bank/Asset Manager on a pooled basis such manager to complete Appendix D2
|
2. |
The said Manager in completing Appendix D2 to provide the total investments of the pool and submit on a separate list all the schemes which form the pool together with their respective shares of the pooled investments
(ii) |
Where applicable, state the ratio of fund assets in relation of actuarial liabilities as per the latest actuarial report dated |
K List all Bankers of scheme funds showing the branches and address for such branches
L (i) Is the custodian of the scheme assets registered under the Capital Markets Authority? YES/NO
(ii) |
If the custodian is registered by any other authority provide the following |
Full Name
Physical Address
Building
Road
Town
Postal Address
Telephone Fax
(iii) |
State in whose name the title documents for the assets of the scheme are registered? |
(iv) |
Give full details of the person who keeps scheme's assets and documents |
Full Name
Physical Address
Building..................... Road
Town
Postal Address
Telephone ................... Fax
|
PART II - PARTICULARS OF SPONSOR(S)
Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A Name of Sponsor(s)
B Physical Address
Building ....................Road
Town
Postal Address .......... Telephone ............. Fax/Email
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
D Number of members in service of the sponsor
Please attach copies of the following
(ii) |
Latest actuarial report |
(iii) |
Latest audited or management accounts |
(iv) |
An actuarial certificate certifying the design and financial viability of the scheme (if applicable) |
(v) |
For insured schemes a copy of the insurance policy document and a copy of the latest fund value statement and revenue account |
(vi) |
For schemes with funds invested by an asset manager firm a copy of the latest scheme fund investment report and revenue account |
(vii) |
Fund management agreement(s) (where applicable) |
I hereby declare that the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief Any alterations in particulars states herein or in the said documents will be promptly communicated to the Authority within a period not later than three months from the date of alteration
Signed on this ................ day of ............
Full name
Designation
Chairman/Secretary
Authorised signature of Applicant
APPENDIX A
PARTICULARS OF BOARD OF TRUSTEES
Name of Scheme
Trustees
|
Citizenship
|
Residential Address
|
Occupation
|
Date of Appointment
|
Whom do the Trustees represent in the Board
|
|
|
|
|
|
|
State against each Trustee whether they have been convicted of a criminal offence giving the date and particulars of the offence
APPENDIX B
PARTICULARS OF SENIOR MANAGEMENT OF THE FUND MANAGER
(Complete this form for each fund manager where applicable)
PARTICULARS OF SENIOR MANAGEMENT OF THE FUND MANAGER
(Complete this form for each fund manager where applicable)
Name of Scheme
Name of Fund Manager
Is the Fund Manager Registered under the Capital Markets Authority Act/Insurance Act?
Income Tax PIN Number
Full Name
|
Designation
|
Nationality
|
Age
|
Postal Address
|
Date of appointment
|
Experience (No of years)
|
Academic and professional qualification
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
If any of the officers has been convicted of a criminal offence please give the name of the officer the date and particulars of the offence
* (The Chief Executive and his core team)
APPENDIX C
PARTICULARS OF AUDITORS LEGAL ADVISORS ACTUARIES ADMINISTRATORS AND CUSTODIANS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Postal/Telephone or Fax Address
|
Professional body to which Partners are members
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Custodians
|
|
|
|
|
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
APPENDIX D1
LIST OF INVESTMENT PORTFOLIO
Name of Scheme
Income Tax PIN Number
|
|
|
AMOUNT IN KSH
|
|
|
|
|
|
INVESTMENTS
|
Original Cost
|
%
|
Book Value
|
%
|
Market Value
|
%
|
Date of valuation
|
Basis of Valuation
|
(a) Real Estate*i) Land (underdeveloped)ii) Residentialiii) Commercialiv) Agriculturalv) Any other(b) Quoted Equity+i) Agriculturalii) Commercial and alliediii) Financial & Investment(c) Unquoted Equity+i) Agriculturalii) Commercial & Alliediii) Financial & investmentiv) Industrial & alliedv) Others
|
|
|
|
|
|
|
|
|
(Provide on a separate paper a list of land reference title numbers in which scheme funds are invested)
+(Provide on a separate paper a list of companies in which investments are held)
APPENDIX D1 (CONTD)
(d) Government Paperi) Bondsii) Stockiii) Treasury Billsiv) Any other (specify)
|
|
|
|
|
|
|
|
|
(e) Cash & Deposits in Banks (State the name(s) of the Banks)
|
|
|
|
|
|
|
|
|
(f) Offshore investment
|
|
|
|
|
|
|
|
|
(g) Other Specify
|
|
|
|
|
|
|
|
|
TOTAL
|
|
100%
|
|
100%
|
|
100%
|
|
|
APPENDIX D2
LIST OF INVESTMENT PORTFOLIO
Name of Insurance Company/Bank/Asset Management
Income Tax PIN Number
|
|
|
|
AMOUNT IN KSH
|
|
|
|
|
INVESTMENTS
|
Original Cost
|
%
|
Book Value
|
%
|
Market Value
|
%
|
Date of Valuation
|
Basis of Valuation
|
(h) Real Estate*vi) Land (underdeveloped)vii) Residentialviii) Commercialix) Agriculturalx) Any other(i) Quoted Equity+vi) Agriculturalvii) Commercial and alliedviii) Financial & Investmentix) Industrial and alliedx) Others(j) Unquoted Equity+v) Agriculturalvi) Commercial & alliedvii) Financial & investmentviii) Industrial & allied(k) Government Paperv) Bondsvi) Stockvii) Treasury Billsviii) Any other (specify)(l) Cash & Deposits in Banks (State the name(s) of the Banks)(m) Offshore investments(n) Other Specify
|
|
|
|
|
|
|
|
|
TOTAL
|
|
100%
|
|
100%
|
|
|
|
|
*(Provide on a separate paper a list of land reference title numbers in which scheme funds are invested)
+(Provide on a separate paper a list of companies in which investments are held)
NOTES TO REGISTRATION APPLICATION FORM A4
The following words and phrases as used in the application form have the following respective meanings
(1) Actuarial liabilities
A debt or an obligation of a retirement benefits scheme arrived at using actuarial principles and assumptions
(2) Administrator
A person* charged with the responsibility of the day-to-day management of a scheme such as keeping records paying benefits to an providing members with information relating to their benefits
(3) Banks
Bank of financial institution licensed under the Banking Act and in which schemes' accounts are operated or held
(4) Commuted Payment
The whole or part of a pension entitlement paid to a member on retirement subject to scheme rules and/or Income Tax Regulations
(5) Contribution Formula
The rate(s) of contribution to the fund by members and/or sponsors
(6) Contributory Scheme
(i) |
A retirement benefits scheme in which both the sponsor(s) and the members contribute to the fund |
(ii) Non-contributory Scheme
A retirement benefit scheme in which only the sponsor(s) contributes to the fund
(6) Custodian
A person* who has custody of schemes' assets including cash and title documents as an agent of the scheme
(8) Defined Benefit Scheme
(i) |
A scheme in which benefits to be provided or paid are specific based on a specified criteria such as service, earnings etc. |
(ii) Deferred Contribution (money purchase) Scheme
A scheme which specified contributions to be made whether by employer and/or employee. The accumulated contributions and interest earned determine the value of the benefit
(9) Financial Year
Financial year of the scheme
(10) Fund Manager
A person charged with the responsibility of investing scheme funds
(11) Lump-sum
Full and final payment of retirement benefit upon cessation of employment on attaining the normal retirement age
(12) (i) Open Scheme
A running scheme which is open to new members to join
(ii) Paid up Scheme
A scheme where contributions to the scheme have ceased eg due to winding up, merger/acquisition of sponsor(s)
(iii) Closed Scheme
A scheme which is closed to new members but which otherwise functions as a normal scheme for its continuing members
(13) Scheme
Any scheme or arrangement (other than a contract for life assurance) whether established by a written law for the time being in force or by any other instrument, under which persons are entitled to benefits in the form of payments, determined by age, length of service, amount of earnings or otherwise and payable primarily upon the retirement, or upon death, termination of service, or upon the occurrence of such other even as may be specified in such written law or other instrument
(14) (i) Vested Benefit
Any accrued benefit to which a member would be immediately entitled to on withdrawal from service of sponsor, from the scheme or at retirement
(ii) Vesting Formula
The method of determining the benefits to be vested
* A person includes a body corporate or a company
FORM A5
((r. 8))
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A NEW OCCUPATIONAL
RETIREMENT BENEFITS SCHEME
PART I - DETAILS OF PROPOSED SCHEME
(ii) |
Income Tax PIN Number |
B Provide the following particulars regarding the proposed scheme
(i) |
Is it a provident or pension fund? |
(ii) |
State whether the scheme is a defined contribution or a defined benefit scheme |
If other specify
C Provide the following information regarding the proposed scheme
(i) |
Proposed number of members of the scheme |
(ii) |
Number of the total permanent workforce of the sponsoring employer(s) |
(iii) |
Is membership of the scheme proposed to be compulsory or voluntary |
(iv) |
Proposed scheme's vesting formula |
D Where applicable state the contribution formula for the employee and the employer
Employee
Employer
E Provide the following particulars on the proposed scheme
i) Registered office
Building
Road
Postal Address
Telephone
Telex
Fax/Email
ii) Is the scheme established under an irrevocable trust? YES/NO
If no, state the basis of establishment
iii) Is the scheme registered under the Income Tax (Retirement Benefits Scheme) Rules? YES/NO
If yes state the Income Tax Reference Number
Provide the following details in the appendices
i) Members of the Board of Tmstees (Appendix A)
ii) Auditors, Legal Advisors Actuary Managers Custodian and Admmistrators (Appendix B)
PART II - PARTICULARS OF SPONSOR(S)
(Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A Name of Sponsor(s)
B Physical Address
Building Road
Town
Postal Address Telephone Fax/Email
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
D Number of members in service of the sponsor
Please attach copies of the following
(viii) |
An actuarial report certifying the design and financial viability of such proposed scheme |
(ix) |
Schedule of the rates of contributions to be payable to the scheme |
I hereby declare that section 26 of the Act has been complied with and the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of the alteration
Signed on this day of
Signature of Applicant
Full name
Designation
APPENDIX A
PARTICULARS OF PROPOSED BOARD OF TRUSTEES
Name of Scheme
Trustees (Full Name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
Representation in Board (employer or employee or independent)
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF PROPOSED AUDITORS LEGAL ADVISORS ACTUARIES MANAGERS CUSTODIANS AND ADMINISTRATORS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Address/Telephone or Email
|
Professional body to which Partner/company are member
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
Custodian
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Managers
|
|
|
|
|
|
FORM A6
(r. 4)
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF AN ADMINISTRATOR
Provide the following particulars:
A. GENERAL
(i) |
Name of Administrator....................................................................... |
(ii) |
Registered office ......................................................................... |
Building .......................................................................................
Road ...........................................................................................
Town ...........................................................................................
(iii) |
Postal address ........................................................................... |
Telephone ...........................................Fax/Email .................................
Telex ..........................................................................................
B. MANAGEMENT
(i) |
Members of the Board of Directors. (Appendix A) |
(ii) |
Chief Executive, Company Secretary and Heads of Departments. (Appendix B) |
(iii) |
Bankers, Auditors and Legal Advisors. (Appendix C) |
(iv) |
Date of incorporation ..................................................................... |
Certificate of incorporation No ................................................................
(v) |
Income Tax Personal Identification Number ..................................................
|
(vi) |
Income Tax Reference Number ...............................................................
|
C SHARE CAPITAL
Type of shares
|
Number of shares
|
Nominal value (KSh)
|
Total value (KSh)
|
|
|
|
|
Total
|
|
|
|
Paid-up Capital
Type of share and holding
|
Number of shareholders
|
Number of shares
|
Nominal value (KSh)
|
Total Amount (KSh)
|
% of total
|
(a) SharesLocalForeign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(b) SharesLocalForeign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(c) SharesLocalForeign
|
|
|
|
|
|
TOTAL
|
|
|
|
|
|
D. BUSINESS PARTICULARS
(i) |
State briefly the main object of the Administrator ......................................... |
................................................................................................
................................................................................................
................................................................................................
(ii) |
State date of last Annual General Meeting. |
................................................................................................
................................................................................................
................................................................................................
(iii) |
List the retirement benefit schemes the Administrator has provided Administration Services to within the period of three years ending as at the date of application. (Incase of insufficient space provide separate attachment). |
................................................................................................
................................................................................................
................................................................................................
................................................................................................
E. ATTACHMENTS.
Please attach certified copies of the following:
(i) |
Latest audited report and accounts |
(ii) |
Certificate of incorporation |
(iii) |
Memos and Articles of Incorporation |
I hereby declare that section 25B of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration.
Signed on this ....................................... day of ...................................
Chief Executive/Secretary
Full name .........................................................................
Designation ........................................................................
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the Administrators
.................................................................................................
Director (full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE ADMINISTRATOR
Name of Administrator .....................................................................
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS, LEGAL ADVISORS AND BANKERS
Name of Administrator ..................................................................
|
Name of firm/institution
|
Income Tax P.I.N.
|
Postal, Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
((s. 23(4))
FORM C6
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF AN ADMINISTRATOR
This is to certify that........ (Administrator) is registered and authorised to manage retirement benefits schemes subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon.
Given under my hand and seal of the Retirement Benefits Authority this ............. day
of......20
Chief Executive Officer
Retirement Benefits Authority
((s. 23(4))
FORM C3
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
This is to certify that ..........................(scheme) is registered as a retirement benefits scheme subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this ..... day of ..................
Retirement Benefits Authority
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
This is to certify that .................... (scheme) is registered as a retirement benefits scheme subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this ...... day of .............
Retirement Benefits Authority
((S. 27(2))
FORM N1
NOTICE OF REFUSAL TO REGISTER A CUSTODIAN, MANAGER OR SCHEME
To
RE
TAKE NOTICE that upon consideration of your application for registration as a custodian/ manager/retirement benefits scheme* in accordance with the provisions of the Retirement Benefits Act and the regulations made thereunder, the Authority has found your application unsuccessful and consequently refused to register you due to the following reasons -
Yours faithfully,
Chief Executive Officer
*Delete whichever is inapplicable
(S. 28(5))
FORM N2
NOTICE OF INTENTION TO DEREGISTER A CUSTODIAN MANAGER OR SCHEME
To
RE
TAKE NOTICE that the Authority intends to deregister you on the following reasons-
TAKE FURTHER NOTICE that you may make your representations in writing to the Authority in regard to the said intention within the next twenty-eight (28) days from the date hereof which representations the Authority shall consider in accordance with the provisions of the Retirement Benefits Act and the regulations made thereunder before finally making its decision on the said intended deregistration
Yours faithfully,
Chief Executive Officer
cc Scheme
Manager
Sponsor
(S. 44)
FORM N3
NOTICE TO A CUSTODIAN, MANAGER OR SCHEME REQUIRING COMPLIANCE OF DIRECTIONS
To
RE
TAKE NOTICE that pursuant to an inspection made and report thereof written and furnished on the Authority, particular matters arise out of the said report which require urgent correction Consequently the Authority hereby requires your compliance of the following directions
TAKE FURTHER NOTICE that you are required to comply with the said directions within the next ......... days from the date hereof or by the ........... day of ........
Yours faithfully
Chief Executive Officer
FORM R1
((r. 13., LN 60/2006, LN 96/2007))
RETURN ON QUARTERLY RECORD OF CONTRIBUTIONS FOR THE QUARTER ENDING
3. |
Contribution remittance during the quarter ending of
(a) |
Total Contribution received Kshs
|
(b) |
Unremitted contributions Kshs
|
|
4. |
Total contributions which have not been remitted for a period of more than three months from the date they became due Kshs
|
5. |
Total number and details of active members of the scheme
|
(provide list as follows-)
Item No.
|
Name of Member
|
Gender (Male/Female)
|
Age
|
|
|
|
|
|
|
|
|
Date this........day of...........
Signature of Trustee/Administrator
FORM R2
[r. 14]
RETURN ON QUARTERLY RECORD OF CONTRIBUTIONS
3. |
Contribution remittance during the quarter ending
(a) |
(i) |
members' contributions Kshs |
(ii) |
sponsor's contributions received Kshs |
(iii) |
total contributions received Kshs |
|
(b) |
(ii) |
by the sponsors Kshs |
(iii) |
total unremitted contributions Kshs |
|
(c) |
Total contributions which have not been remitted for a period of more than three months from the date they became due shs
|
|
4. |
Total number and details of active members of the scheme...
Item No.
|
Name of Member
|
Gender (Male/Female)
|
Age
|
|
|
|
|
|
|
|
|
Date this day of
Signature of Trustee/Administrator
TABLE AR 1
r 15
|
CONTENTS OF AN ACTUARIAL VALUATION REPORT
An actuarial valuation report shall include where applicable, the following particulars
(1) |
The dates on which the valuation and the previous valuation were conducted
|
(2) |
The objectives of the actuarial valuation
|
(3) |
A summary of the benefits and contribution rates used in the actuarial valuation with any comments on the benefit structure and design if appropriate
|
(4) |
The number of persons in respect of whom liabilities have been calculated subdivided into active members deferred pensioners and vested pensioners with their corresponding annual pensionable emoluments annual deferred pensions and annual vested pensions
|
(5) |
A consolidated income statement showing cash flows since previous actuarial valuation
|
(6) |
(i) |
A description of the classes of assets held by the scheme unless such a breakdown of assets'is not possible (e.g with investments in assurance policies) in which case a description of the nature of the policy should be given |
(ii) |
The value of the net assets of the scheme after deducting current liabilities and any liability arising from the pledge or any other encumbrance of the assets of the fund together with full particulars of such deductions |
(iii) |
The actuarial value of these net assets for the purposes of a comparison with the scheme s accrued liabilities |
|
(7) |
A description of the basis employed by the actuary in calculating the actuarial value of each of the various classes of assets together with adequate particulars for each basis
|
(8) |
The accrued liabilities of the scheme which for the purpose of this clause shall include
(i) |
The actuarial liability in respect of past service benefits of active members with due allowance for future salary increase and increase in benefits |
(ii) |
Actuarial liabilities in respect of benefits payable to current and deferred pensioners with due allowance for any increases |
(iii) |
Any other accrued actuarial liability |
|
(9) |
A description of the basis employed m calculating the actuarial value of the accrued liabilities together with adequate particulars of the basis
|
(10) |
A comparison of the actuarial value of assets with the accrued liabilities showing the resultant surplus or deficiency and the percentage of assets to liabilities
|
(11) |
In the case of an actuarial deficiency or surplus
i) the causes or probable causes thereof
ii) the measures taken or recommended to eluninate any deficiency
iii) the measures taken or recommended to normalise any surplus
|
(12) |
A description of all relevant developments and an analysis of the financial progress of the scheme since the previous statutory actuarial valuation
|
(13) |
A comparison of recommended future contribution rates with those obtaining immediately before the valuation and adequacy of the sponsor's contribution rate and the effects thereof
|
(14) |
Any comments on the suitability of the scheme fund investments in relation to the liabilities
|
(15) |
Such other particulars as the Actuary may deem relevant for the purposes of these regulations
|
(16) |
The Actuary s qualifications and the capacity in which he has signed the report
TABLE AR 2
(r. 16)
|
CONTENTS OF AN ACTUARIAL REVIEW REPORT
An actuarial review report shall include where applicable the following particulars
(1) |
The dates on which the review and the previous review were conducted
|
(2) |
The objectives of the actuarial review
|
(3) |
A summary of the benefits and contribution rates used m the actuarial review including a statement whether the expenses and premiums paid tor the insurance of death and disability premiums are included within the defined contribution paid m addition borne out of investment returns prior to distribution to members and/or borne out of reserve accounts
|
(4) |
A summary of the membership of the scheme subdivided into active members deferred members and vested members with their corresponding annual pensionable emoluments annual deferred benefits and annual vested benefits
|
(5) |
A consolidated income statement showing cashflows since the previous actuarial review
|
(6) |
(i) |
A description of the classes of assets held by the scheme unless such a breakdown of assets is not possible (e g with investments in assurance policies) in which case a description of the nature of the policy should be given |
(ii) |
The value of the net assets of the scheme after deducting current liabilities and any liability arising from the pledge or any other encumbrance of the assets of the fund together with full particulars of such deductions |
(iii) |
The actuarial value of the net assets for the purposes of a comparison with the scheme s accrued liabilities and where the actuarial value differs from the market value of the assets the market value of the assets should also be stated |
|
(7) |
A description of the basis employed by the actuary in calculating the actuarial value of each of the various classes of assets together with adequate particulars for each basis
|
(8) |
The accrued liabilities of the scheme which for the purpose of this clause shall include
(i) |
The value of members' individual accounts |
(ii) |
Any reserve accounts set up to meet liabilities |
(iii) |
Actuarial liabilities in respect of benefits payable to current and deferred pensions with due allowance for any increases |
(iv) |
Any other accrued actuarial liability |
Where the scheme is liable for payment of pensions the actuary should comply with the Fifth Schedule
|
(9) |
A description of the basis employed in calculating the actuarial value of the accrued liabilities together with adequate particulars of the basis. In particular
(a) |
A statement of how members individual liabilities have been determined
|
(b) |
A statement of the types and extent of reserve accounts held their intended use and adequacy
|
(c) |
An analysis of the rates of investment return and expenses including premiums paid for death and disability benefits acccrued to individual members accounts across the period from the previous review
|
(d) |
The appropriateness of the methods used tto distribute investment returns to individual members accounts and the various reserves of the scheme Comments on the equity of he distribution method where this differs between category of members
|
(e) |
Treatment of strains and surpluses and whether distributed to members' accounts or borne by one or more reserve accounts.
|
|
(10) |
A comparison of the actuarial value of assets with the accrued liabilities showing the resultant surplus or deficiency and the percentage of assets to liabilities
(i) |
Where an mvestment reserve is used to hold all or a portion of the difference between the market value of the assets and the value of the members' mdividual accounts plus any reserve accounts set up to meet liabilities the actuary should comment on the intended future use of such an mvestmem reserve and its adequacy for this purpose |
(ii) |
Where the actuary has placed an actuarial value on the assets which is greater than the market value and there are not sufficient free assets available in other reserve accounts to cover the difference the actuary must comment on the steps that should be taken by the trustees if market values do not mcrease withm a reasonable period after the valuation date to match or exceed the actuarial value of the assets |
|
(11) |
A description of all relevant developments and an analysis of the financial progress of the scheme smce the previous statutory actuarial review
|
(12) |
Comment on the current and expected future portion of the contribution which is being saved towards retirement and other funded benefits
|
(13) |
Comments on the appropriateness of the investment policy being followed and the quality of the mvestments m relation to the scheme s liabilities taking particular account of the method used to accrue investment returns to individual member accounts and the communication of the investment risk to the member
|
(14) |
Where future benefits have been projected in statements given to members comments on the adequacy and sustainability of the assumptions underlying the projection covering in particular the contribution rates expenses (including premiums paid for the Insurance of death and disability risks) investment return and salary increases where appropriate
|
(15) |
Such other particulars as the actuary may deem relevant for the purposes of these regulations
|
(16) |
The actuary's qualifications and the capacity in which he has signed the report
FORM C4
(r. 17)
|
CERTICATE BY THE ACTUARY IN SUPPORT OF AN APPLICATION FOR EXEMPTION
In terms of Regulation 31(1)(C)(iii) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations
Name of the scheme
I have Scrutinised
(a) |
the rules and the method of operation of the scheme since the issue of the previous certificate
|
(b) |
a sample explanatory booklet given to members, and
|
(c) |
a sample of an individual member's benefit statement
|
In respect of the period smce the issue of the previous certificate
(a) |
The method used to allocate investment returns to individual account has been as follows
|
(b) |
Expenses (including the premiums paid for the msurance of death and disability risks) have been handled as follows
|
(c) |
Members of the scheme were/were not (delete whichever is not applicable)
|
Provided with projections of their expected ultimate benefits If they were provided with such projections, the basis of such projections was/was not approved by an actuary (delete whichever is not applicable)
(d) |
All risk benefits fallmg due were fully covered by insurance or reinsurance
|
(e) |
All pension payments fallmg due were fully recovered by life office annuities
|
(f) |
The assets of the fund at all time adequately matched its liabilities
|
Having taken account of the manner in which expenses, including the premiums paid for the insurance of death and disability risks investment returns and any surpluses or stains will be distributed between members in future, I am satisfied that
(i) |
all benefits, other than those fully secured by an insurer are limited in value to the contributions, net of expenses including the premiums paid for the msurance of death and disability risks, accumulated with investments return as determine by the person managing the business of the scheme, |
(ii) |
all periodic retirement benefit payments will be fully secured by the purchase of annuities from an insurer, |
(iii) |
any surplus or strains will be distributed amongst members such that the value of the accmed liabilities of the scheme will not exceed the market value of the assets of the scheme Such method of distribution of surpluses or strains is equitable between classes of member and by duration of membership, is consistent with the nature of the surpluses or strains and will not conflict with the reasonable benefit expectations of member. |
In my opinion continued exemption in terms of regulation 34(7) is warranted
The certificate should state the actuary s qualification and capacity in which he has signed the report
Notes
(1) |
Where the actuary is unable to made the statements above without qualification, but feels that the refusal of exemption would be unduly harsh, the actuary must qualify the statement above where appropriate and give reasons why exemption should still be granted
|
(2) |
The actuary may add any other matters relevant to the principles upon which exemption is sought
TABLE G
(r. 18)
|
Item
|
Column 1
|
Column 2
|
|
Categories of Assets
|
Maximum percentage of aggregate market value of total assets of scheme or pooled fund
|
1
|
Cash and Demand Deposits in institutions licensed under the Banking Act of the Republic of Kenya
|
5%
|
2
|
Fixed Deposits Time Deposits and Certificates of Deposits in institutions licensed under the Banking Act of the Republic of Kenya
|
30%
|
3
|
Commercial Paper Corporate Bonds Mortgage Bonds and loan stocks approved by the Capital Markets Authority and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category "non listed bonds and other instruments issued by private companies, provided that the bond or instrument has been given investment grade rating by a credit rating agency registered by the Capital Markets Authority"
|
30%
|
4
|
Kenya Government Securities and collective investment schemes incorporated in Kenya Uganda or Tanzania and approved by the Capital Markets Authority reflecting this category
|
70%
|
5
|
Preference shares and ordinary shares of companies quoted in a stock exchange in Kenya Uganda or Tanzania and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
70%
|
6
|
Unquoted shares of companies incorporated in Kenya and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
5%
|
7
|
Offshore investments in bank deposits government securities quoted equities and rated Corporate Bonds and offshore collective investment schemes reflecting these assets
|
15%
|
8
|
Immovable property in Kenya and units in property Unit Trust Schemes incorporated in Kenya and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
30%
|
9
|
Guaranteed Funds
|
100%
|
|
Any other assets
|
5%
|
TABLE L
(r. 19)
LEVY
|
|
Column 1
|
Column 2
|
Size of Scheme Fund as indicated in latest Audited Accounts (Kenya Shillings)
|
**Annual Levy Rate -Percentage of Fund**
|
Upto 500 million
|
0.2%
|
More than 500 million but not exceeding 1,000 million
|
0.15%
|
More than 1,000 million but not exceeding 5,000 million
|
0.1%
|
More than 5,000 million
|
0.05%
|
FORM C5
(r. 21)
I (Chairman Board of Trustees/authorised trustee)
Being a trustee of (Name and address of scheme)
hereby do declare that to the best of my knowledge and belief the information furnished to the Actuary for the purpose of the Actuanal valuation was correct and complete in every material respect and that a copy of the valuation report has been sent to the sponsor
of the scheme
Date
Signature
SECOND SCHEDULE
[LN 80 of 2002, r. 2, LN 101 of 2002, r. 3, LN 152 of 2007, r.5.]
|
ITEM
|
KSHS
|
1
|
Annual registration of a manager
|
50,000 00
|
2
|
Annual registration of a custodian
|
50,000 00
|
3
|
Annual registration of an administrator
|
50,000 00
|
THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
1. |
These Regulations may be cited as the Retirement Benefits (Forms and Fees) Regulations, 2000.
|
2. |
Application for registration as a custodian in accordance with section 23 (1) of the Act shall be in Form A1 set out in the First Schedule to these Regulations.
|
3. |
The certificate of registration to be issued by the Authority in accordance with section 23 (4) of the Act shall be in Form C1 set out in the First Schedule to these Regulations.
|
4. |
Application for registration as a manager in accordance with section 23(1) of the Act shall be in Form A2 set out in the First Schedule to these Regulations.
|
5. |
The certificate of registration to be issued by the Authority in accordance with section 23(4) of the Act shall be in Form C2 set out in the First Schedule to these Regulations.
|
6. |
Application for registration of an Individual Retirement Benefits Scheme in accordance with section 23(1) of the Act and regulation 5(1) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations shall be in Form A3 set out in the First Schedule to these Regulations.
|
7. |
Application for registration of an existing Occupational Retirement Benefits Scheme in accordance with section 23(1) of the Act and regulation 4(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form A4 set out in the First Schedule to these Regulations.
|
8. |
Application for registration of a new Occupational Retirements Benefits Scheme in accordance with section 23(1) of the Act and regulation 4(1) of Retirement Benefits (Occupational Retirement Benefit Schemes) Regulations shall be in Form A5 set out in the First Schedule to these Regulations.
|
8A. |
Application for registration of an administrator in accordance with section 23 (1) of the Act and regulation 4(1) of the Retirement Benefits (Administrators) Regulations shall be in Form A6 set out in the First Schedule to these Regulations.
|
9. |
The certificate of registration of a scheme to be issued by the Authority in accordance with section 23(4) of the Act shall be in Form C3 set out in the First Schedule to these Regulations.
|
9A. |
The certificate for registration of an administrator in accordance with section 23(4) of the Act and regulation 4(5) of the Retirement Benefits (Administrators) Regulations shall be in Form C6 set out in the First Schedule to these Regulations.
|
10. |
Notice of refusal to register a custodian, manager or scheme to be issued by the Authority in accordance with section 27(2) of the Act shall be in Form N1 set out in the First Schedule to these Regulations.
|
11. |
Notice of intention to de-register a custodian, manager or scheme to be issued by the Authority in accordance with section 28(5) of the Act shall be in Form N2 set out in the First Schedule to these Regulations.
|
12. |
Notice to a custodian, manager or scheme requiring compliance with the directions of the Authority in accordance with section 44 of the Act shall be in Form N3 set out in the First Schedule to these Regulations.
|
13. |
A return on the quarterly record of contributions for an Individual Retirement Benefits Scheme in accordance with regulation 15 of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations shall be in Form R1 set out in the First Schedule to these Regulations.
|
14. |
A return on the quarterly record of contribution for an Occupational Retirement Benefits Scheme in accordance with regulation 15 of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form R2 set out in the First Schedule to these Regulations.
|
15. |
An actuarial valuation report to be submitted to the Authority in accordance with section 35 of the Act and regulation 5(2) of the Retirement Benefits (Transitional) Regulations shall be in the form of Table AR 1 set out in the First Schedule to these Regulations.
|
16. |
An actuarial review report to be submitted to the Authority in accordance with section 35 of the Act and regulation 6(2) of the Retirement Benefits (Transitional) Regulations shall be in the form of Table AR 2 set out in the First Schedule to these Regulations.
|
17. |
The certificate by an actuary to exempt a scheme from review in accordance with regulation 31(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form C4 set out in the First Schedule to these Regulations.
|
18. |
The investment guidelines prescribed by the Authority in accordance with section 38(1)(b) of the Act, regulation 31(1) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 38(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations are specified in Table G set out in the First Schedule to these Regulations.
|
19. |
The levy to be remitted to the Authority in accordance with section 16 of the Act, regulation 39(3) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations and regulation 32(3) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations is specified in Table L set out in the First Schedule to these Regulations.
|
20. |
The annual report on the income and expenditure account and the statement of assets and liabilities of a scheme required to be submitted to the Authority in accordance with section 34 of the Act, regulation 23 (2) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 30 (2) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in such format as may, from time to time, be developed by the Authority in consultation with the Institute of Certified Public Accountants of Kenya in accordance with the International Accounting Standards (IAS) format.
|
21. |
The certification by trustees in accordance with regulation 26(2) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 31(6) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form C5 set out in the First Schedule to these Regulations.
|
22. |
The fees set out in the Second Schedule to these Regulations shall be payable in respect of the matters set out therein.
|
FIRST SCHEDULE
(FORMS)
FORM A1
[r. 2, LN 101 of 2002, r. 2, LN 11 of 2003, r. 2(a), LN 60 of 2006, r. 2, LN 96 of 2007, r. 3, LN 152 of 2007, r. 4, LN 74 of 2008, r. 2.]
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A CUSTODIAN
Provide the following Particulars
A GENERAL
i) Name of Custodian
ii) Registered office
Building
Road
Town
iii) Postal Address
Telephone
Fax/email
iv) Date of incorporation
Certificate of incorporation No.
Country of incorporation
v) Income Tax Personal Identification Number
vi) Income Tax Reference Number
MANAGEMENT
i) Members of the Board of Directors (Appendix A)
ii) Chief Executive, Company Secretary and Heads of Departments (Appendix B)
iii) Bankers, Auditors and Legal Advisors (Appendix C)
SHARE CAPITAL
Types of shares
|
No of shares
|
Nominal Value (Kshs)
|
Total Value (Kshs)
|
|
|
|
|
|
|
Total
|
|
No of share and holding
|
No of share holders
|
No of shares
|
Nominal Value (Kshs)
|
Total amount (Kshs)
|
% of total
|
(a) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(b) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(c) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
D BUSINESS PARTICULARS
(i) |
State briefly the main object of the custodian |
(ii) |
State date of last Annual General meeting |
(iii) |
List the retirement benefit schemes the custodian has offered custodial services for within the period of three years ending the date of application |
(In case of insufficient space provide separate attachment)
E ATTACHMENTS
Please attach certified copies of the following
(i) |
Latest audited report and accounts |
(ii) |
Certificate of incorporation |
(iii) |
CMA Registration Certificate (if registered by the Capital Markets Authority); |
(iv) |
Memorandum and Articles of Association |
I hereby declare section 25A of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration
Signed on this ............... day of .........
Chief Executive/Secretary
Full Name
Designation
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the custodian ..............................
Director(full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
No. of shares held
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE CUSTODIAN
Name of custodian ..............................
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS LEGAL ADVISORS AND BANKERS
Name of custodian
|
Name of firm/institution
|
Income Tax PIN
|
Postal Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisor
|
|
|
|
|
|
(S. 23(4))
FORM C1
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A CUSTODIAN
This is to certify that.............. (custodian) is registered as a Custodian of retirement benefits schemes funds subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this.......day of...........
Chief Executive Officer
Retirement Benefits Authority
FORM A2
(r. 4)
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A MANAGER
Provide the following particulars-
A GENERAL
i) Name of manager
ii) Registered office
Building
Road
Town
iii) Postal Address
Telephone Fax/Email
Telex
B MANAGEMENT
i) Members of the Board of Directors (Appendix A)
ii) Chief Executive Company Secretary and Heads of Departments (Appendix B)
iii) Bankers Auditors and Legal Advisors (Appendix C)
iv) Date of incorporation certificate of incorporation no
v) Income Tax Personal Identification Number
vi) Income Tax Reference Number
C SHARE CAPITAL
i) Authorised capital
Types of shares
|
Number of shares
|
Nominal value (Kshs)
|
Total value (Kshs)
|
|
|
|
|
|
|
Total
|
|
Paid up capital
Type of share and holding
|
Number of shareholders
|
Number of shares
|
Nominal value (Kshs)
|
Total Amount (Kshs)
|
% of total
|
a) sharesLocalForeignTotal
|
|
|
|
|
|
b) SharesLocalForeignTotal
|
|
|
|
|
|
c) sharesLocalForeignTotal
|
|
|
|
|
|
TOTAL
|
|
|
|
|
|
D BUSINESS PARTICULARS
(i) |
State briefly the main object of the manager |
(ii) |
State date of last Annual General meeting |
(iii) |
List the retirement benefit schemes the manager has managed their funds within the period of three years ending as at the date of application (Incase of insufficient space provide separate attachment) |
E ATTACHMENTS
Please attach certified copies of the following
i) Latest audited report and accounts
ii) Certificate of incorporation
iii) CMA registration certificate (if registered by the Capital Markets Authority
I hereby declare section 25 of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration
Signed on this ............ day of........
Chief Executive/Secretary
Full Name
Designation
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the Manager
Director (full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
No of shares held
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE MANAGER
Name of Managers
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS, LEGAL ADVISORS AND BANKERS
Name of Manager
|
Name of firm/institution
|
Income Tax PIN
|
Postal Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
FORM C2
(s. 23(4))
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A MANAGER
This is to certify that ............................... (manager) is registered and authorised to manage retirement benefit schemes fund subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this...........day of..................
Retirement Benefits Authority
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF AN INDIVIDUAL
RETIREMENT BENEFITS SCHEME
PART I - DETAILS OF THE SCHEME
(ii) |
Income Tax PIN Number |
B Provide the following information regarding the proposed scheme
(i) |
Proposed number of members |
(ii) |
Registered office of the scheme |
Building
Road
Postal Address
Telephone .......... Address ...........
Telex .............. Fax ...............
Email
(iii) |
Is the scheme registered under the Income Tax (Retirement Benefit) Rules? YES/NO |
If yes, state the Income Tax Reference Number
C Provide the following details in the appendices
(i) |
Directors of the Trust corporation or institution rendering trust services (Appendix A) |
(ii) |
Auditors, Legal Advisors Actuary, Managers, Custodians and Administrators (if any)(Appendix B) partners |
(iii) |
Directors or partners of the sponsor (Appendix "c") |
PART II - PARTICULARS OF TRUSTEES
A Name of trustees
B Physical Address
Building .................. Road ..............
Town ..........................................
Postal Address ....... Telephone ....... Fax .....
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
(iii) |
Certificate of Incorporation number |
D Has the trust corporation or the institution rendering trust services previously been convicted of a criminal offence with a sentence of a period of six months or more?
PART III-PARTICULARS OF SPONSOR
(Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A (i) Name of sponsor
(ii) |
If a company, certificate of incorporation number |
(iii) |
If not a company state the number of the certification of registration under the Business |
Names Act
B Physical Address
Building ......................... Road
Town
Telephone
E-mail/fax Nos
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
Please attach copies of the following
(ii) |
Certificate of incorporation of the trust corporation |
(iii) |
Latest audited report and accounts of the trust corporation |
(iv) |
An actuarial certificate certifying the design and financial viability of the scheme |
(v) |
A feasibility study on a proposed scheme |
1. |
certificate of incorporation of the sponsor, or
|
2. |
certificate of registration as a Business Name of sponsor
I hereby declare that section 26 of the Act has been complied with the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowlege and belief. Any alterations in particulars stated here in or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of the alteration.
Signed on this ................... day of ........
Signature of Applicant
Full Name
Designation
APPENDIX A
|
PARTICULARS OF DIRECTORS OF TRUST CORPORATION
Name of Trust corporation
Name of Director
|
Citizenship
|
Address/Tel/Fax or E mail
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF AUDITORS LEGAL ADVISORS ACTUARIES ADMINISTRATORS MANAGER AND CUSTODIANS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Address Telephone Fax or E mail
|
Professional body to which Partners are members
|
Date of appointment
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
Auditors
|
|
|
|
|
|
Custodians
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Manager
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF DIRECTORS OR PARTNERS OF A SPONSOR
Name of Sponsor
Name of Directors/Partners*
|
Citizenship
|
Address/Tel/Fax or E mail
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
|
|
|
|
|
*Delete as appropriate
FORM A4
(r. 7)
RETIREMENT BENEFITS AUTHORITY
REGISTRATION OF EXISTING SCHEMES
APPLICATION FOR THE PURPOSE OF REGISTRATION UNDER S23(2) OF THE
RETIREMENT BENEFITS ACT, 1997
Read attached notes before completing the form)
PART I - DETAILS OF THE SCHEME
(ii) |
Income Tax PIN Number |
B Any other names under which the scheme has been known previously
C Any other names under which the scheme has been known together with the names of schemes which have in whole or part been merged with, or replaced by the scheme in the past five years
D Provide the following particulars regarding the scheme
(i) |
Is it a provident or pension fund? |
(ii) |
Is it an individual based? YES/NO |
(iii) |
Is it an employee based? YES/NO |
(iv) |
Is the scheme contributory or non contributory? |
(vi) |
What is the current status of the scheme? |
(1) |
Is it an open scheme? YES/NO
|
(2) |
Is it a paid up scheme? YES/NO
|
(3) |
Is it a closed scheme? YES/NO
|
(4) |
If other specify
(vii) |
State whether the scheme is a defined contribution or a defined benefit scheme
|
E (i) Give the following information as at the end of the last financial year from 19.... to 19 ....
|
(1) |
State the number if members of the scheme
|
(2) |
State the number of members of the scheme who were active members in service
|
(3) |
State the number of members in whom the scheme benefit have been fully vested
|
(4) |
State the scheme's vesting formula
|
(5) |
State the number of members who are drawing pension, if any
|
(6) |
State the number of members whose retirement benefits are deferred
|
(7) |
State the number of the total permanent workforce of the sponsoring employer(s)
|
(8) |
Is membership of the scheme compulsory or voluntary?
(ii) |
Do those permanent employees of the sponsoring employer(s) who are not members of the scheme belong to any other scheme? YES/NO |
If yes, give details of the scheme
Give the following information as at the end of the last financial year
from 19 ........... to .............. 19
(i) |
Where applicable state the contribution formula for the employee and the employer, and in the case of an individual based scheme the individual contribution formula |
Employee
Employer
Individual contribution
(ii) |
State the amount contributed |
Employee's contributions
Kshs
Individual's contribution
Kshs
(iii) |
State the total benefits as follows |
Lumpsum payments Kshs
Commuted payments Kshs
Pension payments Kshs
Death benefits payments Kshs
Disability benefits payments Kshs
Deferred benefits
Other specify
(iv) |
(1) State the total value of the scheme fund Kshs
|
|
(2) |
State basis of valuation eg market value, historical cost etc
G (1) Provide the following particulars of the establishment of the scheme as follows
Country
Date of establishment
Registered office of the scheme
Building
Road
Postal Address
Telephone
Telex
Fax/Email
ii) Is the scheme established under an irrevocable trust? YES/NO
If no state the basis of establishment
iii) Is the scheme approved under the Income Tax (Retirement Benefits Scheme) Rules? YES/NO
If yes state the Income Tax Reference Number
H Provide details for the following
i) Members of the Board of Trustees (Appendix A)
ii) Fund manager, if any (Appendix B)
iii) Auditors, Legal Advisors Actuary, Managers Custodian and Administrators (Appendix C)
Please complete the tables in the above mentioned appendices)
I If the scheme does not engage the services of trustees a scheme administrator or fund manager, then provide the following particulars
(i) |
Who administers the scheme? |
(ii) |
Who makes decisions on the investment of the scheme funds? |
(iii) |
Are the scheme funds separated from those of the sponsor? Explain |
(iv) |
Are scheme funds or assets separated from those of the fund manager? YES/NO |
(v) |
Provide the list of investment portfolio as per the latest audited or management accounts for the period from ................ 19 ......... to .......... 19 ....... showing the cost, market and book values and the respective percentages in relation to the total fund of the scheme, as in appendices D1 and D2 annexed |
|
1. |
In case the assets of the scheme are managed by an Insurance Company/Bank/Asset Manager on a pooled basis such manager to complete Appendix D2
|
2. |
The said Manager in completing Appendix D2 to provide the total investments of the pool and submit on a separate list all the schemes which form the pool together with their respective shares of the pooled investments
(ii) |
Where applicable, state the ratio of fund assets in relation of actuarial liabilities as per the latest actuarial report dated |
K List all Bankers of scheme funds showing the branches and address for such branches
L (i) Is the custodian of the scheme assets registered under the Capital Markets Authority? YES/NO
(ii) |
If the custodian is registered by any other authority provide the following |
Full Name
Physical Address
Building
Road
Town
Postal Address
Telephone Fax
(iii) |
State in whose name the title documents for the assets of the scheme are registered? |
(iv) |
Give full details of the person who keeps scheme's assets and documents |
Full Name
Physical Address
Building..................... Road
Town
Postal Address
Telephone ................... Fax
|
PART II - PARTICULARS OF SPONSOR(S)
Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A Name of Sponsor(s)
B Physical Address
Building ....................Road
Town
Postal Address .......... Telephone ............. Fax/Email
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
D Number of members in service of the sponsor
Please attach copies of the following
(ii) |
Latest actuarial report |
(iii) |
Latest audited or management accounts |
(iv) |
An actuarial certificate certifying the design and financial viability of the scheme (if applicable) |
(v) |
For insured schemes a copy of the insurance policy document and a copy of the latest fund value statement and revenue account |
(vi) |
For schemes with funds invested by an asset manager firm a copy of the latest scheme fund investment report and revenue account |
(vii) |
Fund management agreement(s) (where applicable) |
I hereby declare that the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief Any alterations in particulars states herein or in the said documents will be promptly communicated to the Authority within a period not later than three months from the date of alteration
Signed on this ................ day of ............
Full name
Designation
Chairman/Secretary
Authorised signature of Applicant
APPENDIX A
PARTICULARS OF BOARD OF TRUSTEES
Name of Scheme
Trustees
|
Citizenship
|
Residential Address
|
Occupation
|
Date of Appointment
|
Whom do the Trustees represent in the Board
|
|
|
|
|
|
|
State against each Trustee whether they have been convicted of a criminal offence giving the date and particulars of the offence
APPENDIX B
PARTICULARS OF SENIOR MANAGEMENT OF THE FUND MANAGER
(Complete this form for each fund manager where applicable)
PARTICULARS OF SENIOR MANAGEMENT OF THE FUND MANAGER
(Complete this form for each fund manager where applicable)
Name of Scheme
Name of Fund Manager
Is the Fund Manager Registered under the Capital Markets Authority Act/Insurance Act?
Income Tax PIN Number
Full Name
|
Designation
|
Nationality
|
Age
|
Postal Address
|
Date of appointment
|
Experience (No of years)
|
Academic and professional qualification
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
If any of the officers has been convicted of a criminal offence please give the name of the officer the date and particulars of the offence
* (The Chief Executive and his core team)
APPENDIX C
PARTICULARS OF AUDITORS LEGAL ADVISORS ACTUARIES ADMINISTRATORS AND CUSTODIANS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Postal/Telephone or Fax Address
|
Professional body to which Partners are members
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Custodians
|
|
|
|
|
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
APPENDIX D1
LIST OF INVESTMENT PORTFOLIO
Name of Scheme
Income Tax PIN Number
|
|
|
AMOUNT IN KSH
|
|
|
|
|
|
INVESTMENTS
|
Original Cost
|
%
|
Book Value
|
%
|
Market Value
|
%
|
Date of valuation
|
Basis of Valuation
|
(a) Real Estate*i) Land (underdeveloped)ii) Residentialiii) Commercialiv) Agriculturalv) Any other(b) Quoted Equity+i) Agriculturalii) Commercial and alliediii) Financial & Investment(c) Unquoted Equity+i) Agriculturalii) Commercial & Alliediii) Financial & investmentiv) Industrial & alliedv) Others
|
|
|
|
|
|
|
|
|
(Provide on a separate paper a list of land reference title numbers in which scheme funds are invested)
+(Provide on a separate paper a list of companies in which investments are held)
APPENDIX D1 (CONTD)
(d) Government Paperi) Bondsii) Stockiii) Treasury Billsiv) Any other (specify)
|
|
|
|
|
|
|
|
|
(e) Cash & Deposits in Banks (State the name(s) of the Banks)
|
|
|
|
|
|
|
|
|
(f) Offshore investment
|
|
|
|
|
|
|
|
|
(g) Other Specify
|
|
|
|
|
|
|
|
|
TOTAL
|
|
100%
|
|
100%
|
|
100%
|
|
|
APPENDIX D2
LIST OF INVESTMENT PORTFOLIO
Name of Insurance Company/Bank/Asset Management
Income Tax PIN Number
|
|
|
|
AMOUNT IN KSH
|
|
|
|
|
INVESTMENTS
|
Original Cost
|
%
|
Book Value
|
%
|
Market Value
|
%
|
Date of Valuation
|
Basis of Valuation
|
(h) Real Estate*vi) Land (underdeveloped)vii) Residentialviii) Commercialix) Agriculturalx) Any other(i) Quoted Equity+vi) Agriculturalvii) Commercial and alliedviii) Financial & Investmentix) Industrial and alliedx) Others(j) Unquoted Equity+v) Agriculturalvi) Commercial & alliedvii) Financial & investmentviii) Industrial & allied(k) Government Paperv) Bondsvi) Stockvii) Treasury Billsviii) Any other (specify)(l) Cash & Deposits in Banks (State the name(s) of the Banks)(m) Offshore investments(n) Other Specify
|
|
|
|
|
|
|
|
|
TOTAL
|
|
100%
|
|
100%
|
|
|
|
|
*(Provide on a separate paper a list of land reference title numbers in which scheme funds are invested)
+(Provide on a separate paper a list of companies in which investments are held)
NOTES TO REGISTRATION APPLICATION FORM A4
The following words and phrases as used in the application form have the following respective meanings
(1) Actuarial liabilities
A debt or an obligation of a retirement benefits scheme arrived at using actuarial principles and assumptions
(2) Administrator
A person* charged with the responsibility of the day-to-day management of a scheme such as keeping records paying benefits to an providing members with information relating to their benefits
(3) Banks
Bank of financial institution licensed under the Banking Act and in which schemes' accounts are operated or held
(4) Commuted Payment
The whole or part of a pension entitlement paid to a member on retirement subject to scheme rules and/or Income Tax Regulations
(5) Contribution Formula
The rate(s) of contribution to the fund by members and/or sponsors
(6) Contributory Scheme
(i) |
A retirement benefits scheme in which both the sponsor(s) and the members contribute to the fund |
(ii) Non-contributory Scheme
A retirement benefit scheme in which only the sponsor(s) contributes to the fund
(6) Custodian
A person* who has custody of schemes' assets including cash and title documents as an agent of the scheme
(8) Defined Benefit Scheme
(i) |
A scheme in which benefits to be provided or paid are specific based on a specified criteria such as service, earnings etc. |
(ii) Deferred Contribution (money purchase) Scheme
A scheme which specified contributions to be made whether by employer and/or employee. The accumulated contributions and interest earned determine the value of the benefit
(9) Financial Year
Financial year of the scheme
(10) Fund Manager
A person charged with the responsibility of investing scheme funds
(11) Lump-sum
Full and final payment of retirement benefit upon cessation of employment on attaining the normal retirement age
(12) (i) Open Scheme
A running scheme which is open to new members to join
(ii) Paid up Scheme
A scheme where contributions to the scheme have ceased eg due to winding up, merger/acquisition of sponsor(s)
(iii) Closed Scheme
A scheme which is closed to new members but which otherwise functions as a normal scheme for its continuing members
(13) Scheme
Any scheme or arrangement (other than a contract for life assurance) whether established by a written law for the time being in force or by any other instrument, under which persons are entitled to benefits in the form of payments, determined by age, length of service, amount of earnings or otherwise and payable primarily upon the retirement, or upon death, termination of service, or upon the occurrence of such other even as may be specified in such written law or other instrument
(14) (i) Vested Benefit
Any accrued benefit to which a member would be immediately entitled to on withdrawal from service of sponsor, from the scheme or at retirement
(ii) Vesting Formula
The method of determining the benefits to be vested
* A person includes a body corporate or a company
FORM A5
((r. 8))
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A NEW OCCUPATIONAL
RETIREMENT BENEFITS SCHEME
PART I - DETAILS OF PROPOSED SCHEME
(ii) |
Income Tax PIN Number |
B Provide the following particulars regarding the proposed scheme
(i) |
Is it a provident or pension fund? |
(ii) |
State whether the scheme is a defined contribution or a defined benefit scheme |
If other specify
C Provide the following information regarding the proposed scheme
(i) |
Proposed number of members of the scheme |
(ii) |
Number of the total permanent workforce of the sponsoring employer(s) |
(iii) |
Is membership of the scheme proposed to be compulsory or voluntary |
(iv) |
Proposed scheme's vesting formula |
D Where applicable state the contribution formula for the employee and the employer
Employee
Employer
E Provide the following particulars on the proposed scheme
i) Registered office
Building
Road
Postal Address
Telephone
Telex
Fax/Email
ii) Is the scheme established under an irrevocable trust? YES/NO
If no, state the basis of establishment
iii) Is the scheme registered under the Income Tax (Retirement Benefits Scheme) Rules? YES/NO
If yes state the Income Tax Reference Number
Provide the following details in the appendices
i) Members of the Board of Tmstees (Appendix A)
ii) Auditors, Legal Advisors Actuary Managers Custodian and Admmistrators (Appendix B)
PART II - PARTICULARS OF SPONSOR(S)
(Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A Name of Sponsor(s)
B Physical Address
Building Road
Town
Postal Address Telephone Fax/Email
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
D Number of members in service of the sponsor
Please attach copies of the following
(viii) |
An actuarial report certifying the design and financial viability of such proposed scheme |
(ix) |
Schedule of the rates of contributions to be payable to the scheme |
I hereby declare that section 26 of the Act has been complied with and the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of the alteration
Signed on this day of
Signature of Applicant
Full name
Designation
APPENDIX A
PARTICULARS OF PROPOSED BOARD OF TRUSTEES
Name of Scheme
Trustees (Full Name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
Representation in Board (employer or employee or independent)
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF PROPOSED AUDITORS LEGAL ADVISORS ACTUARIES MANAGERS CUSTODIANS AND ADMINISTRATORS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Address/Telephone or Email
|
Professional body to which Partner/company are member
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
Custodian
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Managers
|
|
|
|
|
|
FORM A6
(r. 4)
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF AN ADMINISTRATOR
Provide the following particulars:
A. GENERAL
(i) |
Name of Administrator....................................................................... |
(ii) |
Registered office ......................................................................... |
Building .......................................................................................
Road ...........................................................................................
Town ...........................................................................................
(iii) |
Postal address ........................................................................... |
Telephone ...........................................Fax/Email .................................
Telex ..........................................................................................
B. MANAGEMENT
(i) |
Members of the Board of Directors. (Appendix A) |
(ii) |
Chief Executive, Company Secretary and Heads of Departments. (Appendix B) |
(iii) |
Bankers, Auditors and Legal Advisors. (Appendix C) |
(iv) |
Date of incorporation ..................................................................... |
Certificate of incorporation No ................................................................
(v) |
Income Tax Personal Identification Number ..................................................
|
(vi) |
Income Tax Reference Number ...............................................................
|
C SHARE CAPITAL
Type of shares
|
Number of shares
|
Nominal value (KSh)
|
Total value (KSh)
|
|
|
|
|
Total
|
|
|
|
Paid-up Capital
Type of share and holding
|
Number of shareholders
|
Number of shares
|
Nominal value (KSh)
|
Total Amount (KSh)
|
% of total
|
(a) SharesLocalForeign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(b) SharesLocalForeign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(c) SharesLocalForeign
|
|
|
|
|
|
TOTAL
|
|
|
|
|
|
D. BUSINESS PARTICULARS
(i) |
State briefly the main object of the Administrator ......................................... |
................................................................................................
................................................................................................
................................................................................................
(ii) |
State date of last Annual General Meeting. |
................................................................................................
................................................................................................
................................................................................................
(iii) |
List the retirement benefit schemes the Administrator has provided Administration Services to within the period of three years ending as at the date of application. (Incase of insufficient space provide separate attachment). |
................................................................................................
................................................................................................
................................................................................................
................................................................................................
E. ATTACHMENTS.
Please attach certified copies of the following:
(i) |
Latest audited report and accounts |
(ii) |
Certificate of incorporation |
(iii) |
Memos and Articles of Incorporation |
I hereby declare that section 25B of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration.
Signed on this ....................................... day of ...................................
Chief Executive/Secretary
Full name .........................................................................
Designation ........................................................................
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the Administrators
.................................................................................................
Director (full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE ADMINISTRATOR
Name of Administrator .....................................................................
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS, LEGAL ADVISORS AND BANKERS
Name of Administrator ..................................................................
|
Name of firm/institution
|
Income Tax P.I.N.
|
Postal, Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
((s. 23(4))
FORM C6
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF AN ADMINISTRATOR
This is to certify that........ (Administrator) is registered and authorised to manage retirement benefits schemes subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon.
Given under my hand and seal of the Retirement Benefits Authority this ............. day
of......20
Chief Executive Officer
Retirement Benefits Authority
((s. 23(4))
FORM C3
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
This is to certify that ..........................(scheme) is registered as a retirement benefits scheme subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this ..... day of ..................
Retirement Benefits Authority
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
This is to certify that .................... (scheme) is registered as a retirement benefits scheme subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this ...... day of .............
Retirement Benefits Authority
((S. 27(2))
FORM N1
NOTICE OF REFUSAL TO REGISTER A CUSTODIAN, MANAGER OR SCHEME
To
RE
TAKE NOTICE that upon consideration of your application for registration as a custodian/ manager/retirement benefits scheme* in accordance with the provisions of the Retirement Benefits Act and the regulations made thereunder, the Authority has found your application unsuccessful and consequently refused to register you due to the following reasons -
Yours faithfully,
Chief Executive Officer
*Delete whichever is inapplicable
(S. 28(5))
FORM N2
NOTICE OF INTENTION TO DEREGISTER A CUSTODIAN MANAGER OR SCHEME
To
RE
TAKE NOTICE that the Authority intends to deregister you on the following reasons-
TAKE FURTHER NOTICE that you may make your representations in writing to the Authority in regard to the said intention within the next twenty-eight (28) days from the date hereof which representations the Authority shall consider in accordance with the provisions of the Retirement Benefits Act and the regulations made thereunder before finally making its decision on the said intended deregistration
Yours faithfully,
Chief Executive Officer
cc Scheme
Manager
Sponsor
(S. 44)
FORM N3
NOTICE TO A CUSTODIAN, MANAGER OR SCHEME REQUIRING COMPLIANCE OF DIRECTIONS
To
RE
TAKE NOTICE that pursuant to an inspection made and report thereof written and furnished on the Authority, particular matters arise out of the said report which require urgent correction Consequently the Authority hereby requires your compliance of the following directions
TAKE FURTHER NOTICE that you are required to comply with the said directions within the next ......... days from the date hereof or by the ........... day of ........
Yours faithfully
Chief Executive Officer
FORM R1
((r. 13., LN 60/2006, LN 96/2007))
RETURN ON QUARTERLY RECORD OF CONTRIBUTIONS FOR THE QUARTER ENDING
3. |
Contribution remittance during the quarter ending of
(a) |
Total Contribution received Kshs
|
(b) |
Unremitted contributions Kshs
|
|
4. |
Total contributions which have not been remitted for a period of more than three months from the date they became due Kshs
|
5. |
Total number and details of active members of the scheme
|
(provide list as follows-)
Item No.
|
Name of Member
|
Gender (Male/Female)
|
Age
|
|
|
|
|
|
|
|
|
Date this........day of...........
Signature of Trustee/Administrator
FORM R2
(r. 14)
RETURN ON QUARTERLY RECORD OF CONTRIBUTIONS
3. |
Contribution remittance during the quarter ending
(a) |
(i) |
members' contributions Kshs |
(ii) |
sponsor's contributions received Kshs |
(iii) |
total contributions received Kshs |
|
(b) |
(ii) |
by the sponsors Kshs |
(iii) |
total unremitted contributions Kshs |
|
(c) |
Total contributions which have not been remitted for a period of more than three months from the date they became due shs
|
|
4. |
Total number and details of active members of the scheme...
Item No.
|
Name of Member
|
Gender (Male/Female)
|
Age
|
|
|
|
|
|
|
|
|
Date this day of
Signature of Trustee/Administrator
TABLE AR 1
(r 15)
|
CONTENTS OF AN ACTUARIAL VALUATION REPORT
An actuarial valuation report shall include where applicable, the following particulars
(1) |
The dates on which the valuation and the previous valuation were conducted
|
(2) |
The objectives of the actuarial valuation
|
(3) |
A summary of the benefits and contribution rates used in the actuarial valuation with any comments on the benefit structure and design if appropriate
|
(4) |
The number of persons in respect of whom liabilities have been calculated subdivided into active members deferred pensioners and vested pensioners with their corresponding annual pensionable emoluments annual deferred pensions and annual vested pensions
|
(5) |
A consolidated income statement showing cash flows since previous actuarial valuation
|
(6) |
(i) |
A description of the classes of assets held by the scheme unless such a breakdown of assets'is not possible (e.g with investments in assurance policies) in which case a description of the nature of the policy should be given |
(ii) |
The value of the net assets of the scheme after deducting current liabilities and any liability arising from the pledge or any other encumbrance of the assets of the fund together with full particulars of such deductions |
(iii) |
The actuarial value of these net assets for the purposes of a comparison with the scheme s accrued liabilities |
|
(7) |
A description of the basis employed by the actuary in calculating the actuarial value of each of the various classes of assets together with adequate particulars for each basis
|
(8) |
The accrued liabilities of the scheme which for the purpose of this clause shall include
(i) |
The actuarial liability in respect of past service benefits of active members with due allowance for future salary increase and increase in benefits |
(ii) |
Actuarial liabilities in respect of benefits payable to current and deferred pensioners with due allowance for any increases |
(iii) |
Any other accrued actuarial liability |
|
(9) |
A description of the basis employed m calculating the actuarial value of the accrued liabilities together with adequate particulars of the basis
|
(10) |
A comparison of the actuarial value of assets with the accrued liabilities showing the resultant surplus or deficiency and the percentage of assets to liabilities
|
(11) |
In the case of an actuarial deficiency or surplus
i) the causes or probable causes thereof
ii) the measures taken or recommended to eluninate any deficiency
iii) the measures taken or recommended to normalise any surplus
|
(12) |
A description of all relevant developments and an analysis of the financial progress of the scheme since the previous statutory actuarial valuation
|
(13) |
A comparison of recommended future contribution rates with those obtaining immediately before the valuation and adequacy of the sponsor's contribution rate and the effects thereof
|
(14) |
Any comments on the suitability of the scheme fund investments in relation to the liabilities
|
(15) |
Such other particulars as the Actuary may deem relevant for the purposes of these regulations
|
(16) |
The Actuary s qualifications and the capacity in which he has signed the report
TABLE AR 2
(r. 16)
|
CONTENTS OF AN ACTUARIAL REVIEW REPORT
An actuarial review report shall include where applicable the following particulars
(1) |
The dates on which the review and the previous review were conducted
|
(2) |
The objectives of the actuarial review
|
(3) |
A summary of the benefits and contribution rates used m the actuarial review including a statement whether the expenses and premiums paid tor the insurance of death and disability premiums are included within the defined contribution paid m addition borne out of investment returns prior to distribution to members and/or borne out of reserve accounts
|
(4) |
A summary of the membership of the scheme subdivided into active members deferred members and vested members with their corresponding annual pensionable emoluments annual deferred benefits and annual vested benefits
|
(5) |
A consolidated income statement showing cashflows since the previous actuarial review
|
(6) |
(i) |
A description of the classes of assets held by the scheme unless such a breakdown of assets is not possible (e g with investments in assurance policies) in which case a description of the nature of the policy should be given |
(ii) |
The value of the net assets of the scheme after deducting current liabilities and any liability arising from the pledge or any other encumbrance of the assets of the fund together with full particulars of such deductions |
(iii) |
The actuarial value of the net assets for the purposes of a comparison with the scheme s accrued liabilities and where the actuarial value differs from the market value of the assets the market value of the assets should also be stated |
|
(7) |
A description of the basis employed by the actuary in calculating the actuarial value of each of the various classes of assets together with adequate particulars for each basis
|
(8) |
The accrued liabilities of the scheme which for the purpose of this clause shall include
(i) |
The value of members' individual accounts |
(ii) |
Any reserve accounts set up to meet liabilities |
(iii) |
Actuarial liabilities in respect of benefits payable to current and deferred pensions with due allowance for any increases |
(iv) |
Any other accrued actuarial liability |
Where the scheme is liable for payment of pensions the actuary should comply with the Fifth Schedule
|
(9) |
A description of the basis employed in calculating the actuarial value of the accrued liabilities together with adequate particulars of the basis. In particular
(a) |
A statement of how members individual liabilities have been determined
|
(b) |
A statement of the types and extent of reserve accounts held their intended use and adequacy
|
(c) |
An analysis of the rates of investment return and expenses including premiums paid for death and disability benefits acccrued to individual members accounts across the period from the previous review
|
(d) |
The appropriateness of the methods used tto distribute investment returns to individual members accounts and the various reserves of the scheme Comments on the equity of he distribution method where this differs between category of members
|
(e) |
Treatment of strains and surpluses and whether distributed to members' accounts or borne by one or more reserve accounts.
|
|
(10) |
A comparison of the actuarial value of assets with the accrued liabilities showing the resultant surplus or deficiency and the percentage of assets to liabilities
(i) |
Where an mvestment reserve is used to hold all or a portion of the difference between the market value of the assets and the value of the members' mdividual accounts plus any reserve accounts set up to meet liabilities the actuary should comment on the intended future use of such an mvestmem reserve and its adequacy for this purpose |
(ii) |
Where the actuary has placed an actuarial value on the assets which is greater than the market value and there are not sufficient free assets available in other reserve accounts to cover the difference the actuary must comment on the steps that should be taken by the trustees if market values do not mcrease withm a reasonable period after the valuation date to match or exceed the actuarial value of the assets |
|
(11) |
A description of all relevant developments and an analysis of the financial progress of the scheme smce the previous statutory actuarial review
|
(12) |
Comment on the current and expected future portion of the contribution which is being saved towards retirement and other funded benefits
|
(13) |
Comments on the appropriateness of the investment policy being followed and the quality of the mvestments m relation to the scheme s liabilities taking particular account of the method used to accrue investment returns to individual member accounts and the communication of the investment risk to the member
|
(14) |
Where future benefits have been projected in statements given to members comments on the adequacy and sustainability of the assumptions underlying the projection covering in particular the contribution rates expenses (including premiums paid for the Insurance of death and disability risks) investment return and salary increases where appropriate
|
(15) |
Such other particulars as the actuary may deem relevant for the purposes of these regulations
|
(16) |
The actuary's qualifications and the capacity in which he has signed the report
FORM C4
(r. 17)
|
CERTICATE BY THE ACTUARY IN SUPPORT OF AN APPLICATION FOR EXEMPTION
In terms of Regulation 31(1)(C)(iii) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations
Name of the scheme
I have Scrutinised
(a) |
the rules and the method of operation of the scheme since the issue of the previous certificate
|
(b) |
a sample explanatory booklet given to members, and
|
(c) |
a sample of an individual member's benefit statement
|
In respect of the period smce the issue of the previous certificate
(a) |
The method used to allocate investment returns to individual account has been as follows
|
(b) |
Expenses (including the premiums paid for the msurance of death and disability risks) have been handled as follows
|
(c) |
Members of the scheme were/were not (delete whichever is not applicable)
|
Provided with projections of their expected ultimate benefits If they were provided with such projections, the basis of such projections was/was not approved by an actuary (delete whichever is not applicable)
(d) |
All risk benefits fallmg due were fully covered by insurance or reinsurance
|
(e) |
All pension payments fallmg due were fully recovered by life office annuities
|
(f) |
The assets of the fund at all time adequately matched its liabilities
|
Having taken account of the manner in which expenses, including the premiums paid for the insurance of death and disability risks investment returns and any surpluses or stains will be distributed between members in future, I am satisfied that
(i) |
all benefits, other than those fully secured by an insurer are limited in value to the contributions, net of expenses including the premiums paid for the msurance of death and disability risks, accumulated with investments return as determine by the person managing the business of the scheme, |
(ii) |
all periodic retirement benefit payments will be fully secured by the purchase of annuities from an insurer, |
(iii) |
any surplus or strains will be distributed amongst members such that the value of the accmed liabilities of the scheme will not exceed the market value of the assets of the scheme Such method of distribution of surpluses or strains is equitable between classes of member and by duration of membership, is consistent with the nature of the surpluses or strains and will not conflict with the reasonable benefit expectations of member. |
In my opinion continued exemption in terms of regulation 34(7) is warranted
The certificate should state the actuary s qualification and capacity in which he has signed the report
Notes
(1) |
Where the actuary is unable to made the statements above without qualification, but feels that the refusal of exemption would be unduly harsh, the actuary must qualify the statement above where appropriate and give reasons why exemption should still be granted
|
(2) |
The actuary may add any other matters relevant to the principles upon which exemption is sought
TABLE G
(r. 18)
|
Item
|
Column 1
|
Column 2
|
|
Categories of Assets
|
Maximum percentage of aggregate market value of total assets of scheme or pooled fund
|
1
|
Cash and Demand Deposits in institutions licensed under the Banking Act of the Republic of Kenya
|
5%
|
2
|
Fixed Deposits Time Deposits and Certificates of Deposits in institutions licensed under the Banking Act of the Republic of Kenya
|
30%
|
3
|
Commercial Paper Corporate Bonds Mortgage Bonds and loan stocks approved by the Capital Markets Authority and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category "non listed bonds and other instruments issued by private companies, provided that the bond or instrument has been given investment grade rating by a credit rating agency registered by the Capital Markets Authority"
|
30%
|
4
|
Kenya Government Securities and collective investment schemes incorporated in Kenya Uganda or Tanzania and approved by the Capital Markets Authority reflecting this category
|
70%
|
5
|
Preference shares and ordinary shares of companies quoted in a stock exchange in Kenya Uganda or Tanzania and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
70%
|
6
|
Unquoted shares of companies incorporated in Kenya and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
5%
|
7
|
Offshore investments in bank deposits government securities quoted equities and rated Corporate Bonds and offshore collective investment schemes reflecting these assets
|
15%
|
8
|
Immovable property in Kenya and units in property Unit Trust Schemes incorporated in Kenya and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
30%
|
9
|
Guaranteed Funds
|
100%
|
10.
|
Any other assets
|
10%
|
TABLE L
(r. 19)
LEVY
|
|
Column 1
|
Column 2
|
Size of Scheme Fund as indicated in latest Audited Accounts (Kenya Shillings)
|
**Annual Levy Rate -Percentage of Fund**
|
Upto 500 million
|
0.2%
|
More than 500 million but not exceeding 1,000 million
|
0.15%
|
More than 1,000 million but not exceeding 5,000 million
|
0.1%
|
More than 5,000 million
|
0.05%
|
FORM C5
(r. 21)
I (Chairman Board of Trustees/authorised trustee)
Being a trustee of (Name and address of scheme)
hereby do declare that to the best of my knowledge and belief the information furnished to the Actuary for the purpose of the Actuanal valuation was correct and complete in every material respect and that a copy of the valuation report has been sent to the sponsor
of the scheme
Date
Signature
SECOND SCHEDULE
[LN 80 of 2002, s. 2, LN 101 of 2002, s. 3, LN 152/2007.]
|
ITEM
|
KSHS
|
1
|
Annual registration of a manager
|
50,000 00
|
2
|
Annual registration of a custodian
|
50,000 00
|
3
|
Annual registration of an administrator
|
50,000 00
|
THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
1. |
These Regulations may be cited as the Retirement Benefits (Forms and Fees) Regulations, 2000.
|
2. |
Application for registration as a custodian in accordance with section 23 (1) of the Act shall be in Form A1 set out in the First Schedule to these Regulations.
|
3. |
The certificate of registration to be issued by the Authority in accordance with section 23 (4) of the Act shall be in Form C1 set out in the First Schedule to these Regulations.
|
4. |
Application for registration as a manager in accordance with section 23(1) of the Act shall be in Form A2 set out in the First Schedule to these Regulations.
|
5. |
The certificate of registration to be issued by the Authority in accordance with section 23(4) of the Act shall be in Form C2 set out in the First Schedule to these Regulations.
|
6. |
Application for registration of an Individual Retirement Benefits Scheme in accordance with section 23(1) of the Act and regulation 5(1) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations shall be in Form A3 set out in the First Schedule to these Regulations.
|
7. |
Application for registration of an existing Occupational Retirement Benefits Scheme in accordance with section 23(1) of the Act and regulation 4(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form A4 set out in the First Schedule to these Regulations.
|
8. |
Application for registration of a new Occupational Retirements Benefits Scheme in accordance with section 23(1) of the Act and regulation 4(1) of Retirement Benefits (Occupational Retirement Benefit Schemes) Regulations shall be in Form A5 set out in the First Schedule to these Regulations.
|
8A. |
Application for registration of an administrator in accordance with section 23 (1) of the Act and regulation 4(1) of the Retirement Benefits (Administrators) Regulations shall be in Form A6 set out in the First Schedule to these Regulations.
|
9. |
The certificate of registration of a scheme to be issued by the Authority in accordance with section 23(4) of the Act shall be in Form C3 set out in the First Schedule to these Regulations.
|
9A. |
The certificate for registration of an administrator in accordance with section 23(4) of the Act and regulation 4(5) of the Retirement Benefits (Administrators) Regulations shall be in Form C6 set out in the First Schedule to these Regulations.
|
10. |
Notice of refusal to register a custodian, manager or scheme to be issued by the Authority in accordance with section 27(2) of the Act shall be in Form N1 set out in the First Schedule to these Regulations.
|
11. |
Notice of intention to deregister a custodian, manager or scheme to be issued by the Authority in accordance with section 28(5) of the Act shall be in Form N2 set out in the First Schedule to these Regulations.
|
12. |
Notice to a custodian, manager or scheme requiring compliance with the directions of the Authority in accordance with section 44 of the Act shall be in Form N3 set out in the First Schedule to these Regulations.
|
13. |
A return on the quarterly record of contributions for an Individual Retirement Benefits Scheme in accordance with regulation 15 of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations shall be in Form R1 set out in the First Schedule to these Regulations.
|
14. |
A return on the quarterly record of contribution for an Occupational Retirement Benefits Scheme in accordance with regulation 15 of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form R2 set out in the First Schedule to these Regulations.
|
15. |
An actuarial valuation report to be submitted to the Authority in accordance with section 35 of the Act and regulation 5(2) of the Retirement Benefits (Transitional) Regulations shall be in the form of Table AR 1 set out in the First Schedule to these Regulations.
|
16. |
An actuarial review report to be submitted to the Authority in accordance with section 35 of the Act and regulation 6(2) of the Retirement Benefits (Transitional) Regulations shall be in the form of Table AR 2 set out in the First Schedule to these Regulations.
|
17. |
The certificate by an actuary to exempt a scheme from review in accordance with regulation 31(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form C4 set out in the First Schedule to these Regulations.
|
18. |
The investment guidelines prescribed by the Authority in accordance with section 38(1)(b) of the Act, regulation 31(1) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 38(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations are specified in Table G set out in the First Schedule to these Regulations.
|
19. |
The levy to be remitted to the Authority in accordance with section 16 of the Act, regulation 39(3) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations and regulation 32(3) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations is specified in Table L set out in the First Schedule to these Regulations.
|
20. |
The annual report on the income and expenditure account and the statement of assets and liabilities of a scheme required to be submitted to the Authority in accordance with section 34 of the Act, regulation 23 (2) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 30 (2) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in such format as may, from time to time, be developed by the Authority in consultation with the Institute of Certified Public Accountants of Kenya in accordance with the International Accounting Standards (IAS) format.
|
21. |
The certification by trustees in accordance with regulation 26(2) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 31(6) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form C5 set out in the First Schedule to these Regulations.
|
22. |
The fees set out in the Second Schedule to these Regulations shall be payable in respect of the matters set out therein.
|
FIRST SCHEDULE
(FORMS)
[r. 2, LN 101 of 2002, r. 2, LN 11 of 2003, r. 2(a), LN 60 of 2006, r. 2, LN 96 of 2007, r. 3, LN 152 of 2007, r. 4, LN 74 of 2008, r. 2, LN 89 of 2009, r. 2.]
FORM A1
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A CUSTODIAN
Provide the following Particulars
A GENERAL
i) Name of Custodian
ii) Registered office
Building
Road
Town
iii) Postal Address
Telephone
Fax/email
iv) Date of incorporation
Certificate of incorporation No.
Country of incorporation
v) Income Tax Personal Identification Number
vi) Income Tax Reference Number
MANAGEMENT
i) Members of the Board of Directors (Appendix A)
ii) Chief Executive, Company Secretary and Heads of Departments (Appendix B)
iii) Bankers, Auditors and Legal Advisors (Appendix C)
SHARE CAPITAL
Types of shares
|
No of shares
|
Nominal Value (Kshs)
|
Total Value (Kshs)
|
|
|
|
|
|
|
Total
|
|
No of share and holding
|
No of share holders
|
No of shares
|
Nominal Value (Kshs)
|
Total amount (Kshs)
|
% of total
|
(a) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(b) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(c) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
D BUSINESS PARTICULARS
(i) |
State briefly the main object of the custodian |
(ii) |
State date of last Annual General meeting |
(iii) |
List the retirement benefit schemes the custodian has offered custodial services for within the period of three years ending the date of application |
(In case of insufficient space provide separate attachment)
E ATTACHMENTS
Please attach certified copies of the following
(i) |
Latest audited report and accounts |
(ii) |
Certificate of incorporation |
(iii) |
CMA Registration Certificate (if registered by the Capital Markets Authority); |
(iv) |
Memorandum and Articles of Association |
I hereby declare section 25A of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration
Signed on this ............... day of .........
Chief Executive/Secretary
Full Name
Designation
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the custodian ..............................
Director(full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
No. of shares held
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE CUSTODIAN
Name of custodian ..............................
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS LEGAL ADVISORS AND BANKERS
Name of custodian
|
Name of firm/institution
|
Income Tax PIN
|
Postal Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisor
|
|
|
|
|
|
(S. 23(4))
FORM C1
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A CUSTODIAN
This is to certify that.............. (custodian) is registered as a Custodian of retirement benefits schemes funds subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this.......day of...........
Chief Executive Officer
Retirement Benefits Authority
FORM A2
(r. 4)
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A MANAGER
Provide the following particulars-
A GENERAL
i) Name of manager
ii) Registered office
Building
Road
Town
iii) Postal Address
Telephone Fax/Email
Telex
B MANAGEMENT
i) Members of the Board of Directors (Appendix A)
ii) Chief Executive Company Secretary and Heads of Departments (Appendix B)
iii) Bankers Auditors and Legal Advisors (Appendix C)
iv) Date of incorporation certificate of incorporation no
v) Income Tax Personal Identification Number
vi) Income Tax Reference Number
C SHARE CAPITAL
i) Authorised capital
Types of shares
|
Number of shares
|
Nominal value (Kshs)
|
Total value (Kshs)
|
|
|
|
|
|
|
Total
|
|
Paid up capital
Type of share and holding
|
Number of shareholders
|
Number of shares
|
Nominal value (Kshs)
|
Total Amount (Kshs)
|
% of total
|
a) sharesLocalForeignTotal
|
|
|
|
|
|
b) SharesLocalForeignTotal
|
|
|
|
|
|
c) sharesLocalForeignTotal
|
|
|
|
|
|
TOTAL
|
|
|
|
|
|
D BUSINESS PARTICULARS
(i) |
State briefly the main object of the manager |
(ii) |
State date of last Annual General meeting |
(iii) |
List the retirement benefit schemes the manager has managed their funds within the period of three years ending as at the date of application (Incase of insufficient space provide separate attachment) |
E ATTACHMENTS
Please attach certified copies of the following
i) Latest audited report and accounts
ii) Certificate of incorporation
iii) CMA registration certificate (if registered by the Capital Markets Authority
I hereby declare section 25 of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration
Signed on this ............ day of........
Chief Executive/Secretary
Full Name
Designation
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the Manager
Director (full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
No of shares held
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE MANAGER
Name of Managers
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS, LEGAL ADVISORS AND BANKERS
Name of Manager
|
Name of firm/institution
|
Income Tax PIN
|
Postal Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
FORM C2
(s. 23(4))
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A MANAGER
This is to certify that ............................... (manager) is registered and authorised to manage retirement benefit schemes fund subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this...........day of..................
Retirement Benefits Authority
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF AN INDIVIDUAL
RETIREMENT BENEFITS SCHEME
PART I - DETAILS OF THE SCHEME
(ii) |
Income Tax PIN Number |
B Provide the following information regarding the proposed scheme
(i) |
Proposed number of members |
(ii) |
Registered office of the scheme |
Building
Road
Postal Address
Telephone .......... Address ...........
Telex .............. Fax ...............
Email
(iii) |
Is the scheme registered under the Income Tax (Retirement Benefit) Rules? YES/NO |
If yes, state the Income Tax Reference Number
C Provide the following details in the appendices
(i) |
Directors of the Trust corporation or institution rendering trust services (Appendix A) |
(ii) |
Auditors, Legal Advisors Actuary, Managers, Custodians and Administrators (if any)(Appendix B) partners |
(iii) |
Directors or partners of the sponsor (Appendix "c") |
PART II - PARTICULARS OF TRUSTEES
A Name of trustees
B Physical Address
Building .................. Road ..............
Town ..........................................
Postal Address ....... Telephone ....... Fax .....
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
(iii) |
Certificate of Incorporation number |
D Has the trust corporation or the institution rendering trust services previously been convicted of a criminal offence with a sentence of a period of six months or more?
PART III-PARTICULARS OF SPONSOR
(Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A (i) Name of sponsor
(ii) |
If a company, certificate of incorporation number |
(iii) |
If not a company state the number of the certification of registration under the Business |
Names Act
B Physical Address
Building ......................... Road
Town
Telephone
E-mail/fax Nos
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
Please attach copies of the following
(ii) |
Certificate of incorporation of the trust corporation |
(iii) |
Latest audited report and accounts of the trust corporation |
(iv) |
An actuarial certificate certifying the design and financial viability of the scheme |
(v) |
A feasibility study on a proposed scheme |
1. |
certificate of incorporation of the sponsor, or
|
2. |
certificate of registration as a Business Name of sponsor
I hereby declare that section 26 of the Act has been complied with the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowlege and belief. Any alterations in particulars stated here in or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of the alteration.
Signed on this ................... day of ........
Signature of Applicant
Full Name
Designation
APPENDIX A
|
PARTICULARS OF DIRECTORS OF TRUST CORPORATION
Name of Trust corporation
Name of Director
|
Citizenship
|
Address/Tel/Fax or E mail
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF AUDITORS LEGAL ADVISORS ACTUARIES ADMINISTRATORS MANAGER AND CUSTODIANS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Address Telephone Fax or E mail
|
Professional body to which Partners are members
|
Date of appointment
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
Auditors
|
|
|
|
|
|
Custodians
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Manager
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF DIRECTORS OR PARTNERS OF A SPONSOR
Name of Sponsor
Name of Directors/Partners*
|
Citizenship
|
Address/Tel/Fax or E mail
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
|
|
|
|
|
*Delete as appropriate
FORM A4
(r. 7)
RETIREMENT BENEFITS AUTHORITY
REGISTRATION OF EXISTING SCHEMES
APPLICATION FOR THE PURPOSE OF REGISTRATION UNDER S23(2) OF THE
RETIREMENT BENEFITS ACT, 1997
Read attached notes before completing the form)
PART I - DETAILS OF THE SCHEME
(ii) |
Income Tax PIN Number |
B Any other names under which the scheme has been known previously
C Any other names under which the scheme has been known together with the names of schemes which have in whole or part been merged with, or replaced by the scheme in the past five years
D Provide the following particulars regarding the scheme
(i) |
Is it a provident or pension fund? |
(ii) |
Is it an individual based? YES/NO |
(iii) |
Is it an employee based? YES/NO |
(iv) |
Is the scheme contributory or non contributory? |
(vi) |
What is the current status of the scheme? |
(1) |
Is it an open scheme? YES/NO
|
(2) |
Is it a paid up scheme? YES/NO
|
(3) |
Is it a closed scheme? YES/NO
|
(4) |
If other specify
(vii) |
State whether the scheme is a defined contribution or a defined benefit scheme
|
E (i) Give the following information as at the end of the last financial year from 19.... to 19 ....
|
(1) |
State the number if members of the scheme
|
(2) |
State the number of members of the scheme who were active members in service
|
(3) |
State the number of members in whom the scheme benefit have been fully vested
|
(4) |
State the scheme's vesting formula
|
(5) |
State the number of members who are drawing pension, if any
|
(6) |
State the number of members whose retirement benefits are deferred
|
(7) |
State the number of the total permanent workforce of the sponsoring employer(s)
|
(8) |
Is membership of the scheme compulsory or voluntary?
(ii) |
Do those permanent employees of the sponsoring employer(s) who are not members of the scheme belong to any other scheme? YES/NO |
If yes, give details of the scheme
Give the following information as at the end of the last financial year
from 19 ........... to .............. 19
(i) |
Where applicable state the contribution formula for the employee and the employer, and in the case of an individual based scheme the individual contribution formula |
Employee
Employer
Individual contribution
(ii) |
State the amount contributed |
Employee's contributions
Kshs
Individual's contribution
Kshs
(iii) |
State the total benefits as follows |
Lumpsum payments Kshs
Commuted payments Kshs
Pension payments Kshs
Death benefits payments Kshs
Disability benefits payments Kshs
Deferred benefits
Other specify
(iv) |
(1) State the total value of the scheme fund Kshs
|
|
(2) |
State basis of valuation eg market value, historical cost etc
G (1) Provide the following particulars of the establishment of the scheme as follows
Country
Date of establishment
Registered office of the scheme
Building
Road
Postal Address
Telephone
Telex
Fax/Email
ii) Is the scheme established under an irrevocable trust? YES/NO
If no state the basis of establishment
iii) Is the scheme approved under the Income Tax (Retirement Benefits Scheme) Rules? YES/NO
If yes state the Income Tax Reference Number
H Provide details for the following
i) Members of the Board of Trustees (Appendix A)
ii) Fund manager, if any (Appendix B)
iii) Auditors, Legal Advisors Actuary, Managers Custodian and Administrators (Appendix C)
Please complete the tables in the above mentioned appendices)
I If the scheme does not engage the services of trustees a scheme administrator or fund manager, then provide the following particulars
(i) |
Who administers the scheme? |
(ii) |
Who makes decisions on the investment of the scheme funds? |
(iii) |
Are the scheme funds separated from those of the sponsor? Explain |
(iv) |
Are scheme funds or assets separated from those of the fund manager? YES/NO |
(v) |
Provide the list of investment portfolio as per the latest audited or management accounts for the period from ................ 19 ......... to .......... 19 ....... showing the cost, market and book values and the respective percentages in relation to the total fund of the scheme, as in appendices D1 and D2 annexed |
|
1. |
In case the assets of the scheme are managed by an Insurance Company/Bank/Asset Manager on a pooled basis such manager to complete Appendix D2
|
2. |
The said Manager in completing Appendix D2 to provide the total investments of the pool and submit on a separate list all the schemes which form the pool together with their respective shares of the pooled investments
(ii) |
Where applicable, state the ratio of fund assets in relation of actuarial liabilities as per the latest actuarial report dated |
K List all Bankers of scheme funds showing the branches and address for such branches
L (i) Is the custodian of the scheme assets registered under the Capital Markets Authority? YES/NO
(ii) |
If the custodian is registered by any other authority provide the following |
Full Name
Physical Address
Building
Road
Town
Postal Address
Telephone Fax
(iii) |
State in whose name the title documents for the assets of the scheme are registered? |
(iv) |
Give full details of the person who keeps scheme's assets and documents |
Full Name
Physical Address
Building..................... Road
Town
Postal Address
Telephone ................... Fax
|
PART II - PARTICULARS OF SPONSOR(S)
Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A Name of Sponsor(s)
B Physical Address
Building ....................Road
Town
Postal Address .......... Telephone ............. Fax/Email
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
D Number of members in service of the sponsor
Please attach copies of the following
(ii) |
Latest actuarial report |
(iii) |
Latest audited or management accounts |
(iv) |
An actuarial certificate certifying the design and financial viability of the scheme (if applicable) |
(v) |
For insured schemes a copy of the insurance policy document and a copy of the latest fund value statement and revenue account |
(vi) |
For schemes with funds invested by an asset manager firm a copy of the latest scheme fund investment report and revenue account |
(vii) |
Fund management agreement(s) (where applicable) |
I hereby declare that the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief Any alterations in particulars states herein or in the said documents will be promptly communicated to the Authority within a period not later than three months from the date of alteration
Signed on this ................ day of ............
Full name
Designation
Chairman/Secretary
Authorised signature of Applicant
APPENDIX A
PARTICULARS OF BOARD OF TRUSTEES
Name of Scheme
Trustees
|
Citizenship
|
Residential Address
|
Occupation
|
Date of Appointment
|
Whom do the Trustees represent in the Board
|
|
|
|
|
|
|
State against each Trustee whether they have been convicted of a criminal offence giving the date and particulars of the offence
APPENDIX B
PARTICULARS OF SENIOR MANAGEMENT OF THE FUND MANAGER
(Complete this form for each fund manager where applicable)
PARTICULARS OF SENIOR MANAGEMENT OF THE FUND MANAGER
(Complete this form for each fund manager where applicable)
Name of Scheme
Name of Fund Manager
Is the Fund Manager Registered under the Capital Markets Authority Act/Insurance Act?
Income Tax PIN Number
Full Name
|
Designation
|
Nationality
|
Age
|
Postal Address
|
Date of appointment
|
Experience (No of years)
|
Academic and professional qualification
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
If any of the officers has been convicted of a criminal offence please give the name of the officer the date and particulars of the offence
* (The Chief Executive and his core team)
APPENDIX C
PARTICULARS OF AUDITORS LEGAL ADVISORS ACTUARIES ADMINISTRATORS AND CUSTODIANS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Postal/Telephone or Fax Address
|
Professional body to which Partners are members
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Custodians
|
|
|
|
|
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
APPENDIX D1
LIST OF INVESTMENT PORTFOLIO
Name of Scheme
Income Tax PIN Number
|
|
|
AMOUNT IN KSH
|
|
|
|
|
|
INVESTMENTS
|
Original Cost
|
%
|
Book Value
|
%
|
Market Value
|
%
|
Date of valuation
|
Basis of Valuation
|
(a) Real Estate*i) Land (underdeveloped)ii) Residentialiii) Commercialiv) Agriculturalv) Any other(b) Quoted Equity+i) Agriculturalii) Commercial and alliediii) Financial & Investment(c) Unquoted Equity+i) Agriculturalii) Commercial & Alliediii) Financial & investmentiv) Industrial & alliedv) Others
|
|
|
|
|
|
|
|
|
(Provide on a separate paper a list of land reference title numbers in which scheme funds are invested)
+(Provide on a separate paper a list of companies in which investments are held)
APPENDIX D1 (CONTD)
(d) Government Paperi) Bondsii) Stockiii) Treasury Billsiv) Any other (specify)
|
|
|
|
|
|
|
|
|
(e) Cash & Deposits in Banks (State the name(s) of the Banks)
|
|
|
|
|
|
|
|
|
(f) Offshore investment
|
|
|
|
|
|
|
|
|
(g) Other Specify
|
|
|
|
|
|
|
|
|
TOTAL
|
|
100%
|
|
100%
|
|
100%
|
|
|
APPENDIX D2
LIST OF INVESTMENT PORTFOLIO
Name of Insurance Company/Bank/Asset Management
Income Tax PIN Number
|
|
|
|
AMOUNT IN KSH
|
|
|
|
|
INVESTMENTS
|
Original Cost
|
%
|
Book Value
|
%
|
Market Value
|
%
|
Date of Valuation
|
Basis of Valuation
|
(h) Real Estate*vi) Land (underdeveloped)vii) Residentialviii) Commercialix) Agriculturalx) Any other(i) Quoted Equity+vi) Agriculturalvii) Commercial and alliedviii) Financial & Investmentix) Industrial and alliedx) Others(j) Unquoted Equity+v) Agriculturalvi) Commercial & alliedvii) Financial & investmentviii) Industrial & allied(k) Government Paperv) Bondsvi) Stockvii) Treasury Billsviii) Any other (specify)(l) Cash & Deposits in Banks (State the name(s) of the Banks)(m) Offshore investments(n) Other Specify
|
|
|
|
|
|
|
|
|
TOTAL
|
|
100%
|
|
100%
|
|
|
|
|
*(Provide on a separate paper a list of land reference title numbers in which scheme funds are invested)
+(Provide on a separate paper a list of companies in which investments are held)
NOTES TO REGISTRATION APPLICATION FORM A4
The following words and phrases as used in the application form have the following respective meanings
(1) Actuarial liabilities
A debt or an obligation of a retirement benefits scheme arrived at using actuarial principles and assumptions
(2) Administrator
A person* charged with the responsibility of the day-to-day management of a scheme such as keeping records paying benefits to an providing members with information relating to their benefits
(3) Banks
Bank of financial institution licensed under the Banking Act and in which schemes' accounts are operated or held
(4) Commuted Payment
The whole or part of a pension entitlement paid to a member on retirement subject to scheme rules and/or Income Tax Regulations
(5) Contribution Formula
The rate(s) of contribution to the fund by members and/or sponsors
(6) Contributory Scheme
(i) |
A retirement benefits scheme in which both the sponsor(s) and the members contribute to the fund |
(ii) Non-contributory Scheme
A retirement benefit scheme in which only the sponsor(s) contributes to the fund
(6) Custodian
A person* who has custody of schemes' assets including cash and title documents as an agent of the scheme
(8) Defined Benefit Scheme
(i) |
A scheme in which benefits to be provided or paid are specific based on a specified criteria such as service, earnings etc. |
(ii) Deferred Contribution (money purchase) Scheme
A scheme which specified contributions to be made whether by employer and/or employee. The accumulated contributions and interest earned determine the value of the benefit
(9) Financial Year
Financial year of the scheme
(10) Fund Manager
A person charged with the responsibility of investing scheme funds
(11) Lump-sum
Full and final payment of retirement benefit upon cessation of employment on attaining the normal retirement age
(12) (i) Open Scheme
A running scheme which is open to new members to join
(ii) Paid up Scheme
A scheme where contributions to the scheme have ceased eg due to winding up, merger/acquisition of sponsor(s)
(iii) Closed Scheme
A scheme which is closed to new members but which otherwise functions as a normal scheme for its continuing members
(13) Scheme
Any scheme or arrangement (other than a contract for life assurance) whether established by a written law for the time being in force or by any other instrument, under which persons are entitled to benefits in the form of payments, determined by age, length of service, amount of earnings or otherwise and payable primarily upon the retirement, or upon death, termination of service, or upon the occurrence of such other even as may be specified in such written law or other instrument
(14) (i) Vested Benefit
Any accrued benefit to which a member would be immediately entitled to on withdrawal from service of sponsor, from the scheme or at retirement
(ii) Vesting Formula
The method of determining the benefits to be vested
* A person includes a body corporate or a company
FORM A5
((r. 8))
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A NEW OCCUPATIONAL
RETIREMENT BENEFITS SCHEME
PART I - DETAILS OF PROPOSED SCHEME
(ii) |
Income Tax PIN Number |
B Provide the following particulars regarding the proposed scheme
(i) |
Is it a provident or pension fund? |
(ii) |
State whether the scheme is a defined contribution or a defined benefit scheme |
If other specify
C Provide the following information regarding the proposed scheme
(i) |
Proposed number of members of the scheme |
(ii) |
Number of the total permanent workforce of the sponsoring employer(s) |
(iii) |
Is membership of the scheme proposed to be compulsory or voluntary |
(iv) |
Proposed scheme's vesting formula |
D Where applicable state the contribution formula for the employee and the employer
Employee
Employer
E Provide the following particulars on the proposed scheme
i) Registered office
Building
Road
Postal Address
Telephone
Telex
Fax/Email
ii) Is the scheme established under an irrevocable trust? YES/NO
If no, state the basis of establishment
iii) Is the scheme registered under the Income Tax (Retirement Benefits Scheme) Rules? YES/NO
If yes state the Income Tax Reference Number
Provide the following details in the appendices
i) Members of the Board of Tmstees (Appendix A)
ii) Auditors, Legal Advisors Actuary Managers Custodian and Admmistrators (Appendix B)
PART II - PARTICULARS OF SPONSOR(S)
(Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A Name of Sponsor(s)
B Physical Address
Building Road
Town
Postal Address Telephone Fax/Email
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
D Number of members in service of the sponsor
Please attach copies of the following
(viii) |
An actuarial report certifying the design and financial viability of such proposed scheme |
(ix) |
Schedule of the rates of contributions to be payable to the scheme |
I hereby declare that section 26 of the Act has been complied with and the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of the alteration
Signed on this day of
Signature of Applicant
Full name
Designation
APPENDIX A
PARTICULARS OF PROPOSED BOARD OF TRUSTEES
Name of Scheme
Trustees (Full Name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
Representation in Board (employer or employee or independent)
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF PROPOSED AUDITORS LEGAL ADVISORS ACTUARIES MANAGERS CUSTODIANS AND ADMINISTRATORS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Address/Telephone or Email
|
Professional body to which Partner/company are member
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
Custodian
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Managers
|
|
|
|
|
|
FORM A6
(r. 4)
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF AN ADMINISTRATOR
Provide the following particulars:
A. GENERAL
(i) |
Name of Administrator....................................................................... |
(ii) |
Registered office ......................................................................... |
Building .......................................................................................
Road ...........................................................................................
Town ...........................................................................................
(iii) |
Postal address ........................................................................... |
Telephone ...........................................Fax/Email .................................
Telex ..........................................................................................
B. MANAGEMENT
(i) |
Members of the Board of Directors. (Appendix A) |
(ii) |
Chief Executive, Company Secretary and Heads of Departments. (Appendix B) |
(iii) |
Bankers, Auditors and Legal Advisors. (Appendix C) |
(iv) |
Date of incorporation ..................................................................... |
Certificate of incorporation No ................................................................
(v) |
Income Tax Personal Identification Number ..................................................
|
(vi) |
Income Tax Reference Number ...............................................................
|
C SHARE CAPITAL
Type of shares
|
Number of shares
|
Nominal value (KSh)
|
Total value (KSh)
|
|
|
|
|
Total
|
|
|
|
Paid-up Capital
Type of share and holding
|
Number of shareholders
|
Number of shares
|
Nominal value (KSh)
|
Total Amount (KSh)
|
% of total
|
(a) SharesLocalForeign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(b) SharesLocalForeign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(c) SharesLocalForeign
|
|
|
|
|
|
TOTAL
|
|
|
|
|
|
D. BUSINESS PARTICULARS
(i) |
State briefly the main object of the Administrator ......................................... |
................................................................................................
................................................................................................
................................................................................................
(ii) |
State date of last Annual General Meeting. |
................................................................................................
................................................................................................
................................................................................................
(iii) |
List the retirement benefit schemes the Administrator has provided Administration Services to within the period of three years ending as at the date of application. (Incase of insufficient space provide separate attachment). |
................................................................................................
................................................................................................
................................................................................................
................................................................................................
E. ATTACHMENTS.
Please attach certified copies of the following:
(i) |
Latest audited report and accounts |
(ii) |
Certificate of incorporation |
(iii) |
Memos and Articles of Incorporation |
I hereby declare that section 25B of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration.
Signed on this ....................................... day of ...................................
Chief Executive/Secretary
Full name .........................................................................
Designation ........................................................................
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the Administrators
.................................................................................................
Director (full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE ADMINISTRATOR
Name of Administrator .....................................................................
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS, LEGAL ADVISORS AND BANKERS
Name of Administrator ..................................................................
|
Name of firm/institution
|
Income Tax P.I.N.
|
Postal, Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
((s. 23(4))
FORM C6
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF AN ADMINISTRATOR
This is to certify that........ (Administrator) is registered and authorised to manage retirement benefits schemes subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon.
Given under my hand and seal of the Retirement Benefits Authority this ............. day
of......20
Chief Executive Officer
Retirement Benefits Authority
((s. 23(4))
FORM C3
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
This is to certify that ..........................(scheme) is registered as a retirement benefits scheme subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this ..... day of ..................
Retirement Benefits Authority
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A SCHEME
This is to certify that .................... (scheme) is registered as a retirement benefits scheme subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this ...... day of .............
Retirement Benefits Authority
((S. 27(2))
FORM N1
NOTICE OF REFUSAL TO REGISTER A CUSTODIAN, MANAGER OR SCHEME
To
RE
TAKE NOTICE that upon consideration of your application for registration as a custodian/ manager/retirement benefits scheme* in accordance with the provisions of the Retirement Benefits Act and the regulations made thereunder, the Authority has found your application unsuccessful and consequently refused to register you due to the following reasons -
Yours faithfully,
Chief Executive Officer
*Delete whichever is inapplicable
(S. 28(5))
FORM N2
NOTICE OF INTENTION TO DEREGISTER A CUSTODIAN MANAGER OR SCHEME
To
RE
TAKE NOTICE that the Authority intends to deregister you on the following reasons-
TAKE FURTHER NOTICE that you may make your representations in writing to the Authority in regard to the said intention within the next twenty-eight (28) days from the date hereof which representations the Authority shall consider in accordance with the provisions of the Retirement Benefits Act and the regulations made thereunder before finally making its decision on the said intended deregistration
Yours faithfully,
Chief Executive Officer
cc Scheme
Manager
Sponsor
(S. 44)
FORM N3
NOTICE TO A CUSTODIAN, MANAGER OR SCHEME REQUIRING COMPLIANCE OF DIRECTIONS
To
RE
TAKE NOTICE that pursuant to an inspection made and report thereof written and furnished on the Authority, particular matters arise out of the said report which require urgent correction Consequently the Authority hereby requires your compliance of the following directions
TAKE FURTHER NOTICE that you are required to comply with the said directions within the next ......... days from the date hereof or by the ........... day of ........
Yours faithfully
Chief Executive Officer
FORM R1
((r. 13., LN 60/2006, LN 96/2007))
RETURN ON QUARTERLY RECORD OF CONTRIBUTIONS FOR THE QUARTER ENDING
3. |
Contribution remittance during the quarter ending of
(a) |
Total Contribution received Kshs
|
(b) |
Unremitted contributions Kshs
|
|
4. |
Total contributions which have not been remitted for a period of more than three months from the date they became due Kshs
|
5. |
Total number and details of active members of the scheme
|
(provide list as follows-)
Item No.
|
Name of Member
|
Gender (Male/Female)
|
Age
|
|
|
|
|
|
|
|
|
Date this........day of...........
Signature of Trustee/Administrator
FORM R2
(r. 14)
RETURN ON QUARTERLY RECORD OF CONTRIBUTIONS
3. |
Contribution remittance during the quarter ending
(a) |
(i) |
members' contributions Kshs |
(ii) |
sponsor's contributions received Kshs |
(iii) |
total contributions received Kshs |
|
(b) |
(ii) |
by the sponsors Kshs |
(iii) |
total unremitted contributions Kshs |
|
(c) |
Total contributions which have not been remitted for a period of more than three months from the date they became due shs
|
|
4. |
Total number and details of active members of the scheme...
Item No.
|
Name of Member
|
Gender (Male/Female)
|
Age
|
|
|
|
|
|
|
|
|
Date this day of
Signature of Trustee/Administrator
TABLE AR 1
(r 15)
deleted by LN89/2009, s. 2.
TABLE AR 2
(r. 16)
Deleted by LN 89/2009, s. 2.
FORM C4
(r. 17)
|
CERTICATE BY THE ACTUARY IN SUPPORT OF AN APPLICATION FOR EXEMPTION
In terms of Regulation 31(1)(C)(iii) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations
Name of the scheme
I have Scrutinised
(a) |
the rules and the method of operation of the scheme since the issue of the previous certificate
|
(b) |
a sample explanatory booklet given to members, and
|
(c) |
a sample of an individual member's benefit statement
|
In respect of the period smce the issue of the previous certificate
(a) |
The method used to allocate investment returns to individual account has been as follows
|
(b) |
Expenses (including the premiums paid for the msurance of death and disability risks) have been handled as follows
|
(c) |
Members of the scheme were/were not (delete whichever is not applicable)
|
Provided with projections of their expected ultimate benefits If they were provided with such projections, the basis of such projections was/was not approved by an actuary (delete whichever is not applicable)
(d) |
All risk benefits fallmg due were fully covered by insurance or reinsurance
|
(e) |
All pension payments fallmg due were fully recovered by life office annuities
|
(f) |
The assets of the fund at all time adequately matched its liabilities
|
Having taken account of the manner in which expenses, including the premiums paid for the insurance of death and disability risks investment returns and any surpluses or stains will be distributed between members in future, I am satisfied that
(i) |
all benefits, other than those fully secured by an insurer are limited in value to the contributions, net of expenses including the premiums paid for the msurance of death and disability risks, accumulated with investments return as determine by the person managing the business of the scheme, |
(ii) |
all periodic retirement benefit payments will be fully secured by the purchase of annuities from an insurer, |
(iii) |
any surplus or strains will be distributed amongst members such that the value of the accmed liabilities of the scheme will not exceed the market value of the assets of the scheme Such method of distribution of surpluses or strains is equitable between classes of member and by duration of membership, is consistent with the nature of the surpluses or strains and will not conflict with the reasonable benefit expectations of member. |
In my opinion continued exemption in terms of regulation 34(7) is warranted
The certificate should state the actuary s qualification and capacity in which he has signed the report
Notes
(1) |
Where the actuary is unable to made the statements above without qualification, but feels that the refusal of exemption would be unduly harsh, the actuary must qualify the statement above where appropriate and give reasons why exemption should still be granted
|
(2) |
The actuary may add any other matters relevant to the principles upon which exemption is sought
TABLE G
(r. 18)
|
Item
|
Column 1
|
Column 2
|
|
Categories of Assets
|
Maximum percentage of aggregate market value of total assets of scheme or pooled fund
|
1
|
Cash and Demand Deposits in institutions licensed under the Banking Act of the Republic of Kenya
|
5%
|
2
|
Fixed Deposits Time Deposits and Certificates of Deposits in institutions licensed under the Banking Act of the Republic of Kenya
|
30%
|
3
|
Commercial Paper Corporate Bonds Mortgage Bonds and loan stocks approved by the Capital Markets Authority and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category "non listed bonds and other instruments issued by private companies, provided that the bond or instrument has been given investment grade rating by a credit rating agency registered by the Capital Markets Authority"
|
30%
|
4
|
Kenya Government Securities and infrastructure bonds issued by public institutions and collective investment schemes incorporated in Kenya Uganda or Tanzania and approved by the Capital Markets Authority reflecting this category
|
90%, or 100% in the case of scheme receiving statutory contributions
|
5
|
Preference shares and ordinary shares of companies quoted in a stock exchange in Kenya Uganda or Tanzania and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
90%, or 100% in the case of scheme receiving statutory contributions
|
6
|
Unquoted shares of companies incorporated in Kenya and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
5%
|
7
|
Offshore investments in bank deposits government securities quoted equities and rated Corporate Bonds and offshore collective investment schemes reflecting these assets
|
15%
|
8
|
Immovable property in Kenya and units in property Unit Trust Schemes incorporated in Kenya and collective investment schemes incorporated in Kenya and approved by the Capital Markets Authority reflecting this category
|
30%
|
9
|
Guaranteed Funds
|
100%
|
10.
|
Any other assets
|
10%
|
TABLE L
(r. 19)
LEVY
|
|
Column 1
|
Column 2
|
Size of Scheme Fund as indicated in latest Audited Accounts (Kenya Shillings)
|
**Annual Levy Rate -Percentage of Fund**
|
Upto 500 million
|
0.2%
|
More than 500 million but not exceeding 1,000 million
|
0.15%
|
More than 1,000 million but not exceeding 5,000 million
|
0.1%
|
More than 5,000 million
|
0.05%
|
FORM C5
(r. 21)
I (Chairman Board of Trustees/authorised trustee)
Being a trustee of (Name and address of scheme)
hereby do declare that to the best of my knowledge and belief the information furnished to the Actuary for the purpose of the Actuanal valuation was correct and complete in every material respect and that a copy of the valuation report has been sent to the sponsor
of the scheme
Date
Signature
SECOND SCHEDULE
[LN 80 of 2002, r. 2, LN 101 of 2002, r. 3, LN 152 of 2007, r.5.]
|
ITEM
|
KSHS
|
1
|
Annual registration of a manager
|
50,000 00
|
2
|
Annual registration of a custodian
|
50,000 00
|
3
|
Annual registration of an administrator
|
50,000 00
|
THE RETIREMENT BENEFITS (FORMS AND FEES) REGULATIONS, 2000
1. |
These regulations may be cited as the Retirement Benefits (Forms and Fees) Regulations, 2000.
|
2. |
Application for registration as a custodian in accordance with section 23 (1) of the Act shall be in Form A1 set out in the First Schedule to these Regulations.
|
3. |
The certificate of registration to be issued by the Authority in accordance with section 23 (4) of the Act shall be in Form C1 set out in the First Schedule to these Regulations.
|
4. |
Application for registration as a manager in accordance with section 23(1) of the Act shall be in Form A2 set out in the First Schedule to these Regulations.
|
5. |
The certificate of registration to be issued by the Authority in accordance with section 23(4) of the Act shall be in Form C2 set out in the First Schedule to these Regulations.
|
6. |
Application for registration of an Individual Retirement Benefits Scheme in accordance with section 23(1) of the Act and regulation 5(1) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations shall be in Form A3 set out in the First Schedule to these Regulations.
|
7. |
Application for registration of an existing Occupational Retirement Benefits Scheme in accordance with section 23(1) of the Act and regulation 4(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form A4 set out in the First Schedule to these Regulations.
|
8. |
Application for registration of a new Occupational Retirements Benefits Scheme in accordance with section 23(1) of the Act and regulation 4(1) of Retirement Benefits (Occupational Retirement Benefit Schemes) Regulations shall be in Form A5 set out in the First Schedule to these Regulations.
|
8A. |
Application for registration of an administrator in accordance with section 23 (1) of the Act and regulation 4(1) of the Retirement Benefits (Administrators) Regulations shall be in Form A6 set out in the First Schedule to these Regulations
|
9. |
The certificate of registration of a scheme to be issued by the Authority in accordance with section 23(4) of the Act shall be in Form C3 set out in the First Schedule to these Regulations.
|
9A. |
The certificate for registration of an administrator in accordance with section 23(4) of the Act and regulation 4(5) of the Retirement Benefits (Administrators) Regulations shall be in Form C6 set out in the First Schedule to these Regulations."
|
10. |
Notice of refusal to register a custodian, manager or scheme to be issued by the Authority in accordance with section 27(2) of the Act shall be in Form N1 set out in the First Schedule to these Regulations.
|
11. |
Notice of intention to de-register a custodian, manager or scheme to be issued by the Authority in accordance with section 28(5) of the Act shall be in Form N2 set out in the First Schedule to these Regulations.
|
12. |
Notice to a custodian, manager or scheme requiring compliance with the directions of the Authority in accordance with section 44 of the Act shall be in Form N3 set out in the First Schedule to these Regulations.
|
13. |
A return on the quarterly record of contributions for an Individual Retirement Benefits Scheme in accordance with regulation 15 of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations shall be in Form R1 set out in the First Schedule to these Regulations.
|
14. |
A return on the quarterly record of contribution for an Occupational Retirement Benefits Scheme in accordance with regulation 15 of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form R2 set out in the First Schedule to these Regulations.
|
15. |
An actuarial valuation report to be submitted to the Authority in accordance with section 35 of the Act and regulation 5(2) of the Retirement Benefits (Transitional) Regulations shall be in the form of Table AR 1 set out in the First Schedule to these Regulations.
|
16. |
An actuarial review report to be submitted to the Authority in accordance with section 35 of the Act and regulation 6(2) of the Retirement Benefits (Transitional) Regulations shall be in the form of Table AR 2 set out in the First Schedule to these Regulations.
|
17. |
The certificate by an actuary to exempt a scheme from review in accordance with regulation 31(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form C4 set out in the First Schedule to these Regulations.
|
18. |
The investment guidelines prescribed by the Authority in accordance with section 38(1)(b) of the Act, regulation 31(1) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 38(1) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations are specified in Table G set out in the First Schedule to these Regulations.
|
18A. |
Retirement Benefit Schemes shall not invest more than l5% of -
(a) |
the pension funds in one issue in any asset class; and
|
(b) |
the total available securities issued by a single issuer:
|
Provided that this provision shall not apply to government securities.
|
19. |
The levy to be remitted to the Authority in accordance with section 16 of the Act, regulation 39(3) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations and regulation 32(3) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations is specified in Table L set out in the First Schedule to these Regulations.
|
20. |
The annual report on the income and expenditure account and the statement of assets and liabilities of a scheme required to be submitted to the Authority in accordance with section 34 of the Act, regulation 23 (2) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 30 (2) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in such format as may, from time to time, be developed by the Authority in consultation with the Institute of Certified Public Accountants of Kenya in accordance with the International Accounting Standards (IAS) format.
|
21. |
The certification by trustees in accordance with regulation 26(2) of the Retirement Benefits (Individual Retirement Benefits Schemes) Regulations and regulation 31(6) of the Retirement Benefits (Occupational Retirement Benefits Schemes) Regulations shall be in Form C5 set out in the First Schedule to these Regulations.
|
22. |
The fees set out in the Second Schedule to these Regulations shall be payable in respect of the matters set out therein.
|
FIRST SCHEDULE
(FORMS)
[r. 2, LN 101 of 2002, r. 2, LN 11 of 2003, r. 2(a), LN 60 of 2006, r. 2, LN 96 of 2007, r. 3, LN 152 of 2007, r. 4, LN 74 of 2008, r. 2, LN 89 of 2009, r. 2, LN 109 of 2015, r. 3.]
FORM A1
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A CUSTODIAN
Provide the following Particulars
A GENERAL
i) Name of Custodian
ii) Registered office
Building
Road
Town
iii) Postal Address
Telephone
Fax/email
iv) Date of incorporation
Certificate of incorporation No.
Country of incorporation
v) Income Tax Personal Identification Number
vi) Income Tax Reference Number
MANAGEMENT
i) Members of the Board of Directors (Appendix A)
ii) Chief Executive, Company Secretary and Heads of Departments (Appendix B)
iii) Bankers, Auditors and Legal Advisors (Appendix C)
SHARE CAPITAL
Types of shares
|
No of shares
|
Nominal Value (Kshs)
|
Total Value (Kshs)
|
|
|
|
|
|
|
Total
|
|
No of share and holding
|
No of share holders
|
No of shares
|
Nominal Value (Kshs)
|
Total amount (Kshs)
|
% of total
|
(a) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(b) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
(c) Shares(i) Local(ii) Foreign
|
|
|
|
|
|
Total
|
|
|
|
|
|
D BUSINESS PARTICULARS
(i) |
State briefly the main object of the custodian |
(ii) |
State date of last Annual General meeting |
(iii) |
List the retirement benefit schemes the custodian has offered custodial services for within the period of three years ending the date of application |
(In case of insufficient space provide separate attachment)
E ATTACHMENTS
Please attach certified copies of the following
(i) |
Latest audited report and accounts |
(ii) |
Certificate of incorporation |
(iii) |
CMA Registration Certificate (if registered by the Capital Markets Authority); |
(iv) |
Memorandum and Articles of Association |
I hereby declare section 25A of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration
Signed on this ............... day of .........
Chief Executive/Secretary
Full Name
Designation
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the custodian ..............................
Director(full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
No. of shares held
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE CUSTODIAN
Name of custodian ..............................
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS LEGAL ADVISORS AND BANKERS
Name of custodian
|
Name of firm/institution
|
Income Tax PIN
|
Postal Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisor
|
|
|
|
|
|
(S. 23(4))
FORM C1
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A CUSTODIAN
This is to certify that.............. (custodian) is registered as a Custodian of retirement benefits schemes funds subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this.......day of...........
Chief Executive Officer
Retirement Benefits Authority
FORM A2
(r. 4)
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF A MANAGER
Provide the following particulars-
A GENERAL
i) Name of manager
ii) Registered office
Building
Road
Town
iii) Postal Address
Telephone Fax/Email
Telex
B MANAGEMENT
i) Members of the Board of Directors (Appendix A)
ii) Chief Executive Company Secretary and Heads of Departments (Appendix B)
iii) Bankers Auditors and Legal Advisors (Appendix C)
iv) Date of incorporation certificate of incorporation no
v) Income Tax Personal Identification Number
vi) Income Tax Reference Number
C SHARE CAPITAL
i) Authorised capital
Types of shares
|
Number of shares
|
Nominal value (Kshs)
|
Total value (Kshs)
|
|
|
|
|
|
|
Total
|
|
Paid up capital
Type of share and holding
|
Number of shareholders
|
Number of shares
|
Nominal value (Kshs)
|
Total Amount (Kshs)
|
% of total
|
a) sharesLocalForeignTotal
|
|
|
|
|
|
b) SharesLocalForeignTotal
|
|
|
|
|
|
c) sharesLocalForeignTotal
|
|
|
|
|
|
TOTAL
|
|
|
|
|
|
D BUSINESS PARTICULARS
(i) |
State briefly the main object of the manager |
(ii) |
State date of last Annual General meeting |
(iii) |
List the retirement benefit schemes the manager has managed their funds within the period of three years ending as at the date of application (Incase of insufficient space provide separate attachment) |
E ATTACHMENTS
Please attach certified copies of the following
i) Latest audited report and accounts
ii) Certificate of incorporation
iii) CMA registration certificate (if registered by the Capital Markets Authority
I hereby declare section 25 of the Act has been complied with and that statements contained herein and the documents submitted herewith are true and accurate to the best of my knowledge and belief. Any alterations in particulars stated herein or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of alteration
Signed on this ............ day of........
Chief Executive/Secretary
Full Name
Designation
APPENDIX A
PARTICULARS OF THE BOARD OF DIRECTORS
Name of the Manager
Director (full name)
|
Nationality
|
Permanent Address
|
Occupation
|
Date of Appointment
|
No of shares held
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF TOP MANAGEMENT OF THE MANAGER
Name of Managers
Executive (full name)
|
Designation
|
Nationality
|
Permanent Address
|
Date of Appointment
|
Academic and professional qualifications
|
Years of experience
|
|
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF AUDITORS, LEGAL ADVISORS AND BANKERS
Name of Manager
|
Name of firm/institution
|
Income Tax PIN
|
Postal Telephone and fax address
|
Affiliated Professional body
|
Date of appointment
|
Auditors
|
|
|
|
|
|
Bankers
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
FORM C2
(s. 23(4))
RETIREMENT BENEFITS AUTHORITY
CERTIFICATE OF REGISTRATION OF A MANAGER
This is to certify that ............................... (manager) is registered and authorised to manage retirement benefit schemes fund subject to the provisions of the Retirement Benefits Act and the conditions endorsed hereon
Given under my hand and seal of the Retirement Benefits Authority this...........day of..................
Retirement Benefits Authority
RETIREMENT BENEFITS AUTHORITY
APPLICATION FOR REGISTRATION OF AN INDIVIDUAL
RETIREMENT BENEFITS SCHEME
PART I - DETAILS OF THE SCHEME
(ii) |
Income Tax PIN Number |
B Provide the following information regarding the proposed scheme
(i) |
Proposed number of members |
(ii) |
Registered office of the scheme |
Building
Road
Postal Address
Telephone .......... Address ...........
Telex .............. Fax ...............
Email
(iii) |
Is the scheme registered under the Income Tax (Retirement Benefit) Rules? YES/NO |
If yes, state the Income Tax Reference Number
C Provide the following details in the appendices
(i) |
Directors of the Trust corporation or institution rendering trust services (Appendix A) |
(ii) |
Auditors, Legal Advisors Actuary, Managers, Custodians and Administrators (if any)(Appendix B) partners |
(iii) |
Directors or partners of the sponsor (Appendix "c") |
PART II - PARTICULARS OF TRUSTEES
A Name of trustees
B Physical Address
Building .................. Road ..............
Town ..........................................
Postal Address ....... Telephone ....... Fax .....
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
(iii) |
Certificate of Incorporation number |
D Has the trust corporation or the institution rendering trust services previously been convicted of a criminal offence with a sentence of a period of six months or more?
PART III-PARTICULARS OF SPONSOR
(Incase of more than one sponsor provide the following particulars for each on a separate attachment)
A (i) Name of sponsor
(ii) |
If a company, certificate of incorporation number |
(iii) |
If not a company state the number of the certification of registration under the Business |
Names Act
B Physical Address
Building ......................... Road
Town
Telephone
E-mail/fax Nos
C (i) Income Tax PIN Number
(ii) |
Income Tax Reference Number |
Please attach copies of the following
(ii) |
Certificate of incorporation of the trust corporation |
(iii) |
Latest audited report and accounts of the trust corporation |
(iv) |
An actuarial certificate certifying the design and financial viability of the scheme |
(v) |
A feasibility study on a proposed scheme |
1. |
certificate of incorporation of the sponsor, or
|
2. |
certificate of registration as a Business Name of sponsor
I hereby declare that section 26 of the Act has been complied with the statements contained herein and the documents submitted herewith are true and accurate to the best of my knowlege and belief. Any alterations in particulars stated here in or in the said documents will be promptly communicated to the Authority within a period not later than thirty days from the date of the alteration.
Signed on this ................... day of ........
Signature of Applicant
Full Name
Designation
APPENDIX A
|
PARTICULARS OF DIRECTORS OF TRUST CORPORATION
Name of Trust corporation
Name of Director
|
Citizenship
|
Address/Tel/Fax or E mail
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
APPENDIX B
PARTICULARS OF AUDITORS LEGAL ADVISORS ACTUARIES ADMINISTRATORS MANAGER AND CUSTODIANS
Name of Scheme
|
Name of firm
|
Income Tax PIN Number
|
Address Telephone Fax or E mail
|
Professional body to which Partners are members
|
Date of appointment
|
Actuaries
|
|
|
|
|
|
Administrators
|
|
|
|
|
|
Auditors
|
|
|
|
|
|
Custodians
|
|
|
|
|
|
Legal Advisors
|
|
|
|
|
|
Manager
|
|
|
|
|
|
APPENDIX C
PARTICULARS OF DIRECTORS OR PARTNERS OF A SPONSOR
Name of Sponsor
Name of Directors/Partners*
|
Citizenship
|
Address/Tel/Fax or E mail
|
Occupation
|
Date of Appointment
|
|
|
|
|
|
|
|
|
|
|
*Delete as appropriate
FORM A4
(r. 7)
RETIREMENT BENEFITS AUTHORITY
REGISTRATION OF EXISTING SCHEMES
APPLICATION FOR THE PURPOSE OF REGISTRATION UNDER S23(2) OF THE
RETIREMENT BENEFITS ACT, 1997
Read attached notes before completing the form)
PART I - DETAILS OF THE SCHEME
(ii) |
Income Tax PIN Number |
B Any other names under which the scheme has been known previously
C Any other names under which the scheme has been known together with the names of schemes which have in whole or part been merged with, or replaced by the scheme in the past five years
D Provide the following particulars regarding the scheme
(i) |
Is it a provident or pension fund? |
(ii) |
Is it an individual based? YES/NO |
|